Music Agency for Holiday Music

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
Category:
  • G - Social Services
Posted: Aug 23, 2019
Due: Sep 6, 2019
Solicitation No: 554-RFP20-3008
Publication URL: To access bid details, please log in.
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
554-RFP20-3008 Music Agency for Holiday Music
Mandatory Conf/Site Visit: 08/28/2019
NON-MANDATORY CONFERENCE
8/23/2019 9/6/2019 3:00 PM ET
554-

Attachment Preview

Raleigh-Durham Airport Authority
1000 Trade Drive
PO Box 80001
RDU Airport, NC 27623
www.RDU.com
REQUEST FOR PROPOSALS (RFP)
for
Music Agency for Holiday Music
RFP No. 554-RFP20-3008
DIRECT ALL INQUIRIES TO:
Ashley E. Wages
Procurement & Contracting Specialist
Ashley.Wages@RDU.com
[PAGE INTENTIONALLY LEFT BLANK]
Table of Contents
SECTION I REQUEST FOR PROPOSALS (RFP) GENERAL INFORMATION ............................................... 5
A. Notice................................................................................................................................................ 5
B. Point of Contact................................................................................................................................ 6
C. Request for Acknowledgment ......................................................................................................... 6
D. Ethics & Objectivity .......................................................................................................................... 6
E. Public Record .................................................................................................................................... 8
SECTION II RFP PROCESS AND INSTRUCTIONS ...................................................................................... 8
A. RFP Schedule .................................................................................................................................... 8
B. Withdrawals and Modifications .................................................................................................... 10
C. Addenda, Clarifications, Amendments, Modifications, Withdrawals and Waivers .................... 10
D. Submittal of Proposals ................................................................................................................... 11
E. Proposal Format and Content........................................................................................................ 12
F. Selection and Award Process ......................................................................................................... 15
SECTION III SCOPE OF WORK................................................................................................................. 19
SECTION IV MINORITY AND WOMEN-OWNED SMALL BUSINESS PROGRAM ..................................... 20
A. Minority and Women-Owned Small Business Program ............................................................... 21
B. MWSB Goals ................................................................................................................................... 21
C. MWSB Program Provisions ............................................................................................................ 21
D. MWSB Program Accepted Certifications .................................................................................... 22
E. Required Documentation in Proposal Submission........................................................................ 22
F. Good Faith Effort Documentation ................................................................................................. 23
G. MWSB Program Requirements ...................................................................................................... 24
SECTION V REQUIRED FORMS .............................................................................................................. 25
FORM A: Request for Proposals Acknowledgement............................................................................. 26
FORM B: Proposal Pricing Form ............................................................................................................. 28
FORM C: Proposal Execution Form & Debarment Certification ........................................................... 29
FORM D: Contractor References and Work History .............................................................................. 28
FORM E: E-Verify Certification ............................................................................................................... 31
FORM F: Iran Divestment Act Certification of Eligibility ....................................................................... 33
FORM G: Supplier Survey and W-9 Form............................................................................................... 35
SECTION VI SAMPLE AGREEMENT ......................................................................................................... 37
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SECTION I REQUEST FOR PROPOSALS (RFP) GENERAL INFORMATION
A. Notice
Raleigh-Durham Airport Authority (the “Authority”) invites proposals from qualified music
agencies to provide musicians/performers to provide holiday and season music. The
Authority is seeking a Contractor whose combination of experience and expertise will provide
timely and cost-effective Services to the Authority.
The Authority‘s intent is to award a One (1) month contract to a single firm to provide the
requested services.
CONTRACT START DATE:
CONTRACT END DATE:
11/24/2019
12/24/2019
This RFP and subsequent Addenda, if any, are available electronically as of the date of
issuance on the following website: https://www.rdu.com/do-business-with-rdu/business-
opportunities/.
B. Terms and Conditions
The Services will be governed by an Agreement, a sample of which is attached hereto as
Section VI Sample Agreement to this RFP.
Each Offeror shall provide any other applicable contract terms and conditions that Offeror
will ask the Authority to agree upon. The Authority’s standard terms and conditions set forth
in Section VI Sample Agreement shall govern, and any other proposed terms and conditions
should either be built into or be incorporated by reference into the Agreement. The Authority
will entertain exceptions and additional provisions, but Offerors are cautioned that the
Authority has a limited ability and willingness to agree to modifications to the standard
Authority Agreement. The Authority will compare and contrast the terms and conditions
proposals submitted by qualified Offerors at the same time it evaluates the cost proposals of
qualified Offerors. At the conclusion of this evaluation, the Authority may elect to award the
contract to the Offeror whose aggregate proposal the Authority determines to be most
advantageous to the Authority. The Authority may enter into contract negotiations with one
or more qualified Offerors in an effort to reach mutually agreeable contract terms and
conditions if the Authority is not satisfied with the terms and conditions proposed by the
applicable Offeror(s). The Authority is not obligated to negotiate with all qualified Offerors.
The Authority reserves the right to eliminate from further consideration any Offeror that
submits a cost proposal or a terms and conditions proposal that is not advantageous to the
Authority.
Music Agency for Holiday Music
RFP NO. 554-RFP20-3008
07/2019 Version
Page 5 of 57
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