ROAD MATERIALS

Agency:	Otero County
State:	New Mexico
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Posted:	Feb 12, 2024
Due:	Mar 12, 2024
Publication URL:	To access bid details, please log in.

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INVIATION TO BID (ITB)

ROAD MATERIALS CONTRACT

FOR THE OC ROAD SHOP

BID # 24-015

NIGP CODE# 96826,75035,75077

BID DEADLINE: TUESDAY, MARCH 12, 2024

@ 2:00 P.M.

PROCUREMENT AGENT: WENDY ROBINSON

THE COUNTY OF OTERO IS REQUESTING COMPETITIVE SEALED BIDS FOR

THE FOLLOWING GOODS OR SERVICES:

PROVIDE ROAD MATERIALS

BID NO.: 24-015

OPEN: TUESDAY, MARCH 12, 2024 @ 2:00 PM

FOR ADDITIONAL INFORMATION CONTACT:

WENDY ROBINSON, PURCHASING AGENT

PHONE: (575) 434-0710 EMAIL: wrobinson@co.otero.nm.us

THE OFFICE OF THE PURCHASING AGENT, COUNTY OF OTERO WILL

RECEIVE COMPETITIVE SEALED BIDS FOR THE GOODS OR SERVICES

DESCRIBED IN THIS BID AT:

VIA MAIL

OTERO COUNTY PURCHASING

AGENT

1101 NEW YORK AVE, ROOM 118.

ALAMOGORDO, NM 88310

HAND CARRIED

OFFICE OF THE PURCHASING

AGENT

1101 NEW YORK AVE., ROOM 118

ALAMOGORDO, NM 88310

ANY BIDS RECEIVED AFTER BID OPENING DATE/TIME WILL BE

RETURNED UNOPENED.

NOTE: USE OF THE MAIL SERVICE IS AT YOUR OWN RISK FOR

PROPER DELIVERY.

PART I - INSTRUCTIONS

BID INSTRUCTIONS AND PROCUREMENT INFORMATION

DUE DATE - Bids will be received at the office of the Otero County Purchasing

Department, 1101 New York Ave, Room 118, prior to 03/12/2024 at 2:00 P.M. (Local time)

at which time the sealed bids will be opened and recorded as received.

The sealed envelope containing the completed Invitation to Bid and literature must be

marked with the IFB Title and IFB Number and delivered to:

Otero County Purchasing Department

1101 New York Ave, Room 118

Alamogordo, NM 88310

Any and all bids not received by the Submission Date shall be rejected and returned

unopened

SEQUENCE OF EVENTS

The Procurement Manager will make every effort to adhere to the following schedule:

ACTION

1. ISSUE OF BID

2. SUBMISSION OF BID

RESPONSIBILITY

Procurement Manager (PM)

Potential Offerors (PO)

DATE

02/11/2024

03/12/2024 @ 2:00 PM

4. COUNTY COMMISSION APPROVAL PM

04/11/2024

*Contract award is subject to approval of the Board of County Commissioners.

APPROPRIATIONS - The terms of the Agreement are contingent upon sufficient

appropriations and allocations being made by the County or other funding agency. If the

County or other funding agency does not make sufficient appropriations and

authorization, the agreement shall, notwithstanding any other provisions of the

agreement, terminate immediately upon Contractor’s receipt of written notice of

termination from the County. Otero County’s decision as to whether sufficient

appropriations are available shall be accepted by the Contractor and shall be final

3. BRIBES, GRATUITIES AND KICK-BACKS - Pursuant to 13-1-191 NMSA 1978,

reference is hereby made to the criminal laws of New Mexico (including 30-14-1, 30-24-

2, and 30-41-1 through 30-41-3 NMSA 1978), which prohibit bribes, kickbacks, and

gratuities, violation of which constitutes a felony. Further, the Procurement Code (13-1-28

through 13-1-199 NMSA 1978) imposes civil and criminal penalties for its violation.

4. CLARIFICATIONS - Any inquiries or requests regarding clarification of this

procurement document shall be submitted to the Procurement Officer in writing.

Purchasing Agent Contact information is Wendy Robinson, Alamogordo, NM 88310,

575-434-0710 or wrobinson@co.otero.nm.us. Offerors may contact ONLY the

Purchasing Agent regarding the terminology stated in the procurements document. Other

County employees do not have the authority to respond on behalf of the County.

