Parks: Playground Equipment Design and Installation.

Agency:	City of Manchester
State:	New Hampshire
Type of Government:	State & Local
Category:	78 - Recreational and Athletic Equipment
Posted:	Oct 30, 2023
Due:	Dec 27, 2023
Solicitation No:	FY24-650-18
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL AND SUPPORTING DOCUMENTS

FOR

Playground Equipment Design and Installation at Various

City Parks

FY24-650-18

CITY OF MANCHESTER, NEW HAMPSHIRE

DEPARTMENT OF PUBLIC WORKS

PARKS, RECREATION AND CEMETERY DIVISION

HILLSBOROUGH COUNTY

The City of Manchester’s Parks, Recreation, and Cemetery Division will receive Proposals

delivered by hand, mail, or email before or at 2:00 P.M., local time on Wednesday,

December 27, 2023, for the described project in this document. At which time they will be

publicly opened and read aloud. Electronic submissions will be accepted, opened, and read

simultaneously with the paper submissions.

PARKS, RECREATION, AND CEMETERY COMMISSION

Colin Manning

Chair

Erika Connors

David Flurey

Erin Loomis Laughlin

Mark Gomez

Timothy J. Clougherty

Chief of Parks, Recreation, and Cemetery

Public Work Director

Playground Equipment Design and Installation at Various

City Parks

FY24-650-18

Table of Contents

GENERAL INFORMATION

Schedule of Events

OVERVIEW

Location of Work

Project Description

Location 1: Livingston Park, Hooksett Rd, Manchester, NH 03104

Location 2: Pine Island Park, 2849 Brown Ave, Manchester, NH 03103

Location 3: Simpson Park, Coolidge Ave, Manchester, NH 03102

Location 4: Stevens Park, Mammoth Rd, Manchester, NH 03103

Location 5: Wolfe Park, Harvell St, Manchester, NH 03102

Evaluation of Proposals, Selection Criteria, and Award of Contract

SITE VISIT AND TESTING BY VENDORS

TECHNICAL SPECIFICATIONS

PROPOSAL PREPARATION

Alternatives

Conditions of Proposal

CONTRACT AGREEMENT

PAYMENT

INDEMNIFICATION STANDARDS AND INSURANCE REQUIREMENTS

Indemnification Standards

Insurance Requirements

PROSECUTION OF WORK

ITEMS TO COMPLETE FOR PROPOSAL

Proposal Price Sheet

Qualifications Statement

ITEMS FOR INFORMATIONAL PURPOSES

GENERAL INFORMATION

The following meanings are attached to the defined words when used in this document:

 "City" means City of Manchester, New Hampshire.

 "Vendors" means the person, firm, or corporation submitting a proposal on these

specifications or any part thereof.

 "Contractor" means the person, firm, or corporation with whom the contract is being made

by carrying out the provisions of this Proposal and the contract.

 "Firm price" shall mean a guarantee against a price increase during the contract’s life.

Schedule of Events

The City reserves the right to amend the Schedule of Events at its sole discretion and at any time

through a published Addendum or Addenda.

Event

RFP Issue Date

Site Visit

Questions Due

Responses Posted No Later Than

Proposals Due

Notify the Apparent Proposal Winner By

Project Begins

Project Completed

Date

Monday, Monday, October 30, 2023

Scheduled upon request only

Wednesday, November 30, 2022

Wednesday, December 6, 2023

Wednesday, December 27, 2023

Wednesday, January 3, 2024

Spring 2024

Friday, December 13, 2024

Local Time

2:00 p.m.

 If submitting by hand delivery or mail:

o Submit bids in a sealed envelope marked with the project title (Playground

Equipment Design and Installation at Various City Parks, Attention Kate

Waldo), addressed and delivered to the Department of Public Works, Parks,

Recreation, and Cemetery Division no later than the above date and time. At which

time they will be publicly opened and read aloud.

Department of Public Works

475 Valley Street

Manchester, New Hampshire 03103

 If submitting by email:

o Email to KWaldo@ManchesterNH.gov

Subject Line: Playground Equipment Design and Installation at Various City Parks

Direct questions in writing to:

 Park Projects Manager, Kate Waldo, at 603-792-5373 or by email at

KWaldo@manchesternh.gov.

All questions must be submitted according to the Schedule of Events in this RFP. Any received

after that time may not be answered.

The City of Manchester will post questions and answers on the Purchasing Department's website,

www.manchesternh.gov/bids, as an addendum according to the Schedule of Events in this RFP.

FY24-650-18

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 It is the Vendor’s responsibility to check the website for any addendums issued before the

submittal deadline to ensure that the Vendor has a complete, up-to-date package.

