RFP# 24001 On-Call General Engineering Services for Roadway, Trail, Bridge,...

Agency:	City of Santa Fe
State:	New Mexico
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services Y - Construction of Structures and Facilities
Posted:	Feb 8, 2024
Due:	Mar 7, 2024
Publication URL:	To access bid details, please log in.

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The City of Santa Fe, Purchasing Division

AND

Public Works Department

REQUEST FOR PROPOSALS (RFP)

On-Call General Engineering Services for Roadway, Trail,

Bridge, Drainage, Facility, Utility and Traffic Design

RFP#

24001

RFP Release Date: February 8, 2024

Due Date: March 7, 2024

CoSF

Version 10.1 02/1/2024

I. INTRODUCTION ................................................................................................................................... 5

A. PURPOSE OF THIS REQUEST FOR PROPOSALS ............................................................................................5

B. BACKGROUND INFORMATION....................................................................................................................5

C. SCOPE OF PROCUREMENT ..........................................................................................................................5

D. PROCUREMENT MANAGER.........................................................................................................................5

E. PROPOSAL SUBMISSION .............................................................................................................................6

F. DEFINITION OF TERMINOLOGY...................................................................................................................6

G. PROCUREMENT LIBRARY ..........................................................................................................................10

II. CONDITIONS GOVERNING THE PROCUREMENT.................................................................. 11

A. SEQUENCE OF EVENTS...................................................................................................................................11

B. EXPLANATION OF EVENTS .............................................................................................................................11

1. Issue RFP ...................................................................................................................................................11

2. Pre-Proposal Conference ..........................................................................................................................12

3. Deadline to Submit Written Questions .....................................................................................................12

4. Response to Written Questions ................................................................................................................12

5. Submission of Proposal.............................................................................................................................12

6. Proposal Evaluation..................................................................................................................................13

7. Selection of Finalists .................................................................................................................................13

8. Best and Final Offers.................................................................................................................................13

9. Oral Presentations ....................................................................................................................................13

10. Finalize Contractual Agreements..............................................................................................................14

11. Contract Awards .......................................................................................................................................14

12. Protest Deadline .......................................................................................................................................14

C. GENERAL REQUIREMENTS.............................................................................................................................14

1. Acceptance of Conditions Governing the Procurement ............................................................................14

2. Overhead Rate Compliance and Contractual Eligibility for Engineering & Design Consultants ...............15

3. Incurring Cost............................................................................................................................................15

4. Prime Contractor Responsibility ...............................................................................................................15

5. Subcontractors/Consent ...........................................................................................................................16

6. Amended Proposals ..................................................................................................................................16

7. Offeror’s Rights to Withdraw Proposal.....................................................................................................16

8. Proposal Offer Firm...................................................................................................................................16

9. Disclosure of Proposal Contents ...............................................................................................................16

10. No Obligation............................................................................................................................................17

11. Termination ..............................................................................................................................................17

12. Sufficient Appropriation............................................................................................................................17

13. Legal Review .............................................................................................................................................17

14. Governing Law..........................................................................................................................................17

15. Basis for Proposal .....................................................................................................................................17

16. Contract Terms and Conditions ................................................................................................................17

17. Offeror’s Terms and Conditions ................................................................................................................18

18. Contract Deviations ..................................................................................................................................18

19. Offeror Qualifications ...............................................................................................................................18

20. Right to Waive Minor Irregularities ..........................................................................................................18

21. Change in Contractor Representatives .....................................................................................................19

22. Notice of Penalties....................................................................................................................................19

23. Department Rights ...................................................................................................................................19

24. Right to Publish.........................................................................................................................................19

25. Ownership of Proposals ............................................................................................................................19

26. Confidentiality ..........................................................................................................................................19

27. Electronic Mail Address Required .............................................................................................................19

28. Use of Electronic Versions of This RFP ......................................................................................................19

29. Campaign Contribution Disclosure Form ..................................................................................................20

30. Letter of Transmittal.................................................................................................................................20

31. Disclosure Regarding Responsibility .........................................................................................................20

32. Local Preferences......................................................................................................................................21

33. Equal Employment Opportunity ...............................................................................................................22

34. Living Wage ..............................................................................................................................................24

III. RESPONSE FORMAT AND ORGANIZATION ........................................................................... 25

A. NUMBER OF RESPONSES ...............................................................................................................................25

B. NUMBER OF COPIES ......................................................................................................................................25

ELECTRONIC SUBMISSION ONLY Responses.......................................................................................................25

C. PROPOSAL FORMAT ......................................................................................................................................26

1. Proposal Content and Organization .........................................................................................................26

IV. SPECIFICATIONS ............................................................................................................................ 27

A. DETAILED SCOPE OF WORK ...........................................................................................................................27

B. TECHNICAL SPECIFICATIONS..........................................................................................................................35

1. General Information .................................................................................................................................35

2. Organizational References........................................................................................................................36

3. Mandatory Specification...........................................................................................................................36

a. Specialized Design and Technical Competence.........................................................................................36

b. Capacity and Capability of the Offeror to Perform the Scope of Work.....................................................36

c. Past Record of Performance .....................................................................................................................37

d. Proximity to or Familiarity with the City of Santa Fe ................................................................................37

e. New Mexico Produced Work ....................................................................................................................37

f. Volume of Work Currently Being Performed ............................................................................................37

