PROGRAM YEAR 2024 HOME INVESTMENT PARTNERSHIP PROGRAM ACTIVITIES HOMELESSNESS TRUST FUND PROGRAM ACTIVITIES

Agency:	Somerset County
State:	New Jersey
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Posted:	Jan 9, 2024
Due:	Mar 21, 2024
Solicitation No:	CY-COM-0004-24
Publication URL:	To access bid details, please log in.

Category: RFPs
Contract Number: CY-COM-0004-24
Posting Date: 01/09/2024
Responses Due: 03/21/2024

RFP Document: RFP Document

You are subscribed to RFP Notices provided courtesy of Somerset County Board of Commissioners.

The following RFP opportunity has been posted:

PROGRAM YEAR 2024

HOME INVESTMENT PARTNERSHIP PROGRAM ACTIVITIES

HOMELESSNESS TRUST FUND PROGRAM ACTIVITIES

CONSISTING OF:

HOME PROGRAM PROJECT APPLICATION FORM

HOMELESSNESS TRUST FUND APPLICATION FORM

APPLICATION FOR CERTIFICATION AS A COMMUNITY HOUSING DEVELOPMENT ORGANIZATION

APPLICATION FOR RECERTIFICATION AS A COMMUNITY HOUSING DEVELOPMENT ORGANIZATION

CONTRACT #: CY-COM-0004-24

View most recent and previous RFP opportunities

All Addenda will be issued on the website. Therefore, all interested respondents should check the website from now throughout the procurement opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

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County of Somerset New Jersey

PO Box 3000

COUNTY ADMINISTRATION BUILDING

SOMERVILLE, NJ 08876-1262

PURCHASING DIVISION

MELISSA A. KOSENSKY, QPA, CPPO, RPPO

Purchasing Agent

PHONE: 908-231-7043

FAX: 908-575-3917

NOTICE OF RFP

The County of Somerset is soliciting proposals through the competitive contracting process in accordance

with N.J.S.A. 40A:11-4.1, et seq.

Sealed RFP responses will be received by the Purchasing Agent on March 21, 2024 at 12:00 P.M. in the

Purchasing Division, County Administration Building, 20 Grove Street, Somerville, New Jersey 08876 at

which time and place responses will be opened and read for:

PROGRAM YEAR 2024

HOME INVESTMENT PARTNERSHIP PROGRAM ACTIVITIES

HOMELESSNESS TRUST FUND PROGRAM ACTIVITIES

CONSISTING OF:

• HOME PROGRAM PROJECT APPLICATION FORM

• HOMELESSNESS TRUST FUND APPLICATION FORM

• APPLICATION FOR CERTIFICATION AS A COMMUNITY HOUSING DEVELOPMENT ORGANIZATION

• APPLICATION FOR RECERTIFICATION AS A COMMUNITY HOUSING DEVELOPMENT ORGANIZATION

CONTRACT #: CY-COM-0004-24

A virtual pre-proposal meeting will be held on February 14, 2024 at 12:00 PM. Access

information is below, and the link will also be posted on the Community Development page of

the Somerset County Website, www.co.somerset.nj.us.

Topic: CDBG & HOME Pre-proposal Meetings

Join Zoom Meeting

https://zoom.us/j/99512690034?pwd=L2xheStuL2NWTHRybnNWUUtHRGJVUT09

Meeting ID: 995 1269 0034

Passcode: 575400

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Meeting ID: 995 1269 0034

Passcode: 575400

Find your local number: https://zoom.us/u/ac56ix0gLM

We value the integrity of the procurement process, and in full transparency, the RFP opening will be

conducted via Live-Stream from the County Commissioners Meeting room. You can access the Live-

Stream from the County’s homepage at the prevailing date and time stated in this Notice of RFP. During

the RFP opening process, the respondents will be announced as well as RFP amounts.

RFP responses must be made on the standard proposal forms, be enclosed in a sealed package bearing

the name and address of the respondent and the “RFP TITLE NAME & CONTRACT #” on the outside,

addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.

