168th St & Giles Road Improvements (21-01)

Agency:	Sarpy County
State:	Nebraska
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Dec 6, 2023
Due:	Dec 29, 2023
Solicitation No:	2024-148
Publication URL:	To access bid details, please log in.

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SPECIFICATIONS

168th Street Widening,

Giles Road to BNSF Bridge

Project C-77 (21-01)

For the

Public Works Department

SARPY COUNTY, NEBRASKA

BIDS DUE: December 29, 2023 @ 10:00 A.M. CT

RFP 2024-148

Project C-77 (21-01)

168th Street Widening, Giles Rd to BNSF Bridge

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General Information

Notice to Contractors

Notice to Vendors

Sarpy County is seeking proposals for 168th Street Widening – Giles Road to BNSF Bridge, Project C-77

(21-01) for the Public Works Department. The successful Contractor will enter into a Contract for the

specified services.

Official bidding criteria must be obtained through the online procurement system. Vendors that obtain

specifications from any other internet site are responsible for obtaining any addenda that may be added

at a later time.

Bids received after the above stated time and date will not be considered.

Bid opening will be a public opening to be held in the Sarpy County Purchasing Office, 1210 Golden Gate

Drive, Papillion, NE 68046 at the time and date listed in the Bid Information. The bid opening will occur in

the electronic bid system at the time and date listed in the Bid Information. Bid results will be

immediately available on the online bid system under the bid documents tab.

All bids submitted shall be valid for a period of ninety (90) days following the final date for submission of

bids.

Sarpy County will not be liable for costs incurred by Vendors for proposal preparation, printing,

demonstration, or any other costs associated with or incurred in reliance on proposal creation. All such

costs shall be the responsibility of the Vendor.

The bids shall include all charges and applicable taxes, F.O.B. Destination, freight prepaid, Sarpy County,

Nebraska. The Vendor need not include sales tax in the bid. Sarpy County will, upon request, furnish the

successful Vendor with required State of Nebraska Tax Exempt Forms at the request of the vendor.

The Sarpy County Board of Commissioners reserves the right to reject any or all bids and to waive minor

informalities.

In the event of conflict between unit price and extended price, unit price shall prevail.

Procedures for Evaluation and Awarding of Bid

Evaluation will be done by Sarpy County Purchasing, along with personnel from other departments. After

evaluation the Purchaser will make a recommendation to the County Board of Commissioners for award.

RFP 2024-148

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This recommendation and pending award will be made at a public meeting of the Board of

Commissioners. Agendas are available each Friday afternoon on our internet site www.sarpy.gov. The

Commissioners award the bid by majority vote.

The following factors will be used to consider the award of the bid, where applicable:

a) Compliance with all requirements.

b) Price.

c) The ability, capability, and skills of the Vendor to perform.

d) The character, integrity, reputation, judgment, experience, and efficiency of the Vendor.

e) The quality of previous performance.

f) Whether the Vendor can perform within the time specified.

g) The previous and existing compliance of the supplier with laws.

h) The life-cost of the personal property or services in relation to the purchase price and specified

use.

i) The performance of the personal property or service taking into consideration any commonly

accepted tests and standards of product, service, usability and user requirements.

j) The energy efficiency ratio as stated by the supplier.

k) The life-cycle costs between alternatives for all classes of equipment, the evidence of expected

life, the repair and maintenance costs, and the energy consumption on a per year basis.

l) Such other information as may be secured having a bearing on the decision.

Terms and Conditions

1. Bid Bond

Each electronic bid must include an electronic bid bond in the amount of five percent (5%) of the

bid price and must be payable without condition to the Sarpy County Treasurer, to protect Sarpy

County against failure to deliver materials as bid. The bid bond must be attached in the

attachments tab. The selected Vendor’s security will be retained until satisfactory delivery of

performance bond and all contract documents are signed and received. All other Vendor’s

security will be retained for 30 days after bid award. If bid bond as herein set forth is not

received with the proposal, the proposal may not be considered.

2. Performance Bond

The successful Vendor shall be required to furnish a performance bond and said bond shall be in

the amount of 100% of the total amount of the bid, written by a surety licensed to do business in

the State of Nebraska. Said performance bond shall be provided to the Sarpy County Clerk within

ten (10) days after execution of the contract documents and bid award. Bond may be secured

through the Vendor’s usual sources.

3. Information, Discussion and Disclosures

Any information provided by Sarpy County to any Vendor prior to the release of this Request for

Proposal ("RFP"), verbally or in writing, is considered preliminary and is not binding on Sarpy

County.

