Water Works: Water Treatment Chemicals

Agency:	City of Manchester
State:	New Hampshire
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Posted:	Apr 1, 2024
Due:	Apr 17, 2024
Solicitation No:	FY24-804-53
Publication URL:	To access bid details, please log in.

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MANCHESTER WATER WORKS

281 Lincoln Street

Manchester, NH 03103

(603) 624-6494

REQUEST FOR BID

FOR

WATER TREATMENT CHEMICALS

FY24-804-53

Manchester Water Works, acting through its Board of Water Commissioners and in accordance

with the provisions of Manchester NH Code of Ordinances Chapter 39: Procurement Code,

inclusive, seeks bids from qualified firms to provide water treatment chemicals certified to

NSF/ANSI Standard 60 by an ANSI-Accredited third party certifier. This contract will be for one

full year starting July 1, 2024 and ending June 30, 2025.

Sealed Bids will be received until 2:00pm prevailing time on the 17th of April, 2024, at 281 Lincoln

Street, Manchester NH, 03103. Late submissions will not be accepted.

Interested companies may obtain copies of the Requests for Bid (RFB) documents from the city

website: www.manchesternh.gov/bids

Questions regarding this request should be expressed in writing and directed to Jeremy Bouvier at

jbouvier@manchesternh.gov.

The Board of Water Commissioners reserves the right to waive any irregularities, reject any or all

bids, and to accept the bid that appears to be in the best interest of Manchester Water Works.

Failure to submit all information called for may be sufficient grounds for disqualification.

Philip W. Croasdale

Director, Manchester Water Works

Manchester Water Works, FY24-804-53, April 2024

Manchester Water Works

WATER TREATMENT CHEMICALS

FY24-804-53

Contents:

Page

General Information …………………………………………….………….… 3-7

I. Overview ………………………………………………………………...…. 8-9

II. Individual Chemical Specifications………………………………………... 10-31

III. Indemnification & Insurance Requirements …………….…..…….….…... 34-35

IV. Schedule ……………………………………….…………..………….…... 35

V. Bid……………………………………………..……….….……………….. 35

VI. Bid Form ……………………………………………..…………………… 36-37

VII. Certificate of Non-Collusion ………………...…….…………………….. 38

VIII. Contract …………………………………………………………………. 39

Manchester Water Works, FY24-804-53, April 2024

GENERAL INFORMATION:

1. Bids will be received by the Manchester Water Works at the place and until the time specified

in the Request for Bid. NO BID WILL BE ACCEPTED AFTER TIME AND DATE

SPECIFIED.

2. The following meanings are attached to the defined words when used in this document:

a. The word "Respondent" means the person, firm, or corporation submitting a bid on these

specifications or any part thereof.

b. The word "Contractor" means the person, firm, or corporation with whom the Contract is

being made by carrying out the provisions of the Sealed Bid and the Contract.

3. Strict compliance with the requirements of the Request for Bid, terms and conditions, and the

specifications is necessary. All designations and prices shall be fully and clearly set forth. All

blank spaces must be filled in.

4. Each Bid must give the full business address of Respondent and be signed by an authorized

signature with their usual signature. Bids by partnerships must furnish the full names of all

partners and must be signed with the partnership name by one of the members of the

partnership or by an authorized representative, followed by the signature and title of the person

signing. Bids by corporations must be signed with the legal name of the corporation, followed

by the state of incorporation and by the signature and title of president, secretary, or other

person authorized to bind it in the matter. The name of each person signing shall also be typed

or printed below the signature. A Bid by a person who affixes to their signature the word

"president", "secretary", "agent", or other title without disclosing their principal may be held

to be the bid of the individual signing. When requested by the Manchester Water Works,

satisfactory evidence of the authority of the officer signing on behalf of the corporation shall

be furnished.

5. Sealed Bids will be received at the Manchester Water Works office, 281 Lincoln Street,

Manchester, New Hampshire, before or at 2:00 pm prevailing time of the 17th day of April,

2024; no exceptions will be made, where they will be publicly opened and read aloud. Emailed

submissions will not be accepted.

All Bids must be in a sealed package, addressed to Manchester Water Works and clearly marked

“WATER TREATMENT CHEMICALS – APRIL 17, 2024, 2:00 PM”

PLEASE NOTE: MANCHESTER WATER WORKS IS NOT RESPONSIBLE FOR BIDS NOT

PROPERLY MARKED.

Manchester Water Works, FY24-804-53, April 2024

6. All bids shall include the following:

A BID for water treatment chemicals as specified, including all required documentation

contained herein.