C. BUSINESS SPECIFICATIONS ............................................................................................................................38

1. Letter of Transmittal Form........................................................................................................................38

2. Campaign Contribution Disclosure Form ..................................................................................................38

3. Non-Collusion Affidavit Form....................................................................................................................38

4. Conflict of Interest Statement for Consulting Firms..................................................................................38

5. Confidentiality and Non-Disclosure Agreement Form ..............................................................................38

6. Sub-Consultants Offeror’s List ..................................................................................................................38

V. EVALUATION..................................................................................................................................... 39

A. EVALUATION POINT SUMMARY ....................................................................................................................39

B. EVALUATION FACTORS ..................................................................................................................................39

1. B.1. General Information (See Table 1).....................................................................................................39

2. B.2. Organizational References (See Table 1) ...........................................................................................39

3. B.3. Mandatory Specifications..................................................................................................................40

B.3.a. Specialized Design and Technical Competence (See Table 1) ..................................................................40

B.3.b. Capacity and Capability of the Offeror to Perform the Work (See Table 1) .............................................40

B.3.c. Past Record of Performance (See Table 1) ...............................................................................................40

B.3.d. Proximity to or Familiarity with the City of Santa Fe (See Table 1)..........................................................40

B.3.e. New Mexico Produced Work (See Table 1)...............................................................................................40

B.3.f. Volume of Work Currently Being Performed (See Table 1) .......................................................................41

4. C. Business Specifications .........................................................................................................................41

C.1. Letter of Transmittal (See Table 1)..............................................................................................................41

C.2. Campaign Contribution Disclosure Form (See Table 1) ...............................................................................41

C.3. Non-Collusion Affidavit Form (See Table 1).................................................................................................41

C.4. Conflict of Interest Statement for Consulting Firms (See Table 1)...............................................................41

C.5. Confidentiality and Non-Disclosure Agreement (See Table 1).....................................................................42

iii

C.6. Sub-Consultants Offerors List (See Table 1) ................................................................................................42

C. EVALUATION PROCESS ..................................................................................................................................42

APPENDIX A ............................................................................................................................................ 43

LETTER OF TRANSMITTAL FORM .................................................................................................. 43

APPENDIX B ............................................................................................................................................ 44

CAMPAIGN CONTRIBUTION DISCLOSURE FORM ..................................................................... 44

APPENDIX C ............................................................................................................................................ 47

NON-COLLUSION AFFIDAVIT ........................................................................................................... 47

APPENDIX D ............................................................................................................................................ 48

CONFLICT OF INTEREST STATEMENT FOR CONSULTING FIRMS....................................... 48

APPENDIX E ............................................................................................................................................ 50

CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT ............................................... 50

APPENDIX F ............................................................................................................................................ 51

SUB-CONSULTANTS OFFEROR’S LIST ........................................................................................... 51

APPENDIX G............................................................................................................................................ 52

PROJECT/CONTRACT LISTING FORM........................................................................................ 52

APPENDIX H............................................................................................................................................ 53

ORGANIZATIONAL REFERENCE QUESTIONNAIRE .................................................................. 53

APPENDIX I ............................................................................................................................................. 57

DRAFT CONTRACT ............................................................................................................................... 57

APPENDIX J ............................................................................................................................................. 75

EARLY NEIGHBORHOOD NOTIFICATION .................................................................................... 75

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

The purpose of the Request for Proposals (RFP) is to solicit sealed proposals to establish a contract

through competitive negotiations for the procurement of professional engineering services for the City of

Santa Fe (“City”). This work will be performed citywide on an on-call basis.

B. BACKGROUND INFORMATION

In the past three (3) years, the City has obtained state and federal funds for the design and construction of

several capital improvement projects prioritized in Santa Fe’s planning documents, including the

Infrastructure Capital Improvements Plan (ICIP), the Santa Fe Metropolitan Transportation Plan

(SFMTP), and the Impact Fees Capital Improvements Plan (IFCIP). With the implementation of the

Infrastructure Investment and Jobs Act (IIJA), or more commonly known as the Bipartisan Infrastructure

Bill, the City is expecting more state and federal funds for the next seven (7) years. However, City Staff is

quite limited, and the on-call contract will help the City reduce this shortcoming.

C. SCOPE OF PROCUREMENT

The Engineer firm shall provide General Engineering Services for roadway, trail, drainage, bridge,

facility, utility and traffic design. Once a need is identified, the City will issue a written project assignment

to the Engineer that will detail required services. Upon receiving the City's request for services, the

Engineer shall provide the City with an estimate of man-hours required to do the work and each project

will be negotiated on a project-by-project basis. The Engineer may also be required to do some of the

work in phases.

The City intends on establishing a contract with a four (4) year term. In no case will the contract,

including any and all renewals thereof, exceed a total of four (4) years in duration from the date of

execution on the initial contract.

The resulting contract may be a multiple award.

This procurement will result in a contractual agreement between two parties; the procurement may ONLY

be used by those two parties exclusively.

D. PROCUREMENT MANAGER

Public Works has assigned a Procurement Manager who is responsible for the conduct of this procurement

whose name, address, telephone number, and email address are listed below:

Name:

Romella Glorioso-Moss, PhD, CPM, Procurement Manager

Telephone: (505) 955-6623

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RFP# 24001 On-Call General Engineering Services for Roadway, Trail, Bridge, Drainage, Facility, Utility and Traffic Design

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