4.1 Offerors shall promptly notify the County Procurement Officer of any ambiguity,

inconsistency, or error which they may discover upon examination of the ITB. Any

response made by the County will be provided in writing to all contractors by addendum,

no verbal responses shall be authoritative.

4.2 No Addendum will be issued later than three (3) days prior to the date for receipt of

Bids, except an Addendum withdrawing the Invitation to Bids or one which includes

postponement of the date for receipt of bids.

5. COLLUSION - No contractor shall be interested in more than one bid. Collusion

among contractors or the submission of more than one bid under different names by any

firm or individual shall be cause for rejection of all bids without consideration. The

enclosed Non-Collusion Affidavit must be executed along with the Bids.

6. COMPETITION - In signing a contract with Otero County the Contractor certifies

that the Contactor has not, either directly or indirectly, entered into action in restraint of

full competition in connection with the proposal submitted to the County.

7. CONTACTS - Offerors MAY NOT contact other Otero County Departments, the

Otero County Manager or her staff, members of the Otero County Board of County

Commissioners or their staff, and any other Otero County Elected Official or their staff

regarding inquiries or requests regarding clarification to this ITB. All inquiries or request

regarding clarification of this procurement document shall be submitted to the

Procurement Officer in writing.

8. COST - All costs incurred by a Proposer in connection with responding to this ITB,

the evaluation and selection process undertaken in connection with this procurement, and

any negotiations with the County will be borne by the Proposer.

9. DEBARMENT & SUSPENSION - The Proposer (offeror) certifies that neither it nor

its principals is presently debarred, suspended, proposed for debarment, declared

ineligible, or voluntary excluded from participation in this transaction by any Federal

department or agency. It further agrees that by submitting this proposal that it will

include this clause without modification in all lower tier transactions, solicitations,

proposals, contracts, and subcontracts. Where the Proposer/offeror/contractor or any

lower tier participant is unable to certify to this statement, it shall attach an explanation to

this solicitation/proposal. The enclosed Certificate of Debarment and Suspension must be

executed along with the Proposal.

10. EXCEPTIONS - Any exceptions to the scope of work and/or specifications shall be

listed separately and specifications attached are the minimum requirements. The

specifications submitted herein are all that were available to the Purchaser at the time of

this mailing. Minor deviations to the specifications as listed, may be considered.

11. EQUAL OPPORTUNITY - The Contractor, subcontractors, and all sub-

subcontractors shall not discriminate against any employee or applicant for employment

because of race, religion, color, sex, or national origin. The Contractor shall take

affirmative action to ensure that applicants are employed and that employees are treated

during employment without regard to their race, religion, color, sex, or national origin.

Such action shall include, but not be limited to, the following: employment, upgrading, or

transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or

other forms of compensation; and selection for training including apprenticeship. The

Contractor agrees to post in conspicuous places, available to employees and applicants

for employment, notices setting forth the policies of nondiscrimination. The Contractor,

all subcontractors, and all sub-subcontractors shall, in all solicitation or advertisements

for employees placed by them or on their behalf, state that all qualified applicants will

receive consideration for employment without regard to race, religion, color, sex, or

national origin.

12. GROSS RECEIPTS TAX - New Mexico Statutes requires that the proposal amount

exclude the applicable state gross receipts tax or applicable local option tax but that the

contracting agency (owner) shall be required to pay the applicable tax including any

increase in the applicable tax becoming effective after the date the contract is entered

into. The applicable gross receipts tax or applicable local option tax shall be shown as a

separate amount on each billing or request for payment made under the contract.

13. INCOMPLETE RESPONSES - The County reserves the right to eliminate any

Proposer that submits incomplete or inadequate responses or is not responsive to the

requirements of this ITB.

14. INSURANCE REQUIREMENTS - The Contractor shall not commence work under

this contract until he has obtained all insurance required under this paragraph and such

insurance has been approved. The contractor shall not allow any subcontractor to

commence work on this subcontract until all similar insurance required of the

subcontractor has been obtained. Insurance specifications and monetary requirements will

be finalized at contract development.

STANDARD INSURANCE

Limits not less than

X Commercial and General Liability

$ 1,000,000/$3,000,000

Automobile Liability

$1,000,000/$1,000,000

X Worker’s Compensation as required by State Law As required by Law

X Other legally required of the employer or for the As required by Law

contractor’s occupation/profession.

SPECIALIZED INSURANCE

Professional Liability

$1,000.000

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	24-015
Bid Title:	ROAD MATERIALS
Category:	Bids/RFP's
Status:	Open

ROAD MATERIALS

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