FENCING WEED TRANSFER STATION

Agency:	Otero County
State:	New Mexico
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Jan 1, 2024
Due:	Jan 30, 2024
Publication URL:	To access bid details, please log in.

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INVIATION TO BID (ITB)

FOR

PROVIDE AND INSTALL CHAIN LINK FENCE

BID # 24-013

NIGP CODE # 98815

BID DEADLINE: TUESDAY, JANUARY 30, 2024

@ 10:00 AM

Procurement Agent: Wendy Robinson

INVITATION FOR BIDS

THE COUNTY OF OTERO IS REQUESTING COMPETITIVE SEALED BIDS FOR THE

FOLLOWING GOODS OR SERVICES:

TITLE:

BID NO.:

OPEN:

PROVIDE/INSTALL NEW CHAIN LINK FENCE

24-013

TUESDAY, JANUARY 30, 2024 @ 10:00 AM (local time)

FOR ADDITIONAL INFORMATION CONTACT:

WENDY ROBINSON, PURCHASING AGENT

PHONE: (575) 434-0710

wrobinson@co.otero.nm.us

TRENT PARKER, PROJECT MANAGER

PHONE: (575) 437-7427

tparker@co.otero.nm.us

THE OFFICE OF THE PURCHASING AGENT, COUNTY OF OTERO WILL RECEIVE

COMPETITIVE SEALED BIDS FOR THE GOODS OR SERVICES DESCRIBED IN THIS

BID AT:

VIA MAIL

OTERO COUNTY PURCHASING

1101 NEW YORK AVE. ROOM 118

ALAMOGORDO, NM 88310

HAND CARRIED

OFFICE OF THE PURCHASING AGENT

1101 NEW YORK AVE., ROOM 118

ALAMOGORDO, NM 88310

ANY BIDS RECEIVED AFTER BID OPENING DATE/TIME WILL BE RETURNED

UNOPENED

THERE WILL BE A MANDATORY PRE-BID MEETING ON JANUARY 3, 2024

AT 10:00 AM AT THE WEED TRANSFER STATION, 32 AGUA CHIQUITA

ROAD, WEED NM.

PART I - INSTRUCTIONS

BID INSTRUCTIONS AND PROCUREMENT INFORMATION

1. DUE DATE - Bids will be received at the office of the Otero County Purchasing

Department, 1101 New York Ave, Room 118, prior to 01/30/2024 at 10:00 AM (Local

time) at which time the sealed bids will be opened and recorded as received.

The sealed envelope containing the completed Invitation to Bid and literature must be

marked with the ITB Title and ITB Number and delivered to:

Otero County Purchasing Department

1101 New York Ave, Room 118

Alamogordo, NM 88310

Any and all bids not received by the Submission Date shall be rejected and returned

unopened

The Procurement Officer will make every effort to adhere to the following schedule:

Action Responsibility County Purchasing

12/31/2023

Date Issue of ITB

Pre-proposal Meeting County and Offerors

01/03/2024 @ 10:00 AM

Submission of Bid

Offeror

01/30/2024 @ 10:00 AM

County Commission

County Commissioners 02/08/2024

Approval

Contract Negotiations Evaluation Committee N/A

Contract Execution

County and Contractor TBD

This schedule is subject to change. All Offerors will be notified of schedule

changes via e-mail, fax or US Mail.

2. APPROPRIATIONS - The terms of the Agreement are contingent upon sufficient

appropriations and allocations being made by the County or other funding agency. If the

County or other funding agency does not make sufficient appropriations and authorization,

the agreement shall, notwithstanding any other provisions of the agreement, terminate

immediately upon Contractor’s receipt of written notice of termination from the County.

Otero County’s decision as to whether sufficient appropriations are available shall be

accepted by the Contractor and shall be final

3. BRIBES, GRATUITIES AND KICK-BACKS - Pursuant to 13-1-191 NMSA 1978,

reference is hereby made to the criminal laws of New Mexico (including 30-14-1, 30-24-

2, and 30-41-1 through 30-41-3 NMSA 1978), which prohibit bribes, kickbacks, and gratuities,

violation of which constitutes a felony. Further, the Procurement Code (13-1-28 through 13-1-

199 NMSA 1978) imposes civil and criminal penalties for its violation.

4. CLARIFICATIONS - Any inquiries or requests regarding clarification of this

procurement document shall be submitted to the Procurement Officer in writing.