Specifications and instructions may be obtained at the Purchasing Office or on the County Website,

www.co.somerset.nj.us. .

Any RFP Addenda will be issued on the website, and processed in accordance with N.J.S.A. 40A:11-

23(c)(1). All interested respondents should check the website from now through RFP opening. It is the

sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

Respondents are required to comply with the requirements of N.J.S.A 10:5-31 et seq. and N.J.A.C 17:27

et seq.

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Legal Publication Date: January 9, 2024

Introduction

The County of Somerset Community Development Office (hereafter referred to as owner) is

seeking proposals from eligible municipalities, for-profit, and non-profit entities to apply for

Program Year 2024 HOME Program and Homelessness Trust Fund (HTF) Activities funding in

accordance with the guidelines as outlined in Section 3.0 Scope of Work. Non-profit entities

that wish to receive funding from the Community Housing Development Organization set-

aside must submit the appropriate Certification or Re-Certification along with the application.

Please note that for-profit entities are ineligible to apply for HTF funding.

2. Administrative Conditions and Requirements

The following items express the conditions and requirements of this RFP. Together with the

other RFP sections, they apply to the RFP process, the subsequent contract, and project

production. Any proposed change, modification, or exception to these conditions and

requirements may be the basis for the owner to determine the proposal as non-responsive to

the RFP and will be a factor in the determination of an award of a contract. The contents of

the proposal of the successful respondent, as accepted by the owner, will become part of any

contract awarded as a result of this RFP.

2.1

Schedule

The dates established for respondent proposals, proposal review, contractor selection and

project initiation are:

1. Release of RFP

January 9, 2024

2. Pre-proposal Meeting

February 14, 2024

3. Questions and Clarifications Due

February 21, 2024

4. Final Interpretations and Addenda Issued

February 28, 2024

5. Proposal Due Date

March 20, 2024 at 12:00 PM

6. Mandatory Presentation

April 2024

7. Evaluation Completed

April 2024

8. Governing Body Action

June 2024

9. Contract Execution and Project Initiation

September 2024

2.2

Proposal Submission Information

Submission Date and Time:

March 20, 2024 at 12:00 P.M.

One (1) Original signed in ink & ten (10) copies and One (1) copy on CD or USB Flash Drive

.pdf format of the RFP response. The owner is storing all responses electronically; therefore

submit all pages of the RFP response on a CD or USB Flash Drive in addition to the printed

ten (10) copies.

Do not use staples or elaborate binding. Submit only single-sided documentation. Do

not rearrange application pages. Do not remove page numbers. Do not include any

documentation that is not requested.

Submission Office:

Office of the Purchasing Agent

Administration Building – 3rd Floor

20 Grove Street

Somerville, NJ 08876

Clearly mark the submittal package with the title of this RFP and the name of the responding

firm, addressed to the Purchasing Agent. The original proposal shall be signed in ink and

marked to distinguish it from the ten (10) copies. Faxed or emailed proposals will NOT

be accepted.

The County disclaims any responsibility for proposals received late by regular or express mail.

If the proposal is sent by express mail service, the designation must appear on the outside of

the express mail envelope. Proposals received after the designated time and date will be

returned unopened (no exceptions).

Only those RFP responses received prior to or on the submission date and time will be

considered. Responses delivered before the submission date and time specified above may be

withdrawn upon written application of the respondent who shall be required to produce

evidence showing that the individual is or represents the principal or principals involved in the

proposal. After the submission date and time specified above, responses must remain firm for

a period of sixty (60) days.

2.3

Using Department Information

Edward Prior

Community Development Office

27 Warren Street, 4th Floor

Somerville, NJ 08876

2.4

County Representative for this Solicitation

Please direct all questions in writing to:

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Voice: 908-231-7043

Fax: 908 575-3917

Email: PurchasingDiv@co.somerset.nj.us

Questions by prospective respondents concerning this RFP may be addressed to Melissa A.

