Vehicle Maintenance & Repair Services
| Agency: | Durham County |
|---|---|
| State: | North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Sep 19, 2023 |
| Due: | Oct 12, 2023 |
| Solicitation No: | RFP 24-007 |
| Publication URL: | To access bid details, please log in. |
Bid Information
|
Contact Information
|
Attachment Preview
DURHAM COUNTY
NORTH CAROLINA
REQUEST FOR PROPOSALS
VEHICLE MAINTENANCE AND REPAIR SERVICES
RFP NO. 24-007
Proposals Due: October 12, 2023
2:00 P.M. Eastern Time
Table of Contents
BID SCHEDULE ............................................................................................................................................................................................ 2
REQUEST FOR PROPOSALS ................................................................................................................................................................... 3
LEGAL NOTICE............................................................................................................................................................................................. 4
INSTRUCTIONS TO PROPOSERS.......................................................................................................................................................... 5
EQUAL EMPLOYMENT OPPORTUNITY ............................................................................................................................................ 8
QUALIFICATIONS AND SUBMISSION REQUIREMENTS ............................................................................................................ 9
Tab 1 – Signed Forms ........................................................................................................................................................................ 9
Tab 2 – Executive Summary .........................................................................................................................................................10
Tab 3 – Corporate Overview.........................................................................................................................................................10
Tab 4 – Approach...............................................................................................................................................................................10
Tab 5 – Organization and Staffing ..............................................................................................................................................10
Tab 6 – Qualifications and Experience.....................................................................................................................................11
Tab 7 – MWBE Participation ........................................................................................................................................................11
Tab 8 – Conflict of Interest ............................................................................................................................................................11
EVALUATION AND AWARD CRITERIA ...........................................................................................................................................12
SCOPE OF SERVICES................................................................................................................................................................................13
ATTACHMENTS AND AFFIDAVITS ...................................................................................................................................................18
PROPOSAL FORM ..............................................................................................................................................................................19
NO PROPOSAL REPLY FORM........................................................................................................................................................34
ADDENDUM ACKNOWLEDGEMENT.........................................................................................................................................35
NON-COLLUSION AFFIDAVIT ......................................................................................................................................................36
M/WBE FORMS ..................................................................................................................................................................................37
AFFIDAVIT OF COMPLIANCE.......................................................................................................................................................43
SAMPLE SERVICE CONTRACT .....................................................................................................................................................44
VENDOR APPLICATION & W-9....................................................................................................................................................54
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VEHICLE MAINTENANCE AND REPAIR SERVICES
RFP No. 24-007
PROPOSAL SCHEDULE
(Note: The below dates are subject to change)
Advertisement Date
Last Date for Questions
Proposal Due Date
September 19, 2023
September 26, 2023
3:00 PM EST
October 12, 2023
2:00 PM EST
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REQUEST FOR PROPOSALS
VEHICLE MAINTENANCE AND REPAIR SERVICES
RFP No. 24-007
ISSUE DATE:
ISSUING DEPARTMENT:
September 19, 2023
County of Durham Purchasing Division of
Finance of Finance, 201 Est Main Street, 7th
Floor, Room 703, Durham, NC 27701
Sealed Proposals will be received until 2:00 PM Eastern Time on October 12, 2023, in The Durham
County Purchasing Division of Finance, 201 East Main Street, 7th Floor, Room 703, Durham North
Carolina 27701. The purpose and intent of the Request for Proposals (RFP) is to solicit proposals
from qualified firms to provide Vehicle Maintenance (Package A) and Vehicle Repair Services
(Package B) for various Durham County areas.
All inquiries concerning the Scope of Services, Proposal Submission Requirements or Procurement
Procedures should be directed to:
Procurement Specialist: Godfrey Herndon
Purchasing Division of Finance of Finance
Email: purchasinggroup@dconc.gov
Telephone: 919-560-0741
Sealed proposals shall be mailed and/or hand delivered to the Issuing Department shown above, and
the envelope shall bear the name and number of this Request for Proposals (RFP). It is the sole
responsibility of the Proposer to ensure that his/her Proposal reaches the Purchasing Division of
Finance by the designated date and hour indicated above.
In compliance with this Request for Proposals and to all the terms and conditions imposed
herein, the undersigned offers and agrees to furnish the goods and services described in
accordance with the attached signed proposal.
Firm Name: __________________________________
Date:
Address: ___________________
__________
By:
(Name Typed/Printed)
Phone:
(Signature in Ink)
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LEGAL NOTICE
REQUEST FOR PROPOSALS
VEHICLE MAINTENANCE AND REPAIR SERVICES
RFP No. 24-007
The County of Durham will receive sealed proposals for Vehicle Maintenance and Vehicle Repair
Services on October 12, 2023, at 2:00 PM Eastern Time in the Durham County Purchasing Division of
Finance, 201East Main Street, 7th Floor, Room 703, Durham, North Carolina 27701. No proposals
will be accepted after the official time and date.
An electronic copy of this Request for Proposal (RFP) can be obtained from Durham County’s eBid
System located under Bid Opportunities at https://www.dconc.gov/county-departments/departments-f-
z/finance/bid-opportunities. Proposers can download a copy of the solicitation and all addenda without
registering in the system. However, in order to automatically receive email notifications of
solicitations and addenda issued by the Purchasing Division of Finance, Proposers MUST register in
the eBid system.
Proposals are encouraged and welcome from historically underutilized businesses (HUBs).
The County reserves the right to accept or reject, in whole or in part, such proposals as appears in its
judgment to be in the best interest of the County.
Publication Date: September 19, 2023
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.