DPW: Calcium Chloride Flake and Ice Melter Products

Agency:	City of Manchester
State:	New Hampshire
Type of Contract:	Awards
Type of Government:	State & Local
Category:	54 - Prefabricated Structures and Scaffolding
Posted:	Oct 31, 2023
Solicitation No:	FY24-500-14
Publication URL:	To access bid details, please log in.

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Timothy J. Clougherty

Public Works Director

Owen P. Friend-Gray, P.E.

Deputy Public Works Director

CITY OF MANCHESTER

Department of Public Works

Commission

Kathleen Sullivan, Chair

Arthur Gatzoulis, Co-Chair

Mark MacKenzie

Amber Nicole Cannan

Andre Parent

Bid Invitation

Sealed bids will be received at the Department of Public Works, 475 Valley Street, Manchester,

New Hampshire, before or at 11:00 AM prevailing time October 25th 2023. For the following

items.

CALCIUM CHLORIDE FLAKE & ICE MELTER

PRODUCTS FY24-500-14

Bid Invitations and specifications will be available at the Department o f Public Works,

475 Valley Street, Manchester, NH or online at:

http://www.manchesternh.gov/bids

Questions regarding this request should be directed to Mr. Tom Roberge, Purchasing

Agent via email at Purchasing@manchesternh.gov.

The Public Works Director reserves the right to waive any irregularities, reject any or all

bids, and to accept the bid that appears to be in the best interest of the City. Failure to

submit all information called for may be sufficient for disqualification.

475 Valley Street • Manchester, New Hampshire 03103 • (603) 624-6444 • FAX: (603) 624-6487

E-mail: purchasing@manchesternh.gov • Website: www.manchesternh.gov

GENERAL:

1. Bids will be received by the City of Manchester, New Hampshire at the place and until

the time specified in the Invitation to Bid and then publicly read aloud for the

information of Bidders and others properly interested who may be present either in

person or by representative. NO BIDS WILL BE ACCEPTED AFTER TIME AND

DATE SPECIFIED.

2. The following meanings are attached to the defined works when used in this document:

i. The word "City" means City of Manchester, New Hampshire.

ii. The word “Bidder" means the person, firm, or corporation submitting a

bid on these specifications or any part thereof.

iii. The wo rd "Contractor” means t h e person, f i r m , o r c o r p o r a t i o n

w i t h whom the Contract is being made by carrying out the provisions of

this Sealed Bid Invitation and the Contract.

iv. The words “ firm price” shall mean a guarantee against price increase

during the life of the Contract.

3. Strict compliance with the requirements of the Invitation to Bid, terms and conditions,

and the instructions printed is necessary. All blank spaces must be filled i n . Any

changes and/or corrections shall be marked in red and initialed by the person making

such corrections. Signatures of the responsible owner/representative of the firm must be

in ink. No reproductions/duplications/copies w i l l be accepted.

4. Each bid must give the full business address of Bidder and be signed by him with his

usual signature. Bids by partnerships must furnish the full names of all partners and

must be signed with the partnership name by one of the members of the partnership or

by an authorized representative, followed by the signature and title of the person

signing. Bids by corporations must be signed with the legal name of the corporation,

followed by the state of incorporation and by the signature and title o f president,

s e c r e t a r y , o r other person authorized to bind it in the matter. The name of each

person signing shall also be typed or printed below the signature. A bid by a person

who affixes to his signature the word "president", "secretary", "agent", or other title

without disclosing his principal may be held to be the bid of the individual signing.

When requested by the City, satisfactory evidence of the authority of the officer signing

on behalf of the corporation shall be furnished.

5. Bids must be securely sealed in a suitable envelope (facsimile and emailed

submissions will not be accepted), addressed and marked on the outside as follows;

FY24-500-14 FLAKE

a. The entire solicitation document is to be returned when submitting a proposal,

unless otherwise directed by the solicitation document. Failure to return all

pages may result in a determination that the submittal is non-responsive.

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PLEASE NOTE: THE CITY OF MANCHESTER IS NOT RESPONSIBLE FOR

BIDS NOT PROPERLY MARKED.

6. It will be the responsibility of the Bidder to see that their bid is received by the

Purchasing Division as specified.

7. Each bid is received with the understanding that the acceptance in writing via email by

the City of the Bidder to furnish any or all of the products/services described therein or as

otherwise negotiated, shall constitute a contract between the Bidder (Contractor) and the

City, which shall bind the Bidder (Contractor) on his part to furnish and deliver the

articles offered at the prices agreed upon and in accordance with the terms and

conditions of said accepted bid; and the City on its part to order from such Bidder

(Contractor), except for causes beyond reasonable control; and pay for, at the agreed

prices, all products/services specified and delivered.

8. A contract agreement that is customarily employed by The City will be used when/if the

contract is extended in subsequent years (periods). The extension will incorporate the

original Invitation to Bid and terms and conditions of the Sealed Bid Invitation.

9. Bids may be withdrawn upon written or electronic request received from Bidders prior

to the time affixed for opening. Negligence on the part of the Bidder in preparing the

bid confers no right for the withdrawal of the bid after it has been opened.

10. The solicitation document maintained by the Purchasing Division, in the appropriate file

folder, shall be considered the official copy. In the case of any inconsistency between

bid documents submitted to the City, but not clearly listed on the exception page of the

document or as an exception by the Bidder, the language of the o f f i ci al c o p y s h a l l

prevail. Furthermore, any exception or changes to the specifications made by the Bidder

may be cause to disqualify your bid.