Kosensky, QPA, CCPO, RPPO, Purchasing Agent for the County of Somerset in writing via fax

at 908-575-3917 or by email: PurchasingDiv@co.somerset.nj.us. Please note the

aforementioned contact is authorized only to direct the attention of prospective respondents

to various portions of the requirements so that they may read and interpret each portion for

themselves. NO employee of the County of Somerset is authorized to give interpretations of

any portion of this RFP or to give information as to the requirements for the RFP in addition to

that already contained in the RFP unless as a formal addenda.

Interpretations of the RFP or additional information as to its requirements, when necessary,

shall be communicated to prospective respondents only by written addendum issued by the

Purchasing Agent of the County of Somerset.

Please identify the contract name, number and note Request for Information as the subject

line when submitting a request by fax or email.

2.5

Interpretations and Addenda

A. The respondent understands and agrees that its proposal is submitted on the basis of

the specifications prepared by the County. The respondent accepts the obligation to

become familiar with these specifications.

B. Respondents are expected to examine the specifications and related documents with

care and observe all their requirements. Ambiguities, errors or omissions noted by

respondent should be promptly reported in writing to the Purchasing Agent. In the

event the respondent fails to notify the County of such ambiguities, errors or

omissions, the respondent shall be bound by the proposal.

C. No oral interpretation of the meaning of the specifications will be made to any potential

respondent. Every request for an interpretation shall be in writing, addressed to the

Purchasing Agent, referencing the Contract Name and Contract Number in the subject

line, at PurchasingDiv@co.somerset.nj.us. In order to be given consideration, written

requests for interpretation and or clarification must be received at least three (3)

business days prior to the date fixed for the opening of the proposals.

D. All interpretations, clarifications and any supplemental instructions will be in the form

of written addenda to the specifications, and will be distributed to all prospective

bidders. All addenda so issued shall become part of the specification and RFP

documents, and shall be acknowledged by the respondent by completing the

Acknowledgement of Receipt of Addenda form. The County’s interpretations or

corrections thereof shall be final.

Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide

required notice prior to official receipt of proposals to any person who has submitted a

response or who has received a RFP package. They will be sent via electronic

transmissions to those known recipients of the RFP specifications.

Discrepancies in RFP’s

If the amount shown in words and its equivalent figures do not agree, the

written words shall be binding. Ditto marks are not considered writing or

printing and shall not be used.

In the event that there is a discrepancy between the unit prices and the

extended totals, the unit price shall prevail. In the event there is an error of the

summation of the extended totals, the computation by the County of the

extended totals shall govern.

2.6

Quantities of Estimate

Wherever the estimated quantities of work to be done are shown in any section of this RFP,

including the Proposal Cost Form, they are given for use in comparing proposals. The owner

especially reserves the right (except as herein otherwise specifically limited) to increase or

diminish the quantities as may be deemed reasonably necessary or desirable by the owner to

complete the work detailed by the contract. Such increase or diminution shall in no way

violate this contract, nor shall any such increase or diminution give cause for claims or liability

for damages.

2.7

Cost Liability and Additional Costs

The owner assumes no responsibility and liability for costs incurred by the respondents prior

to the issuance of an agreement. The liability of the owner shall be limited to the terms and

conditions of the contract.

Respondents will assume responsibility for all costs not stated in their proposals. All unit rates

either stated in the proposal or used as a basis for its pricing are required to be all-inclusive.

Additional charges, unless incurred for additional work performed by request of the owner as

noted in 2.6, are not to be billed and will not be paid.

2.8

Statutory and Other Requirements

2.8.1

Compliance with Laws

Any contract entered into between the contractor and the owner must be in accordance with

and subject to compliance by both parties with the New Jersey Local Public Contracts Law.

The contractor must agree to comply with the non-discrimination provisions and all other laws

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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PROGRAM YEAR 2024 HOME INVESTMENT PARTNERSHIP PROGRAM ACTIVITIES HOMELESSNESS TRUST FUND PROGRAM ACTIVITIES

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See also