POLICE VIDEO WALL
| Agency: | Town of Apex |
|---|---|
| State: | North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Apr 24, 2024 |
| Due: | May 9, 2024 |
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
POLICE VIDEO WALL
|
| Category: | Information Technology |
| Status: | Open |
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Attachment Preview
BID PROPOSAL
POLICE VIDEO WALL
STEVE MAYNARD
PURCHASING MANAGER
105 UPCHURCH ST
APEX, NC 27502
(919) 249-3375
CATHI DICKERSON
IT PSS SUPERVISOR
205 SAUNDERS ST
APEX, NC 27502
(919) 249-3342
TOWN OF APEX, NORTH CAROLINA
NOTICE TO PROSPECTIVE BIDDERS INVITATION TO BID
PROJECT: POLICE VIDEO WALL
BID DATE: Thursday, May 9, 2024 2:00 PM
FORMAL BID-NO BID BOND REQUIRED
BIDS WILL BE RECEIVED UNTIL THURSDAY, MAY 9, 2024, 2:00 PM AND WILL BE OPENED
IMMEDIATELY THEREAFTER. QUESTIONS WILL BE RECEIVED UNTIL MAY 3, 2024 3 PM.
QUESTIONS ARE TO BE EMAILED TO CATHI.DICKERSON@APEXNC.ORG AND CC’D TO
STEVE.MAYNARD@APEXNC.ORG
BID MUST BE ENCLOSED IN A SEALED ENVELOPE, ADDRESSED TO THE TOWN OF APEX,
105 UPCHURCH ST., APEX, NC 27502, ATTN: STEVE MAYNARD. THE
OUTSIDE OF THE ENVELOPE MUST BE MARKED “FOR BID OPENING MAY 9, 2024 FOR
“POLICE VIDEO WALL.”
NO OTHER BIDS WILL BE ACCEPTED AFTER THE CLOSING TIME.
THE TOWN RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
1. BIDS
1.1 BIDS MUST BE MADE ON FORM(S) PROVIDED AND MUST NOT BE ALTERED IN ANY
MANNER. THE ENTIRE PROPOSAL SHALL BE RETURNED.
1.2 SHOULD THE BIDDER FIND DISCREPANCIES IN THE DOCUMENTS OR SHOULD HE
BE IN DOUBT AS TO THEIR MEANING, HE SHALL AT ONCE CONTACT STEVE MAYNARD,
PURCHASING MANAGER, AT 919-249-3375.
1.3 NO BID MAY BE WITHDRAWN AFTER THE SCHEDULED CLOSING TIME FOR THE
RECEIPT OF BIDS EXCEPT IN ACCORDANCE WITH N.C.G.S. 143-129.1.
2. DELIVERY
2.1 DELIVERY OF MATERIALS SHALL BE F.O.B. TOWN OF APEX, APEX POLICE, 205
SAUNDERS ST., APEX, NC 27502.
DELIVERY OF ALL ITEMS SHALL BE MADE AT SUCH TIME AS TO
PERMIT UNLOADING BETWEEN THE HOURS OF 8:00 AM TO 11:30 AM, AND 1:00 PM TO
3:00 PM, MONDAY THROUGH FRIDAY, HOLIDAYS EXCLUDED. FORTY EIGHT HOURS
DELIVERY NOTICE IS REQUIRED.
2.2 EQUIPMENT SHALL BE SHIPPED IN A TRUCK SO AS TO ALLOW UNLOADING BY THE
TOWN BY HAND OR SHIPPED WITH INSTALLERS.
INSTRUCTIONS TO BIDDERS (CONT.)
PROJECT: POLICE VIDEO WALL
BID DATE: Thursday, May 9, 2024 2:00 PM
3. AWARD OF PURCHASE ORDER
3.1 THE AWARD OF THE PURCHASE ORDER WILL BE MADE TO THE LOWEST
RESPONSIVE, RESPONSIBLE BIDDER AS SOON AS PRACTICAL, PROVIDED THAT IN THE
SELECTION OF THE ITEMS A PURCHASE ORDER MAY BE AWARDED TO A BIDDER OTHER
THAN THE LOWEST, IN THE INTEREST OF STANDARDIZATION OR ULTIMATE ECONOMY, IF
THE ADVANTAGE OF SUCH STANDARDIZATION OR ULTIMATE ECONOMY IS CLEARLY
EVIDENT.
3.2 THE TOWN RESERVES THE RIGHT TO WAIVE MINOR IRREGULARITIES OR MINOR
ERRORS IN ANY PROPOSAL, IF IT APPEARS TO THE TOWN THAT SUCH
IRREGULARITIES OR ERRORS WERE MADE THROUGH INADVERTENCE. ANY SUCH
IRREGULARITIES OR MINOR ERRORS SO WAIVED MUST BE CORRECTED ON THE
PROPOSAL PRIOR TO ITS ACCEPTANCE BY THE TOWN.
3.3 IN ESTIMATING THE LOWEST COST TO THE TOWN, AS ONE OF ITS FACTORS IN
DECIDING THE AWARD OF THE PURCHASE ORDER, THE TOWN WILL CONSIDER IN
ADDITION TO THE PRICES QUOTED, THE FOLLOWING:
DELIVERY DATE
ADHERENCE TO SPECIFICATIONS AND PLANS
FIRM PRICES
DISCOUNTS OFFERED
WARRANTY AND PREVENTIVE MAINTENACE
COMPATABILITY WITH EXISTING SYSTEM
3.4 THE TOWN RESERVES THE RIGHT TO AWARD ANY SCHEDULE OR COMBINATION
THEREOF OR TO AWARD ANY PART OF ANY SCHEDULE. QUANTITIES MAY VARY BY +
OR – 5%.