Purchasing Agent Contact information is Wendy Robinson, Alamogordo, NM 88310, 575-

434-0710 or wrobinson@co.otero.nm.us. Offerors may contact ONLY the Purchasing

Agent regarding the terminology stated in the procurements document. Other County

employees do not have the authority to respond on behalf of the County.

4.1 Offerors shall promptly notify the County Procurement Officer of any ambiguity,

inconsistency, or error which they may discover upon examination of the ITB. Any

response made by the County will be provided in writing to all contractors by addendum,

No verbal responses shall be authoritative.

4.2 No Addendum will be issued later than three (3) days prior to the date for receipt of

Bids, except an Addendum withdrawing the Invitation to Bids or one which includes

postponement of the date for receipt of bids.

5. COLLUSION - No contractor shall be interested in more than one bid. Collusion among

contractors or the submission of more than one bid under different names by any firm or

individual shall be cause for rejection of all bids without consideration. The enclosed Non-

Collusion Affidavit must be executed along with the Bids.

6. COMPETITION - In signing a contract with Otero County the Contractor certifies that

the Contactor has not, either directly or indirectly, entered into action in restraint of full

competition in connection with the proposal submitted to the County.

7. CONTACTS - Offerors MAY NOT contact other Otero County Departments, the Otero

County Manager or her staff, members of the Otero County Board of County

Commissioners or their staff, and any other Otero County Elected Official or their staff

regarding inquiries or requests regarding clarification to this ITB. All inquiries or request

regarding clarification of this procurement document shall be submitted to the Procurement

Officer or Project Manager in writing.

8. CONTRACTS - The contract between Otero County and a Contractor will follow the

format specified by the County and contain the terms and conditions set forth in the

attached "Sample Contract". The contents of this ITB, as revised and/or supplemented, and

the successful offeror's bid including best and final offer will be incorporated into and

become part of the contract.

8.1 Should an Offeror object to any of the County's terms and conditions contained in the

Procurement Section or in the "Sample Contract", that Offeror must propose specific

alternative language with the proposal. The County may or may not accept the alternative

language. General references to the Offeror's terms and conditions or attempts at complete

substitutions are not acceptable to the County and will result in disqualification of the

Offeror's proposal. Offerors must provide a brief discussion of the purpose and impact, if

any, of each proposed change, followed by the specific proposed alternate wording.

8.2 Offerors must submit with their proposal any additional terms and conditions that they

would like to have included in a contract negotiated with the County, such terms must be

clearly identified in the proposal.

9. COST - All costs incurred by a Proposer in connection with responding to this ITB, the

evaluation and selection process undertaken in connection with this procurement, and any

negotiations with the County will be borne by the Proposer.

10. DEBARMENT & SUSPENSION - The Proposer (offeror) certifies that neither it nor

its principals are presently debarred, suspended, proposed for debarment, declared

ineligible, or voluntary excluded from participation in this transaction by any Federal

department or agency. It further agrees that by submitting this proposal that it will include

this clause without modification in all lower tier transactions, solicitations, proposals,

contracts, and subcontracts. Where the Proposer/offeror/contractor or any lower tier

participant is unable to certify to this statement, it shall attach an explanation to this

solicitation/proposal. The enclosed Certificate of Debarment and Suspension must be

executed along with the Proposal.

IMPORTANT:

READ CAREFULLY BEFORE SUBMITTING BIDS.

FAILURE TO DO SO SHALL NOT ABSOLVE THE

BIDDER FROM RESPONSIBILITY TO PERFORM OR

DELIVER AS SPECIFIED.

1. APPLICABILITY: Except as otherwise specifically provided in this bid,

these General Instructions, Terms and Conditions shall govern the

procurement of the items specified in this bid. In the event of a conflict

between these General Instructions, Terms and Conditions, Supplemental

Conditions or the specifications of this bid, the order of application shall be

the Specifications, Supplemental Conditions and the General Instructions,

Terms and Conditions. In addition, the Public Purchases Ordinance and

promulgated Rules and Regulations shall apply.

2. DEFINITIONS: As used in this bid, the definitions of the Public

Purchases Ordinance apply including the following.

A. "Bid" means all documents, including those attached or

incorporated by reference, issued by the Purchasing Department for

soliciting offers to provide goods, services or construction.

B. "Contract" means any agreement for the procurement of goods,

services, construction or concessions. A Purchase Order issued in

response to an offer constitutes a contract.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	24-013
Bid Title:	FENCING WEED TRANSFER STATION
Category:	Bids/RFP's
Status:	Open

FENCING WEED TRANSFER STATION

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