Janitorial Service Water Treatment Divisions (RFP)

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
Category:
  • S - Utilities and Training Services
Posted: Dec 16, 2019
Due: Jan 21, 2020
Solicitation No: 274-5220-DEB-2020-01
Publication URL: To access bid details, please log in.
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
274-5220-DEB-2020-01 Janitorial Service Water Treatment Divisions (RFP)
Mandatory Conf/Site Visit: 01/03/2020
Bid Agent: Francisco Torres-Garcia 919-996-4583
12/16/2019 1/21/2020 3:30 PM ET 274-

Attachment Preview

Request for Proposals # 274-5220-DEB-2020-01
Title: Janitorial Service Water Treatment Divisions
Issue Date: December 16, 2019
Due Date: January 21, 2020
not later than 3:30 pm EST
LATE PROPOSALS WILL NOT BE ACCEPTED
Issuing Department: Public Utilities Water Service
Direct all inquiries concerning this RFP to:
Francisco Torres-Garcia
Plant Maintenance Supervisor
Email: Francisco.torres-garcia@raleighnc.gov
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Table of Contents
1 INTRODUCTION ........................................................................................................................................ 3
1.1 PURPOSE ............................................................................................................................................................3
1.2 BACKGROUND .....................................................................................................................................................3
1.3 REQUEST FOR PROPOSAL (RFP) TIMELINE.................................................................................................................4
1.4 MANDATORY PRE-PROPOSAL CONFERENCE AND SITE-VISITS ........................................................................................4
1.5 PROPOSAL QUESTION. ..........................................................................................................................................5
1.6 PROPOSAL SUBMISSION REQUIREMENTS AND CONTACT INFORMATION ..........................................................................5
1.7 RIGHTS TO SUBMITTED MATERIAL. ..........................................................................................................................6
1.8 COMMUNICATIONS...............................................................................................................................................7
1.9 LOBBYING ...........................................................................................................................................................7
1.10 CONFLICTS OF INTEREST.........................................................................................................................................7
1.11 PROPOSER EXPENSES ............................................................................................................................................8
1.12 PROPOSER ACCEPTANCE ........................................................................................................................................9
2 PROPOSALS ............................................................................................................................................. 9
2.1 REQUEST FOR PROPOSALS REQUIRED DOCUMENT FORMAT..........................................................................................9
2.2 RFP DOCUMENTS ..............................................................................................................................................11
3 PROPOSAL EVALUATION .................................................................................................................... 11
3.1 PROPOSAL EVALUATION CRITERIA (STAGE 1) ...........................................................................................................11
3.2 INTERVIEW/DEMONSTRATION (STAGE 2)................................................................................................................12
3.3 FINAL SELECTION................................................................................................................................................12
3.4 NOTICE TO PROPOSERS REGARDING RFP TERMS AND CONDITIONS..............................................................................13
4 CONTRACT TERMS................................................................................................................................ 13
5 SCOPE OF SERVICES ........................................................................................................................... 13
5.1 GOAL OF THE WORK ..........................................................................................................................................13
5.2 FACILITIES AND BUILDINGS SERVED ........................................................................................................................14
5.3 WORKING HOURS ..............................................................................................................................................14
5.4 CLEANING REQUIREMENTS ...................................................................................................................................15
5.5 STANDARDS OF SERVICE.......................................................................................................................................16
5.6 REFUSE AND RECYCLABLES ...................................................................................................................................18
5.7 CONTRACTOR RESPONSIBILITIES ............................................................................................................................18
5.8 CONTRACTOR PERSONNEL....................................................................................................................................19
5.9 CONTRACT PERFORMANCE...................................................................................................................................20
5.10 CITY RESPONSIBILITIES.........................................................................................................................................20
5.11 ADDITIONAL WORK ............................................................................................................................................20
5.12 TABLE 1 CONTRACTOR’S PRICE PROPOSAL ....................................................................................................22
5.13 TABLE 2 BUILDING CLEANING REQUIREMENTS .............................................................................................23
5.14 TABLE 3 CLEANING ACTIVITY & FREQUENCY..................................................................................................24
Appendix I – Proposal Cost Form .............................................................................................. 25