THREE (3) copies of the sealed Bid are required.

Manchester Water Works, acting through Board of Water Commissioners, intends to award a

contract to a responsible and responsive contractor, whose Bid has been deemed to be the most

advantageous for the Water Works Department, taking into consideration price and the

evaluation criteria set forth in the RFB, provided, however, that such Bid shall be in full

compliance with all applicable requirements of federal, state and local laws, including

Manchester NH Code of Ordinances Chapter 39: Procurement Code.

An award of a contract pursuant to this RFB will require a favorable vote of the Manchester

Board of Water Commissioners.

7. No oral interpretations will be made to any Respondent as to the meaning of the specifications

or terms and conditions of this Request for Bid. Every request for such interpretation or request

for a change in the specifications or terms and conditions shall be made in writing to:

jbouvier@manchesternh.gov and shall be done so five (5) or more working days before the

response due date. Every interpretation made to a Respondent will be in the form of an

addendum to the Request for Bid, which, if issued, will be posted promptly as practicable on

the City of Manchester Purchasing website: http://www.manchesternh.gov/bids

All such addenda shall become a part of the Request for Bid.

8. Bids that are incomplete, not properly endorsed or signed, or otherwise contrary to these

instructions may be rejected as informal by the Board of Water Commissioners. The Bid must

be filled out completely and accurately. Please explain in detail any exceptions or deviations

taken on this Request for Bid. Separate pages may be used if required.

9. Conditional Bids will not be accepted. Any exclusions must be in writing to

jbouvier@manchesternh.gov, shall be done so five (5) or more working days before the

response due date, and require approval.

10. As Manchester Water Works is exempt from the payment of federal excise taxes, all prices

quoted herein are not to include these taxes.

11. All prices and delivery times quoted must be firm, FOB destination, City of Manchester (for

Lake Massabesic WTP), or Town of Hooksett (for Merrimack River WTP), New Hampshire,

unless otherwise indicated by Manchester Water Works.

Manchester Water Works, FY24-804-53, April 2024

12. Bids should include all charges for mobilization, delivery, packing, crating, containers, etc.

Unless otherwise stated by the Respondent, Bids will be considered as being based on delivery

to the destination designated, including any and all freight and packing charges.

13. Unless otherwise stated by the Respondent, the Bid will be considered as being in strict

accordance with the specifications outlined in this Request for Bid. References to a particular

trade name, manufacturer's catalogue, or model number, are made for descriptive purposes to

guide the Respondent in interpreting the requirements of Manchester Water Works. They

should not be construed as excluding Bids on other types of materials, equipment and supplies.

However, the Respondent, if awarded a Contract, will be required to furnish the particular item

referred to in the specifications or descriptions unless a departure or substitution is clearly

noted and described in the Bid.

14. Manchester Water Works reserves the right to postpone the delivery date to allow for any

change in operating conditions or for any other cause not now foreseen. In the event

Manchester Water Works elects to exercise this right, all prices quoted pursuant to this Request

for Bid will remain firm for one year from date of Bid, and Manchester Water Works shall

incur no additional obligation to the Contractor on account of any delay of delivery date

ordered.

15. The Respondent must certify that no official or employee of Manchester Water Works or State

of New Hampshire has a pecuniary interest in the Bid or in the Contract that the Respondent

offers to execute or in the expected profits to arise there from, and that this Bid is made in good

faith without fraud or collusion or connection with any other person submitting a Bid.

Respondent must sign the Non-Collusion form included in this RFB.

16. Bids may be withdrawn or modified upon written or electronic request received from

Respondents prior to the time affixed for opening. Any withdrawals not received by

Manchester Water Works prior to the bid opening will be considered invalid. Email

correspondence shall be addressed to jbouvier@manchesternh.gov. Negligence on the part of

the Respondent in preparing the Bid confers no right for the withdrawal of the Bid after it has

been opened.

17. The Board of Water Commissioners reserves the right to waive any informality in Bids, to

reject any and all Bids wholly or in part, and to make awards in a manner deemed in the best

interest of Manchester Water Works.

18. After the Bids are evaluated, Manchester Water Works reserves the right to conduct interviews

of short-listed Respondents or to directly select the top ranked firm presenting the most

advantageous offering to Manchester Water Works. In addition, Manchester Water Works

reserves the right to written or verbal negotiations with one or more parties who have submitted

Manchester Water Works, FY24-804-53, April 2024

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Water Works: Water Treatment Chemicals

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