PROGRAM YEAR 2024 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ACTIVITIES

Agency:	Somerset County
State:	New Jersey
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services U - Education and Training Services
Posted:	Jan 9, 2024
Due:	Mar 21, 2024
Solicitation No:	CY-COM-0005-24
Publication URL:	To access bid details, please log in.

Category: RFPs
Contract Number: CY-COM-0005-24
Posting Date: 01/09/2024
Responses Due: 03/21/2024

RFP Document: RFP Document

You are subscribed to RFP Notices provided courtesy of Somerset County Board of Commissioners.

The following RFP opportunity has been posted:

PROGRAM YEAR 2024

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ACTIVITIES

CONSISTING OF:

2024 PUBLIC SERVICE PROJECT APPLICATION

2024 PUBLIC IMPROVEMENT/FACILITY PROJECT APPLICATION

CONTRACT #: CY-COM-0005-24

View most recent and previous RFP opportunities

All Addenda will be issued on the website. Therefore, all interested respondents should check the website from now throughout the procurement opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

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County of Somerset New Jersey

PO Box 3000

COUNTY ADMINISTRATION BUILDING

SOMERVILLE, NJ 08876-1262

PURCHASING DIVISION

MELISSA A. KOSENSKY, QPA, CCPO, RPPO

Purchasing Agent

PHONE: 908-231-7043

FAX: 908-575-3917

NOTICE OF RFP

The County of Somerset is soliciting proposals through the competitive contracting process in accordance

with N.J.S.A. 40A:11-4.1, et seq.

Sealed RFP responses will be received by the Purchasing Agent on March 21, 2024 at 12:30 P.M. in the

Purchasing Division, County Administration Building, 20 Grove Street, Somerville, New Jersey 08876 at

which time and place responses will be opened and read for:

PROGRAM YEAR 2024

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ACTIVITIES

CONSISTING OF:

2024 PUBLIC SERVICE PROJECT APPLICATION

2024 PUBLIC IMPROVEMENT/FACILITY PROJECT APPLICATION

CONTRACT #: CY-COM-0005-24

A virtual pre-proposal meeting will be held on February 14, 2024 at 11:00 AM. Access

information is below, and the link will also be posted on the Community Development page of

the Somerset County Website, www.co.somerset.nj.us.

Topic: CDBG & HOME Pre-proposal Meetings

Join Zoom Meeting

https://zoom.us/j/99512690034?pwd=L2xheStuL2NWTHRybnNWUUtHRGJVUT09

Meeting ID: 995 1269 0034

Passcode: 575400

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Meeting ID: 995 1269 0034

Passcode: 575400

Find your local number: https://zoom.us/u/ac56ix0gLM

We value the integrity of the procurement process, and in full transparency, the RFP opening will be

conducted via Live-Stream from the County Commissioner’s Meeting room. You can access the Live-

Stream from the County’s homepage at the prevailing date and time stated in this Notice of RFP. During

the RFP opening process, the respondents will be announced as well as RFP amounts.

RFP responses must be made on the standard proposal forms, be enclosed in a sealed package bearing

the name and address of the respondent and the “RFP TITLE NAME & CONTRACT #” on the outside,

addressed to Melissa Kosensky, Purchasing Agent, at the address above.

Specifications and instructions may be obtained at the Purchasing Office or on the County Website,

www.co.somerset.nj.us.

Any RFP Addenda will be issued on the website, and processed in accordance with N.J.S.A. 40A:11-

23(c)(1). All interested respondents should check the website from now through RFP opening. It is the

sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

Respondents are required to comply with the requirements of N.J.S.A 10:5-31 et seq. and N.J.A.C 17:27

et seq.

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Legal Publication Date: January 9, 2024

Introduction

The Somerset County Community Development Office is seeking proposals from eligible municipalities

and non-profit agencies to request funding through formal application for a maximum of three

Community Development Block Grant projects with a maximum aggregate request of $150,000 in

accordance with the requirements outlined in Section 3–Scope of Work.

2. Administrative Conditions and Requirements

The following items express the conditions and requirements of this RFP. Together with the other RFP

sections, they apply to the RFP process, the subsequent contract, and project production. Any proposed

change, modification, or exception to these conditions and requirements may be the basis for the owner to

determine the proposal as non-responsive to the RFP and will be a factor in the determination of an award

of a contract. The contents of the proposal of the successful respondent, as accepted by the owner, will

become part of any contract awarded as a result of this RFP.

2.1

Schedule

The dates established for respondent proposals, proposal review, contractor selection and project initiation

are:

1. Release of RFP

January 9, 2024

2. Pre-proposal Meeting

February 14, 2024

3. Questions and Clarifications Due

February 21, 2024

4. Final Interpretations and Addenda Issued

February 28, 2024

5. Proposal Due Date

March 20, 2024 at 12:30 PM

6. Mandatory Presentation

May 8, 2024

7. Evaluation Completed

May 10, 2024

8. Governing Body Action

June 2024

9. Contract Execution and Project Initiation

September 2024

2.2

Proposal Submission Information

Submission Date and Time:

March 20, 2024 at 12:30 P.M.

One (1) Original signed in ink & three (3) copies and One (1) copy on CD or USB Flash Drive .pdf format

of the RFP response. The owner is storing all responses electronically; therefore, submit all pages of the

RFP response on a CD or USB Flash Drive in addition to the printed three (3) copies.

Do not use staples or elaborate binding. Submit only single-sided documentation. Do not

rearrange application pages. Do not remove page numbers. Do not include any documentation

that is not requested.

Submission Office:

Office of the Purchasing Agent

Administration Building – 3rd Floor

20 Grove Street

Somerville, NJ 08876

Clearly mark the submittal package with the title of this RFP and the name of the responding firm,

addressed to the Purchasing Agent. The original proposal shall be signed in ink and marked to

distinguish it from the three (3) copies. Faxed or emailed proposals will NOT be accepted.