Appendix II – Proposer Questionnaire....................................................................................... 26
Appendix III – Reference Questionnaire .................................................................................... 27
Appendix IV – Contract Standard Terms & Conditions ........................................................... 30
Appendix V – Exceptions to RFP ............................................................................................... 38
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1 Introduction
1.1 Purpose
The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with
which to contract for the following services:
Janitorial services, the scope of service shall encompass providing janitorial
services at three (3) facilities as listed in Section 1.4 of this RFP at intervals as
defined herein.
The Scope of Services shall be in effect for three (3) years commencing upon the
City’s Notice to Proceed. Through contract Amendment, this Scope of Services
may be extended by two (2) concurrent one-year extensions as mutually agreed by
both parties.
A detailed scope of services is provided in Section 5 of this solicitation.
All information related to this solicitation, including any addenda, will be posted to
the North Carolina Interactive Purchasing System (IPS) at:
https://www.ips.state.nc.us/IPS/.
1.2 Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest
growing areas in the country. A great economy, top educational institutions, and
exceptional health care facilities are some of the characteristics that attract people
to the triangle area. The mild climate, diverse work force and proximity to Research
Triangle Park combine to make Raleigh a great place to live.
Raleigh is a 21st Century City of Innovation focusing on environmental, cultural,
and economic sustainability. The City conserves and protects our environmental
resources through best practice and cutting-edge conservation and stewardship,
land use, infrastructure and building technologies. The City welcomes growth and
diversity through policies and programs that will protect and enhance Raleigh’s
existing neighborhoods, natural amenities, history, and cultural and human
resources for future generations. The City leads to improve quality of life for
neighborhoods and standard of living for all citizens. The City works with
universities, colleges, citizens, and local partners to promote new technology,
create new job opportunities, and encourage local businesses and entrepreneurs.
The City enlists and prepares 21st Century staff with the skill sets to carry out the
duties of the City through transparent civic engagement and by providing the very
best customer service to our citizens.
The main purpose of this work is to ensure that City buildings are
presentable for visitors and the public, provide and sustain a clean, safe
working environment for facility staff, and protect the city buildings and
assets through housekeeping.
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1.3 Request for Proposal (RFP) Timeline
Provided below is a list of the anticipated schedule of events related to this
solicitation. The City of Raleigh reserves the right to modify and/or adjust the
following schedule to meet the needs of the service. All times shown are Eastern
Time (EST):
RFP Process
RFP Advertisement
Date
Pre-Proposal
Conference
(if required)
Date
Time
December 16, 2019
January 3, 2020 - 9:00 AM EST
Tours Directly After Conference
D.E. Benton WTP
2315 Benson Rd. Garner NC, 27529
Training Room
Must RSVP in advance by email for access:
Francisco Torres
Francisco.torres-garcia@raleighnc.gov
Deadline for written
questions
January 10, 2020
3:30 PM
City Response to
January 14, 2020
By 4:00 PM
questions (anticipated)
Proposal Due Date and January 21, 2020
Time
Proposals are due by 3:30 PM EST
Evaluation Meeting
(anticipated)
Interview/
Demonstrations
(if required)
Selection Announced
at Council Meeting
(tentative)
January 28, 2020
N/A
February 25, 2020
1.4 Mandatory Pre-Proposal Conference and Site-Visits
All bidders are required to attend a Pre-Proposal Conference. The Pre-Proposal
meeting will be held at the DE Benton Water Treatment Plant (DEBWTP).
Immediately following the Pre-Proposal meeting, a general inspection/tour of the
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facilities will be conducted starting at the DEBWTP facility and proceeding to each
of the locations below. Attendance at the Pre-Proposal meeting is required.
Attendance of the facility tours is required. There will be no further tours after the
site visit conclusion on January 3, 2020.
Facility Addresses for Pre-proposal Meeting and Tours:
Facility Address
E. M. Johnson Water Treatment Plant
10301 Falls of Neuse Road, Raleigh, NC 27614
Dempsey E. Benton Water Treatment Plant
2315 Benson Road, Garner, NC 27529
Wrenn Road Spray Irrigation Facility
8828 Wrenn Road Garner, NC 27529
Attendance Requirement
Mandatory Attendance
Mandatory Attendance
Mandatory Attendance
1.5 Proposal Question
It is the Proposer's responsibility to ensure that all addenda have been reviewed
and considered in the preparation of its proposal. Requests for clarification and
questions to this RFP must be received by the City not later than the date shown
above in Section 1.3, entitled “RFP Timeline” for the submittal of written inquires.
The firm’s failure to request clarification and submit questions by the date in the
RFP Timeline above shall be considered to constitute the firm’s acceptance of all
City’s terms and conditions and requirements. The City shall issue addenda
reflecting questions and answers to this RFP, if any, and shall be posted to North
Carolina Interactive Purchasing System (IPS). No information, instruction or advice
provided orally or informally by any City personnel, whether made in response to a
question or otherwise in connection with this RFP, shall be considered authoritative
or binding. Respondents shall be entitled to rely only on written material contained
in an Addendum to this RFP.
It is important that all Respondents submitting to this RFP periodically check
the North Carolina Interactive Purchasing System (IPS) for any Addenda. It is
the Respondents responsibility to ensure that all addenda have been
reviewed and, if required signed and returned.
All questions related to this solicitation must be submitted in writing (via email) to
the following individual:
Contact Name
Email Address
Francisco Torres-Garcia
Francisco.torres-garcia@raleighnc.gov
Questions submitted via telephone will not be answered.
1.6 Proposal Submission Requirements and Contact Information
Proposals must follow the format as defined in Section 2 PROPOSALS, and be
addressed and submitted as follows:
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