11. No oral interpretations will be made to any Bidder as to the meaning of the

specifications or terms and conditions of this Sealed Bid Invitation. Every

request for such interpretation or request for a change in the specifications or terms

and conditions shall be made in writing and forwarded to:

1. Email: Purchasing@ManchesterNH.gov

2. Subject: Flake

Questions must be received no later than October 1 8 ,1thh 2023 by 4:00 PM.

Questions received after that time will not be answered.

Every interpretation made to a Bidder will be in the form of an addendum to the

Sealed Bid Invitation which, if issued, will then be posted on the website:

www.manchesternh.gov/bids. All such addenda shall become a part of the complete

Sealed Bid Invitation. It is the Bidder's responsibility to check the website prior to

the submittal deadline to ensure that the Bidder has a complete, up-to-date bid package.

12. Bids that are incomplete, not properly endorsed or signed, or otherwise contrary to

these instructions may be rejected as informal by the City. The Bid must be filled out

completely and accurately. Please explain in detail any exceptions or deviations taken

on this bid. Separate pages may be used if necessary.

13. Bids must be submitted on the Bid Schedule hereinafter provided. Prices shall be

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clearly and fully stated in units of quantities specified. No additional charges shall be

passed to the City, including any applicable taxes, delivery or surcharges that have not

already been disclosed on the bid schedule. In case of discrepancy in computing the

amount of the bid, the unit prices quoted will govern.

14. Quotations should include all charges for delivery, packing, crating, containers, etc.

Unless otherwise stated by the Bidder, prices quoted will be considered as being based

on delivery to the destination designated, including any and all freight and packing

charges.

15. As the City is exempt from the payment of federal excise taxes, all prices quoted

herein are not to include these taxes.

16. Prices stated shall remain firm for the duration of the contract.

17. It is understood and agreed that in the event of failure/default on the part of the

Contractor to indicate date of delivery and/or completion, delivery and/or completion

will be made within two (2) business days from date of receipt of order. Should the

successful Contractor fail to make delivery or complete the contract within time

specified, the City reserves the right to procure the equipment/product from other

sources, and hold the Contractor liable for any excess cost.

18. The City reserves the right to postpone the delivery date to allow for any change in

operating conditions or for any other cause not now foreseen. In the event the City

elects to exercise this right, all prices quoted pursuant to this Sealed Bid Invitation will

remain firm, and the City shall incur no additional obligation to the Contractor on

account of any delay of delivery date ordered by the City.

19. It is agreed that deliveries and/or completion are subject to strikes, lockouts, accidents,

and acts of God.

20. The City reserves the right to divert delivery from one location to another, and to

allow for any change in operation conditions or for any other cause not now foreseen

and to proportion deliveries according to available storage facilities.

21. Samples, when requested, must be furnished free of expense. Upon request, if not

destroyed, sample will be returned at the bidder’s risk and expense.

22. Any equipment/product delivered must be standard new and unused, latest model, except

as otherwise specifically stated in the proposal. Where any part or the normal accessories

of equipment/product is not described, it shall be understood that all equipment/product

and accessories that are usually provided in the manufacturer's stock model shall be

furnished.

23. Unless otherwise stated by the Bidder, the proposal will be considered as being in strict

accordance with the specifications outlined in this Sealed Bid Invitation. References to a

particular trade name, manufacturer's catalogue, or model number, are made for

descriptive purposes to guide the Bidder in interpreting the requirements o f the City.

They should not be construed as excluding proposals on other types of materials,

equipment and supplies. However, the Bidder, if awarded a Contract, will be required

to furnish the particular item referred to in the specifications or descriptions unless a

departure or substitution is clearly noted and described in the proposal.

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24. The apparent silence of these specifications and any supplemental specifications as to

any detail or the omission from the specifications of a detailed description concerning

any point shall be regarded as meaning that only the best commercial practices are to

prevail and correct type, size and design are to be u s e d . All interpretations o f these

specifications shall be made on the basis of this statement.

25. The products/services on which bids are submitted must be of such character, quality

and/or performance equivalence that it will serve as that specified. In submitted bids on

products/services other than as specified, proposer shall furnish complete data and

identification with respect to the alternate products/services they propose to furnish.

Consideration will be given to bidders submitted on alternate products/services t o the

extent that such action is deemed to serve the best interests of the City. If the bidder

does not indicate that the products/services he proposes to furnish is other than specified,

it will be construed to mean that the bidder will furnish the exact products/services

described.

26. The City reserves the right to waive any informality in bids, to reject any and all bids

wholly or in part, and to make awards in a manner deemed in the best interest of the City.

27. Awards will be made in the best interest of the City. In determining what would be in

the best interest of the City, the following shall be considered:

i. The ability, capacity, and skill of the Bidder to perform the Contract or

provide the service required;

ii. Whether t h e B i d d e r c a n perform t h e C o n t r a c t o r provide t h e

s e r v i c e promptly or within the time specified, without delay or

interference;

iii. The character, integrity, reputation, judgment, experience, and

efficiency of the Bidder;

iv. The quality of performance of previous contracts or services;

v. The previous a n d e x i s t i n g c o m p l i a n c e b y t h e B i d d e r w i t h

l a w s a n d ordinances relating to the Contract or service;

vi. The q u a l i t y , availability, and adaptability of supplies or

c o n t r a c t u a l services to the particular use required;

vii. To the “lowest responsible bidder” quoting t h e l o w e s t net price in

accordance with specifications;

viii. The number or scope of conditions attached to this bid.

28. The City reserves the right to make awards on this proposal by item or to accept all

or part of the proposal or prices quoted. In addition, the City reserves the right to award

materials on the basis of the lowest total cost of the bid item to the City, including

the City's cost of transportation to and from the source.

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DPW: Calcium Chloride Flake and Ice Melter Products

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