Only those RFP responses received prior to or on the submission date and time will be considered.

Responses delivered before the submission date and time specified above may be withdrawn upon written

application of the respondent who shall be required to produce evidence showing that the individual is or

represents the principal or principals involved in the proposal. After the submission date and time

specified above, responses must remain firm for a period of sixty (60) days.

2.3

Using Department Information

Edward Prior

Community Development Office

27 Warren Street, 4th Floor

Somerville, NJ 08876

2.4

County Representative for this Solicitation

Please direct all questions in writing to:

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Voice: 908-231-7043

Fax: 908 575-3917

Email: PurchasingDiv@co.somerset.nj.us

Questions by prospective respondents concerning this RFP may be addressed to Melissa A. Kosensky, QPA,

CCPO, RPPO, Purchasing Agent for the County of Somerset in writing via fax at 908-575-3917 or by email:

PurchasingDiv@co.somerset.nj.us. Please note the aforementioned contact is authorized only to direct the

attention of prospective respondents to various portions of the requirements so that they may read and

interpret each portion for themselves. NO employee of the County of Somerset is authorized to give

interpretations of any portion of this RFP or to give information as to the requirements for the RFP in

addition to that already contained in the RFP unless as a formal addenda.

Interpretations of the RFP or additional information as to its requirements, when necessary, shall be

communicated to prospective respondents only by written addendum issued by the Purchasing Agent of

the County of Somerset.

Please identify the contract name, number and note Request for Information as the subject line when

submitting a request by fax or email.

2.5

Interpretations and Addenda

A. The respondent understands and agrees that its proposal is submitted on the basis of the

specifications prepared by the County. The respondent accepts the obligation to become familiar

with these specifications.

B. Respondents are expected to examine the specifications and related documents with care and

observe all their requirements. Ambiguities, errors or omissions noted by respondent should be

promptly reported in writing to the Purchasing Agent. In the event the respondent fails to notify

the County of such ambiguities, errors or omissions, the respondent shall be bound by the

proposal.

C. No oral interpretation of the meaning of the specifications will be made to any potential

respondent. Every request for an interpretation shall be in writing, addressed to the Purchasing

Agent, referencing the Contract Name and Contract Number in the subject line, at

PurchasingDiv@co.somerset.nj.us. In order to be given consideration, written requests for

interpretation and or clarification must be received at last three (3) business days prior to the date

fixed for the opening of the proposals.

D. All interpretations, clarifications and any supplemental instructions will be in the form of written

addenda to the specifications, and will be distributed to all prospective bidders. All addenda so

issued shall become part of the specification and RFP documents, and shall be acknowledged by the

respondent by completing the Acknowledgement of Receipt of Addenda form. The County’s

interpretations or corrections thereof shall be final.

Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide required

notice prior to official receipt of proposals to any person who has submitted a response or who has

received a RFP package. They will be sent via electronic transmissions to those known recipients of

the RFP specifications.

Discrepancies in RFPs

If the amount shown in words and its equivalent figures do not agree, the written words

shall be binding. Ditto marks are not considered writing or printing and shall not be used.

In the event that there is a discrepancy between the unit prices and the extended totals, the

unit price shall prevail. In the event there is an error of the summation of the extended

totals, the computation by the County of the extended totals shall govern.

2.6

Quantities of Estimate

Wherever the estimated quantities of work to be done are shown in any section of this RFP, including the

Proposal Cost Form, they are given for use in comparing proposals. The owner especially reserves the

right (except as herein otherwise specifically limited) to increase or diminish the quantities as may be

deemed reasonably necessary or desirable by the owner to complete the work detailed by the contract.

Such increase or diminution shall in no way violate this contract, nor shall any such increase or diminution

give cause for claims or liability for damages.

2.7

Cost Liability and Additional Costs

The owner assumes no responsibility and liability for costs incurred by the respondents prior to the

issuance of an agreement. The liability of the owner shall be limited to the terms and conditions of the

contract.

Respondents will assume responsibility for all costs not stated in their proposals. All unit rates either

stated in the proposal or used as a basis for its pricing are required to be all-inclusive. Additional charges,

unless incurred for additional work performed by request of the owner as noted in 2.6, are not to be billed

and will not be paid.

2.8

Statutory and Other Requirements

2.8.1

Compliance with Laws

Any contract entered into between the contractor and the owner must be in accordance with and subject

to compliance by both parties with the New Jersey Local Public Contracts Law. The contractor must agree

to comply with the non-discrimination provisions and all other laws and regulations applicable to the

performance of services there under. The respondent shall sign and acknowledge such forms and

certificates as may be required by this section.

2.8.2

Mandatory EEO/Affirmative Action Compliance - N.J.S.A 10:5-31 et seq. and

N.J.A.C 17:27 et seq.

No firm shall be issued a contract unless it complies with the EEO/Affirmative Action requirements of P. L.

1975, C. 127 as identified in the documents attached hereto. The form shall be properly executed.

2.8.3

New Jersey Anti-Discrimination – N.J.S.A. 10:2-1

There shall be no discrimination against any employee engaged in the work required to produce the goods

and services covered by any contract resulting from this bid, or against any applicant to such employment

because of race, religion, sex, national origin, creed, color, ancestry, age, marital status, affectional or

sexual orientation, familial status, liability for service in the Armed Forces of the United States, or

nationality. This provision shall include, but not be limited to the following: employment upgrading,

demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other

forms of compensation, and selection for training, including apprenticeship. The contractor shall insert a

similar provision in all subcontracts for services to be covered by any contract resulting from this RFP.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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PROGRAM YEAR 2024 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ACTIVITIES

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