LEASE/MANAGEMENT 1118 INDIANA AVE

Agency:	Otero County
State:	New Mexico
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment X - Lease or Rental of Facilities
Posted:	Jan 8, 2024
Due:	Feb 6, 2024
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL (RFP)

FOR

RFP # 24-010

NIGP CODE #95815, 95816

Bid Deadline: Tuesday, February 6, 2024 @ 2:00 PM

Procurement Manager: Wendy Robinson

THE COUNTY OF OTERO IS REQUESTING COMPETITIVE SEALED BIDS FOR THE FOLLOWIN

GOODS OR SERVICES:

TITLE:

MANAGEMENT/LEASE CONTRACT FOR 1118 INDIANA AVE

RFP NO:

24-010

OPEN:

FEBRUARY 6, 2024 @ 2:00 PM

FOR ADDITIONAL INFORMATION CONTACT:

WENDY ROBINSON, PROCUREMENT MANAGER

PHONE: (575) 434-0710 EMAIL wrobinson@co.otero.nm.us

THE OFFICE OF THE PURCHASING AGENT COUNTY OF OTERO, WILL RECEIVE COMPETITIVE

SEALED BIDS FOR THE GOODS OR SERVICES DESCRIBED IN THIS BID AT:

VIA MAIL

OTERO COUNTY PURCHASING

1101 NEW YORK AVE. ROOM 118

ALAMOGORDO, NN 88310

HAND CARRIED

PURCHASING OFFICE

1101 NEW YORK AVE, ROOM 118

ALAMOGORDO, NM 88310

ANY AND ALL PROPOSALS NOT RECEIVED BY THE PROPOSAL SUBMISSION DATE WILL BE

REJECTED AND RETURNED UNOPENED

NOTE:

USE OF THE MAIL SERVICE IS AT YOUR OWN RISK FOR PROPER DELIVEY

ENVELOPE PREPARATION: THE ENVELOPE/PACKAGE CONTAINING

THREE (3) PROPOSAL COPIES, ONE (1) ORIGINAL AND ONE ELECTRONIC

COPY, MUST BE SEALED. THE FOLLOWING IDENTIFYING INFORMATION

LEGIBLY WRITTEN OR TYPED ON THE OUTSIDE.

1). NAME OF BIDDER

2). PROPOSAL NUMBER ASSIGNED BY THE COUNTY TO THE REQUEST

FOR PROPOSALS

3). OPENING DATE AS IDENTIFIED ON THE PROPOSAL OR SUBSEQUENT

ADDENDA

NO OTHER METHODS OF BID DELIVERY: NEITHER TELEPHONE,

EMAIL, OR FACSIMILE BID SHALL BE ACCEPTED

INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

The County of Otero is issuing a Request for Proposals for the management and lease of our Historical Museum,

Alamogordo New Mexico. The successful Proposer will have experience in running similar facilities.

We are requesting that you prepare a brief response based on the Request for Proposal and accompanying

information. The proposal should address your interest to satisfy the County’s objectives established for this effort.

The proposal should also clearly demonstrate your capability to achieve the scope of work. It is, therefore, important

that you list all key individuals that you would assign to the project and define an approach that would be used to

implement this service. Careful review of the RFP is highly recommended to ensure a responsive submittal. This

RFP was prepared in accordance with current State Procurement Statutes.

B. BACKGROUND

The County of Otero is soliciting qualification-based proposals from Nonprofit Organization/Corporations to

enter into a lease-management agreement to manage an Historical Museum that will be located at 1004 White

Sands Blvd, Alamogordo, NM., The Museum consists of a 15,072 square foot L shaped structure made of adobe

block with a plaster finish.

C. SCOPE OF PROCUREMNT

The Lessee will delegate supervisory and management authority over the building. Proposers must

demonstrate that they have the professional knowledge, experience and technical expertise required to

provide this service. Proposers must demonstrate success in fund raising activities. Proposers must

demonstrate the ability and experience to provide supervision for support staff, organize administrative

duties associated with live performance and music. Proposers shall hire, compensate, supervise, and

terminate paid staff and members of its work force, to include all volunteers. The Proposers must

demonstrate the ability and experience necessary to locate, motivate and create a volunteer team

Proposers shall direct and control the manner in which work is performed including conditions under

which individuals will be assigned duties, how individuals will report, and the hours of individuals will

perform. Proposers shall provide, store, and utilize at their own expense, all consumable items related to

the work. . Proposers must work in close coordination with the County Manager her designee including

submitting a quarterly report (contents of the report will be discussed and agreed up after award of the

RFP). This will be a one (1) year contract with the option to renew for an additional three (3) years not to exceed

a total of four (4) years.

Awarded bidder will be responsible for all Public Utilities (electricity, gas, propane, heat, garbage/waste

disposal, water). Communications (telephone, facsimile, postage, modem line);

Professional services (accounting and janitorial); Director’s salary Payroll taxes for Director’s position.

1. Otero County has assigned a Procurement Manager who is responsible for the conduct of this

procurement whose name, address, telephone number and e-mail address are listed below:

Name:

Address:

Telephone:

Fax:

Email:

Wendy Robinson, Procurement Manager

1101 New York Ave. Room 118, Alamogordo, N.M. 88310

(575) 434-0710

(575) 443-2904

wrobinson@co.otero.nm.us

2. Any inquiries or requests regarding this procurement should be submitted, in writing, to the Procurement

Manager. Offerors may contact ONLY the Procurement Manager regarding this procurement. Other state

employees or Evaluation Committee members do not have the authority to respond on behalf of the SPD.

