Referee Coordinator for the Board of Equalization Addendum 2

Agency:	Sarpy County
State:	Nebraska
Type of Government:	State & Local
Category:	G - Social Services
Posted:	Jan 12, 2024
Due:	Jan 17, 2024
Solicitation No:	2024149
Publication URL:	To access bid details, please log in.

Bid Information

Type	Sealed Bid - Public
Status	Issued
Number	2024149 Addendum 2 (Referee Coordinator for the Board of Equalization)
Issue Date & Time	12/18/2023 08:44:22 AM (CT)
Close Date & Time	1/17/2024 02:00:00 PM (CT)
Notes	Neb. Rev. Stat. §77-1502, as amended, requires that the Sarpy County Board of Equalization shall hold a session for the purpose of reviewing and deciding written protests filed pursuant to §77-1502. Neb. Rev. Stat. §77-1502, as amended, authorizes the Board of Equalization to appoint one or more qualified persons to act as referees to hear protests in the first instance and to transmit to the Board of Equalization all papers relating to such protests, together with written findings and recommendations. Sarpy County desires to contract for a Referee Coordinator to accommodate the volume of protests and to afford each taxpayer ample opportunity for a meaningful hearing before a qualified individual.

Contact Information

Name	Beth Garber Purchasing Agent
Address	1210 Golden Gate Dr. Papillion, NE 68046 USA
Phone	(402) 593-4476
Fax
Email	bgarber@sarpy.gov

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Sarpy County Purchasing Department

SARPY COUNTY COURTHOUSE

1210 GOLDEN GATE DRIVE, SUITE 1220

PAPILLION, NE 68046

Beth Garber, Purchasing Agent

Daniel Huse, Purchaser

Riley Gimeson, Purchaser

Addendum #1

Referee Coordinator

For the

Board of Equalization

Question 1: Do you have figures as to how many hours the referees billed for each category? If

not, do you have an overall figure?

Response: Residential billings ‐ 191 hours. Commercial/Agricultural billings – 143 hours.

Question 2: Do you know how many hours the coordinator logged last year overall?

Response: Referee Coordinator logged 171.5 hours last year

Question 3: Can you share what the billing rate was charged last year for the coordinator?

Response: The billing rate for last year was $110 per hour.

Question 4: Does the coordinator plan the hourly rates for referees, or is that set by the County?

Do you know what those rates are for this year?

Response:

For the last several years we have tried to be competitive with Lancaster and Douglas

County. Our rates have been $75/Residential $85/Commercial & Agricultural for several

years.

Question 5:

For the coordinator position, I understand that includes coordinating the referee

activities of the summer as well as appearing for BOE meetings and potentially at TERC

hearings. How does that work for items that carry over multiple years? For TERC, I

believe they are backed‐up several years, so would we still be appearing in 3‐4 years

for cases we oversee this year as coordinator? Or do we pickup for any existing cases

even from past years where we were not the coordinator?

Response:

Ideally the County would have the Referee/Referee Coordinator who set or reviewed

and approved the value testify regarding that information. However, there have been

instances in which the Appraiser who set the valuation on a property has retired or

otherwise left the Assessor’s Office prior to a hearing that would address that value. In

those cases, another Appraiser from the office reviews the information and makes their

own conclusions/recommendations of value that they then testify to at the hearing.

Potentially this could be asked of a current Referee Coordinator as well.

Addendum #1 – Referee Coordinator

Page 2

Question 6:

We have one employee that is working toward a Certified Residential credential. They

have several years experience working in our firm, and have supported protests in

other counties in the past. Would they be eligible to help as a referee given that

experience, or do they actually need to be licensed?

Response: The County requires certification.

Question 7: The request asks for sample work. Do you mean like a sample appraisal report, or

samples of opinions that we have written as referees in the past?

Response:

The County prefers to see sample opinions written by referees. If that is not available, a

sample appraisal report could be provided.

Question 8: We presume all referees, including those from our firm, would be contracted directly

by Sarpy County.

Response:

No. The following clause shall be removed from the RFP, Scope of Work, 6. General

Requirements, f. Each individual selected to act as a Referee shall be required to

execute a separate agreement with the County. A copy of the agreement to be executed

by each Referee is attached and incorporated herein by reference.

RFP, Terms and Conditions, 6. General Requirements, e. shall be modified to include the

following statement: Referee Coordinator shall contract directly with any and all

subcontractors or staff required to fulfill the scope of services as detailed within this

RFP.

Question 9:

Our understanding is that part of our proposal would be the hourly rate for the

referee coordinator, and that the total fee for the coordinator would then be

calculated based as Total Hours x Hourly Rate = Total Fee Is this accurate? If so, how

does the $60,000 limit in the Compensation section work? Do we just give notice to

the County once we reach that threshold so to then continue our services? A little

more explanation of how that $60,000 limit works would be helpful.

Response:

The total contract value, which includes the cost of the Referee Coordinator, Assistant

Coordinator if one is appointed pursuant to the RFP, and the cost of any other

subcontractors or staff, is estimated at $60,000, or less. During the term of the contract,

if the selected coordinator anticipates expenses over $60,000 a notification should be

sent to the Board of Equalization. The Board of Equalization will approve an excess of

$60,000 upon showing good cause.

Question 10:

Nobody has complete expertise on every type of property. I presume the expectation

is that the referees should have knowledge and familiarity with the properties they

evaluate, and the coordinator should have strong understanding of valuation to

interpret and review the referee recommendations. Please let me know if you are

looking for something different.

Response: This presumption is correct.

All other terms and conditions remain unchanged.

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Referee Coordinator for the Board of Equalization Addendum 2

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