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The Vendor must not make available nor discuss any cost information contained in the sealed

copy of the proposal to or with any employee of Sarpy County from the date of issuance of this

RFP until the contract award has been announced, unless allowed by the Sarpy County

Purchasing Department in writing for the purpose of clarification or evaluation.

No interpretation of the meaning of the specifications, or other bidding documents, or correction

of any ambiguity, inconsistency, or error therein will be made orally to any Vendor.

Every request for such interpretation or correction should be in writing through the online bid

system or by email to Daniel Huse, dhuse@sarpy.gov. Sarpy County prefers all questions be

submitted through the electronic bidding program. Requests must be received by date and time

listed in the bid information in order for Sarpy County to have time to issue an addendum.

Requests received after deadline may not be considered. In case Sarpy County finds it expedient

to supplement, modify, or interpret any portion of the bidding documents prior to the proposed

bid date, such procedure will be accomplished by the issuance of written addenda to the RFP

which will be distributed electronically from the online system.

4. Addenda

All addenda will become part of this RFP and must be responded to by each Vendor.

This RFP, any subsequent addenda, and any written responses to questions take precedence over

any information previously provided.

5. Confidentiality of Documents

Sarpy County considers all information, documentation and other materials requested to be

submitted in response to this proposal to be of a non-confidential and/or non-proprietary nature

and therefore shall be subject to public disclosure under Neb. Rev. Stat. § 84-712.05(3).

Vendors are hereby notified that Sarpy County strictly adheres to all statutes, court decisions,

and opinions of the Nebraska Attorney General with respect to disclosure of RFP information.

Any “proprietary, trade secret, or confidential commercial or financial” information must be

clearly identified at the time of bid/proposal submission. Pricing information is not considered

financial information and therefore is not considered Confidential. Please note: even if Vendor

believes pricing information is confidential and includes it as such, this information will be read

aloud and entered into record during the public bid opening. For all other appropriately identified

proprietary, trade secret, or confidential commercial or financial information, the Vendor will be

required to fully defend, in all forums, Sarpy County’s refusal to produce such information;

otherwise, Sarpy County will make such information public, upon request.

6. Non-Discrimination Clause

Pursuant to Neb. Rev. Stat. §73-102, Vendor declares, promises, and warrants it has and will

continue to comply fully with Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C.A.

§1985, et seq.), and the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. §48-1101, et

seq., in that there shall be no discrimination against any employee who is employed in the

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performance of this Contract, or against any applicant for such employment, because of age,

color, national origin, race, religion, creed, disability or sex.

7. Conflict of Interest Clause

Pursuant to Neb Rev. Stat. §23-3113, the parties hereto declare and affirm that no officer,

member, or employee of the County, and no member of its governing body, and no other public

official of the County who exercises any functions or responsibilities in the review or approval of

the undertaking described in this Contract, or the performing of services pursuant to this

Contract, shall participate in any decision relating to this Contract which affects his or her

personal interest, or any corporation, partnership, or association in which he or she is directly or

indirectly interested; nor shall any employee of the County, nor any member of its governing

body, have any interest, direct or indirect, in this Contract or the proceeds thereof.

8. Payment Terms

The successful Contractor shall submit an itemized invoice for payment. Sarpy County will make

payment to the successful Contractor within thirty (30) days after receipt of invoice and

satisfactory services in accordance with the Contract and Special Provisions.

9. Supplemental Terms and Conditions/Modifications

Any supplemental terms, conditions, modifications, or waiver of these terms and conditions must

be in writing and signed by the Sarpy County Board Chairman and the Vendor.

10. Termination

Either party may terminate the Contract with ninety (90) days' written notice to the other.

11. Residency Verification

The Vendor agrees to comply with the residency verification requirements of Neb. Rev. Stat. §4-

108 through §4-114. The Vendor is required and hereby agrees to use a federal immigration

verification system to determine the work eligibility status of new employees physically

performing services within the State of Nebraska. A federal immigration verification system

means the electronic verification of the work authorization program authorized by the Illegal

Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-

Verify Program, or an equivalent federal program designated by the United States Department of

Homeland Security or other federal agency authorized to verify the work eligibility status of a

newly hired employee.

If the Vendor is an individual or sole proprietorship, the following applies:

The Vendor must complete the United States Citizenship Attestation Form, available on the

Department of Administrative Services website at www.das.state.ne.us.

a) If the Vendor indicates on such attestation form that he or she is a qualified alien, the Vendor

agrees to provide the U.S. Citizenship and Immigration Services documentation required to

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168th St & Giles Road Improvements (21-01)

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