 Any such addendums become part of the complete REQUEST FOR PROPOSAL.

OVERVIEW

Location of Work

Livingston Park, Hooksett Rd, Manchester, NH 03104

Pine Island Park, 2849 Brown Ave, Manchester, NH 03103

Simpson Park, Coolidge Ave, Manchester, NH 03102

Stevens Park, Mammoth Rd, Manchester, NH 03103

Wolfe Park, Harvell St, Manchester, NH 03102

Project Description

The City of Manchester’s Parks, Recreation, and Cemetery Division (the City) requests

Proposals from qualified playground equipment manufacturers and vendors (“Vendors”) for the

following:

 Remove and dispose of play equipment and playground surface material following all local,

state, and federal regulations. The Vendor shall send the materials to a recycler or sell for

scrap material to the greatest extent practical.

 Grade and prepare the site for new equipment installation.

 Design, provide, and install playground equipment and resilient solid surface material within

the proposed budget for each location.

 Meet the newly passed New Hampshire RSA 155:83 Public Playground Accessibility.

o Any public playground constructed on or after January 1, 2024, shall, in addition to

meeting general safety standards and Americans with Disabilities Act standards,

include accessible pathways made from resilient solid surface material that is not a

loose fill or aggregate, beginning at the entrance of the playground, continuing to

each piece of playground equipment, and extending to the playground exit. Source.

2023, 196:1, eff. October 3, 2023.

 Supply direct supervision from the manufacturer or supply qualified and certified

representative during playground installation.

 Perform a post-installation inspection of equipment upon completion to ensure the proper

installation of the equipment.

o Modifications must be submitted in writing to the City if not correctly installed and

remedied immediately. The City will conduct co-inspection with the Vendor's

representative of assembly and installation work following installation.

o The City or its representatives will supply the punch list for completion generated by

this co-inspection.

o The Vendor shall submit to the City the manufacturer’s certification of compliance

and warranty following punch list completion.

 Documentation attesting the equipment has been installed, meeting all specifications

warranted by the manufacturer.

o Provide the City with the manufacturer's warranty of installed equipment.

FY24-650-18

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PLAYGROUND PROPOSAL PRICE LIMITATION: The TOTAL CONTRACT PRICE

BASE PROPOSAL shall not exceed $590,000.00 (five hundred ninety thousand dollars and

zero cents), the maximum amount of funding available for this project. The Vendor is

responsible for obtaining and paying for all necessary permits and details, as required by the

governing building authorities for work performance.

Location

Livingston Park

Pine Island Park

Simpson Park

Stevens Park

Wolfe Park

Suggested Budget Allocation

$220,000.00

$180,000.00

$65,000.00

$35,000.00

$90,000.00

Total

$590,000.00

PROPOSALS: Proposals must be valid for one hundred and eighty (180) days following the

deadline for submission of Proposals in the Schedule of Events or until the Effective Date of any

resulting contract, whichever is later.

CONSTRUCTION PERIOD: The anticipated Construction start date is Spring 2024, with a

completion date of no later than Friday, December 13, 2024. There shall be no active

construction work on weekends or the following holidays: Memorial Day, Labor Day, Columbus

Day, Veterans Day, or Thanksgiving.

PUBLIC ACCESS AND PROTECTION: The Park will be open to the public and staff when

the work is in progress. The Contractor shall be responsible for barricading sufficient areas

around the work site to keep visitors and personnel safe from construction hazards.

PROTECTION OF PROPERTY AND THE PUBLIC: The Contractor shall construct all

fences, barricades, and protection facilities required for the protection of the public to the

satisfaction of the City. Furnish and install all signs, lights, reflectors, and all such protection

facilities as may be required by the City. Keep all access roads clear of debris, materials, and

construction equipment—repair roadway or sidewalks where disturbed by construction to the

satisfaction of the City.

CLEANING: The site must be kept clean, safe, and presentable to the public. Pick up

construction debris at the end of each day's work and remove it from the site weekly. After

completion of each playground, remove all barricades, equipment, and debris promptly from the

site.

EXPERIENCE AND REFERENCES: Vendors must have at least five years of experience and

provide references for three (3) projects of similar size or larger completed in the last five (5)

years. A factory-trained and certified installer shall install all equipment.

SUBCONTRACTORS: Services are to be provided by the successful Vendor, except where

specific subcontractors or subcontractors have been noted in the Proposal and approved in

writing by the City for the project. List planned subcontractors and their responsibilities in your

Proposal documents.

FY24-650-18

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Parks: Playground Equipment Design and Installation.

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