4. PRICES
4.1 PRICES QUOTED SHALL BE FIRM FOR A PERIOD OF NOT LESS THAN 120 DAYS FROM
DATE OF OPENING.
PROJECT: POLICE VIDEO WALL
BID DATE: Thursday, May 9, 2024 2:00 PM
GENERAL CONDITIONS
DEFECTIVE MATERIALS
1.1 ALL MATERIALS FURNISHED HEREUNDER SHALL BE SUBJECT TO THE
INSPECTION, TESTS, AND APPROVAL OF THE TOWN, AND THE MATERIALMAN SHALL
FURNISH ALL INFORMATION REQUIRED CONCERNING THE NATURE AND SOURCE OF
ANY MATERIALS.
1.2 THE MATERIALMAN SHALL GUARANTEE HIS MATERIALS AND WORKMANSHIP
AGAINST DEFECT DUE TO FAULTY MATERIALS OR FAULTY WORKMANSHIP OR
NEGLIGENCE FOR A MINIMUM PERIOD OF 12
MONTHS FOLLOWING ACCEPTANCE OF MATERIALS AND OR COMPLETION OF WORK.
HE SHALL MAKE GOOD SUCH DEFECTIVE MATERIALS OR WORKMANSHIP
AND ANY DAMAGE RESULTING THEREFROM WITHOUT COST TO THE TOWN OF APEX.
1.3 THE MATERIALS AND EQUIPMENT FURNISHED HEREUNDER SHALL BECOME
PROPERTY OF THE TOWN WHEN DELIVERED AT THE POINT TO WHICH SHIPMENT IS
TO BE MADE, PROVIDED, HOWEVER, THAT THE TOWN MAY REJECT ANY SUCH
MATERIALS AND EQUIPMENT THAT DO NOT COMPLY WITH THE SPECIFICATIONS FOR
MATERIALS AND EQUIPMENT AND WARRANTIES OF THE BIDDER AND
MANUFACTURERS. RECOGNITION AND SUBSEQUENT REJECTION OF ANY
DEFECTIVE MATERIALS AND EQUIPMENT MAY OCCUR EITHER BEFORE OR AFTER
INCORPORATION OF SUCH MATERIALS AND EQUIPMENT WITHIN ONE (1) YEAR OF
THE DATE OF DELIVERY OF THE MATERIALS AND EQUIPMENT. UPON ANY SUCH
REJECTION, THE BIDDER SHALL REPLACE THE REJECTED MATERIALS AND
EQUIPMENT WITH MATERIALS AND EQUIPMENT COMPLYING WITH THE
SPECIFICATIONS FOR MATERIALS AND EQUIPMENT AND WARRANTIES, F.O.B. TRUCK
AT SUITABLE DESTINATION. THE TOWN SHALL RETURN THE REJECTED MATERIALS
F.O.B. TRUCK AT THE SAME DESTINATION. IN THE EVENT OF THE FAILURE OF THE
BIDDER TO SO REPLACE REJECTED MATERIALS AND EQUIPMENT, THE TOWN MAY
MAKE SUCH REPLACEMENT AND THE COST AND EXPENSE THEREOF SHALL BE PAID
BY AND RECOVERABLE FROM THE BIDDER.
GENERAL CONDITIONS (CONT.)
PROJECT: POLICE VIDEO WALL
BID DATE: Thursday, May 9, 2024 2:00 PM
1.4 MISCELLANEOUS
THE BIDDER SHALL HOLD HARMLESS AND INDEMNIFY THE TOWN, ITS AGENTS,
AND EMPLOYEES, FROM ANY AND ALL CLAIMS, SUITS, AND PROCEEDINGS FOR
INFRINGEMENT OF ANY PATENT OR PATENTS COVERING MATERIALS AND
EQUIPMENT PURCHASED HEREUNDER. THE BIDDER SHALL DEFEND ANY SUIT OR
PROCEEDING BROUGHT AGAINST THE TOWN, ITS AGENTS, OR EMPLOYEES, BASED
UPON A CLAIM THAT THE MATERIALS AND EQUIPMENT OR ANY PART THEREOF
CONSTITUTE AN INFRINGEMENT OF ANY PATENT, OR IF THE BIDDER SHALL FAIL TO
DEFEND SUCH SUIT OR PROCEEDING, THE TOWN MAY DO SO AND THE BIDDER
SHALL MAKE REIMBURSEMENT FOR THE EXPENSE OF SUCH LITIGATION.
IF THE MATERIALS AND EQUIPMENT, OR ANY PART THEREOF, ARE HELD TO
CONSTITUTE INFRINGEMENT AND THE USE THEREOF IS ENJOINED, THE BIDDER
SHALL, AT ITS OWN EXPENSE, EITHER PROCURE FOR THE TOWN THE RIGHT TO
CONTINUE TO USE THE MATERIALS AND EQUIPMENT, OR SUCH PART THEREOF, OR
SHALL REPLACE THE MATERIALS AND EQUIPMENT, OR SUCH PART THEREOF, WITH
NON-INFRINGING MATERIALS AND EQUIPMENT.
2.0 STANDARDS
ALL EQUIPMENT AND MATERIALS COVERED BY THESE SPECIFICATIONS AND ALL
TESTS APPLIED THERETO SHALL, UNLESS OTHERWISE STATED HEREIN, BE IN
ACCORDANCE WITH THE APPLICABLE PROVISIONS OF THE LATEST EDITIONS OF THE
STANDARDS OF THE A.S.T.M., A.N.S.I., A.E.I.C., N.E.M.A., I.P.C.E.A., AND I.E.E.E.
WHERE THE TERM “STANDARDS” IS USED IN THE SPECIFICATIONS, IT SHALL BE
UNDERSTOOD TO REFER TO THE ABOVE STANDARDS.
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