Protests of the solicitation or award must be delivered by mail to the Protest Manager. As A Protest

Manager has been named in this Request for Proposals, pursuant to NMSA 1978, § 13-1-172, ONLY protests

delivered directly to the Protest Manager in writing and in a timely fashion will be considered to have been

submitted properly and in accordance with statute, rule and this Request for Proposals. Emailed protests will

not be considered as properly submitted nor will protests delivered to the Procurement Manager be considered

properly submitted.

D. DEFINITION OF TERMINOLOGY

This section contains definitions of terms used throughout this procurement document, including appropriate

abbreviations:

“Agency” means the State Purchasing Division of the General Services Department or that State Agency sponsoring

the Procurement action.

“Authorized Purchaser” means an individual authorized by a Participating Entity to place orders against this

contract.

“Award” means the final execution of the contract document.

“Business Hours” means 8:00 AM thru 5:00 PM Mountain Standard or Mountain Daylight Time, whichever is in

effect on the date given.

“Close of Business” means 5:00 PM Mountain Standard or Daylight Time, whichever is in use at that time.

“Confidential” means confidential financial information concerning offeror’s organization and data that qualifies as a

trade secret in accordance with the Uniform Trade Secrets Act NMSA 1978 57-3-A-1 to 57-3A-7. See NMAC

1.4.1.45. As one example, no information that could be obtained from a source outside this request for proposals can

be considered confidential information.

“Contract" means any agreement for the procurement of items of tangible personal property, services or construction.

“Contractor" means any business having a contract with a state agency or local public body

“Determination" means the written documentation of a decision of a procurement officer including findings of fact

required to support a decision. A determination becomes part of the procurement file to which it pertains.

“Desirable" the terms "may", "can", "should", "preferably", or "prefers" identify a desirable or discretionary item or

factor.

“Electronic Version/Copy” means a digital form consisting of text, images or both readable on computers or other

electronic devices that includes all content that the Original and Hard Copy proposals contain. The digital form may

be submitted using a compact disc (cd) or USB flash drive. The electronic version/copy can NOT be emailed.

“Evaluation Committee" means a body appointed to perform the evaluation of Offerors’ proposals.

“Evaluation Committee Report" means a report prepared by the Procurement Manager and the Evaluation

Committee for contract award. It will contain written determinations resulting from the procurement.

“Finalist” means an Offeror who meets all the mandatory specifications of this Request for Proposals and whose

score on evaluation factors is sufficiently high to merit further consideration by the Evaluation Committee.

“Hourly Rate” means the proposed fully loaded maximum hourly rates that include travel, per diem, fringe benefits

and any overhead costs for contractor personnel, as well as subcontractor personnel if appropriate.

“IT” means Information Technology.

“Mandatory" – the terms "must", "shall", "will", "is required", or "are required", identify a mandatory item or factor.

Failure to meet a mandatory item or factor will result in the rejection of the Offeror’s proposal.

“Minor Technical Irregularities” means anything in the proposal that does not affect the price quality and quantity

or any other mandatory requirement.

“Multiple Source Award" means an award of an indefinite quantity contract for one or more similar services, items

of tangible personal property or construction to more than one Offeror.

“Offeror" is any person, corporation, or partnership who chooses to submit a proposal.

“Price Agreement" means a definite quantity contract or indefinite quantity contract which requires the contractor to

furnish items of tangible personal property, services or construction to a state agency or a local public body which

issues a purchase order, if the purchase order is within the quantity limitations of the contract, if any.

“Procurement Manager” means any person or designee authorized by a state agency or local public body to enter

into or administer contracts and make written determinations with respect thereto.

“Procuring Agency" means all State of New Mexico agencies, commissions, institutions, political subdivisions and

local public bodies allowed by law to entertain procurements.

“Project” means a temporary process undertaken to solve a well-defined goal or objective with clearly defined start

and end times, a set of clearly defined tasks, and a budget. The project terminates once the project scope is achieved

and project acceptance is given by the project executive sponsor.

“Redacted” means a version/copy of the proposal with the information considered confidential as defined by NMAC

1.4.1.45 and defined herein and outlined in Section II.C.8 of this RFP blacked out BUT NOT omitted or removed.

“Request for Proposals (RFP)" means all documents, including those attached or incorporated by reference, used for

soliciting proposals.

“Responsible Offeror" means an Offeror who submits a responsive proposal and who has furnished, when required,

information and data to prove that his financial resources, production or service facilities, personnel, service

reputation and experience are adequate to make satisfactory delivery of the services, or items of tangible personal

property described in the proposal.

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“Responsive Offer" or means an offer which conforms in all material respects to the requirements set forth in the

request for proposals. Material respects of a request for proposals include, but are not limited to price, quality,

quantity or delivery requirements.

“Sealed” means, in terms of a non-electronic submission, that the proposal is enclosed in a package which is

completely fastened in such a way that nothing can be added or removed. Open packages submitted will not be

accepted except for packages that may have been damaged by the delivery service itself. The State reserves the right,

however, to accept or reject packages where there may have been damage done by the delivery service itself. Whether

a package has been damaged by the delivery service or left unfastened and should or should not be accepted is a

determination to be made by the Procurement Manager. By submitting a proposal, the Offeror agrees to and concurs

with this process and accepts the determination of the Procurement Manager in such cases.

“Staff" means any individual who is a full-time, part-time, or an independently contracted employee with the

Offerors’ company.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	24-010
Bid Title:	LEASE/MANAGEMENT 1118 INDIANA AVE
Category:	Bids/RFP's
Status:	Open

LEASE/MANAGEMENT 1118 INDIANA AVE

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