Programming for Opioid Crisis for the City of Buffalo

Agency:	City of Buffalo
State:	New York
Type of Government:	State & Local
Category:	G - Social Services
Posted:	Jan 11, 2024
Due:	Feb 16, 2024
Publication URL:	To access bid details, please log in.

Bid Title:	Programming for Opioid Crisis for the City of Buffalo
Category:	City of Buffalo Bids & RFPs
Status:	Open

Publication Date/Time:

1/11/2024 2:30 PM

Closing Date/Time:

2/16/2024 11:00 AM

Submittal Information:

Submit Proposal by February 16, 2024 11:00 A.M., Local Time

Miscellaneous:

Written Questions from Offerors due: January 26, 2024 by 4:00 pm
Responses to Questions posted on City website by February 2, 2024 by 4:00 pm
Proposals Due: February 16, 2024 by 11:00 am
delivered VIA MAIL to:

Geraldine Ford, Director of Urban Affairs
City of Buffalo
Administration, Finance, Policy & Urban Affairs
65 Niagara Square, 214 City Hall
Buffalo, New York 14202

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CITY OF BUFFALO

NEW YORK

DEPARTMENT OF ADMINISTRATION, FINANCE, POLICY AND URBAN AFFAIRS

65 NIAGARA SQUARE

ROOM 214 CITY HALL

BUFFALO, NY 14202

PHONE (716) 851-5209

REQUEST FOR PROPOSALS

OPIOID CRISIS PROGRAMMING FUNDING APPLICATION

DATE ISSUED: January 11, 2024

Question Submission Deadline: January 26, 2024

VIA EMAIL TO: gford@buffalony.gov

Questions Posted to City Website: February 2, 2024

PROPOSAL SUBMISSION DATE: February 16, 2024

CITY OF BUFFALO OPIOID CRISIS PROGRAM

FUNDING APPLICATION

2023-2024 FISCAL YEAR GRANT FUNDING GUIDELINES

SECTION 1 – INTRODUCTION

The City of Buffalo Division of Urban Affairs hereby issues this Request for Proposals (RFP)

seeking proposals from qualified organizations with the ability to provide a community-based

response to the ongoing opioid epidemic. The purpose of this RFP is to allow for the distribution

of grant funding that has been set aside in the 2023-2024 Fiscal Year City Budget for programming

to combat the opioid addiction crisis. New York State’s allowable use of funds are attached hereto

as “Schedule I-Approved Uses” and should be considered when submitting a proposal. Grant

funding will be awarded to those organizations whose applications are deemed most meritorious,

with the goal of maximizing positive community impact. The City reserves the right to determine

the organizations for award and the amount of funding that will be provided to each organization.

SECTION 2 – ELIGIBLE APPLICANTS

Eligible applicants are limited to established 501(c)(3) not-for-profit organizations providing

Opioid Crisis programming to residents of the City of Buffalo. Such organization’s primary place

of business must be located within the City. Organizations must have established their own unique

501(c)(3) status at the time of application. The use of, or proposed use of, another organization’s

501(c)(3) status as a “pass through” is strictly prohibited and will result in disqualification.

SECTION 3 - INSTRUCTIONS TO OFFERORS

3.1 General Invitation

The City invites all interested parties to submit proposals for the services described herein.

The Division of Urban Affairs will receive all sealed proposals by no later than February 16, 2024,

at 11:00 am. All proposals must be clearly labeled on front of package referencing “REQUEST

FOR PROPOSALS ON PROGRAMMING FOR OPIOID CRISIS”, and delivered VIA MAIL to:

City of Buffalo

Geraldine Ford, Director of Urban Affairs

gford@buffalony.gov

Administration, Finance, Policy & Urban Affairs

65 Niagara Square, 214 City Hall

Buffalo, New York 14202

OFFERORS ASSUME ALL RISKS FOR THE TIMELY AND PROPER DELIVERY OF

SUBMITTED PROPOSALS.

The received time of proposals will be determined by the clock at the above noted locations. NO

CONSIDERATION WILL BE GIVEN TO PROPOSALS RECEIVED AFTER THE STATED

DATE AND TIME.

Offerors must allow sufficient mail delivery time to ensure receipt of their proposal at the specified

location no later than the specified date and time. It is solely the Offeror’s responsibility to ensure

the proposal is timely delivered. Offerors are highly encouraged to mail the sealed proposals

accordingly to allow for delivery on or prior to Friday, February 16, 2024. Delays in United States

mail deliveries or any other means of mail transmittal shall not excuse late proposal submissions.

Offerors are cautioned that the City cannot be responsible for the actions of your chosen mail

carrier.

Proposals are solicited in accordance with the terms, conditions and instructions set forth in this

RFP. Submission of proposals by any other method not specifically provided for herein is

prohibited. Proposals must be completed in accordance with the requirements of the solicitation.

No amendments or changes to proposals will be accepted after the closing date and time. No

proposals shall be accepted after the stated deadline. The City reserves the right to reject any or all

proposals.

Any material misrepresentation made by a party may void their proposal and eliminate the party

from further consideration. Any proposal that is based upon violation of federal, state or local law,

or deemed to be non-responsive will be eliminated from consideration.

The City shall not be responsible for any expenses or charges incurred by any Offeror in preparing

or submitting a proposal, or in their providing any additional information considered necessary by

the City in the evaluation of their proposal.

We would appreciate the courtesy of promptly advising us if you do not intend to respond to this

solicitation so that we may properly maintain our records of those individuals/Offerors that

expressly did not wish to be considered.

3.2 Schedule

Listed below is the anticipated schedule for all actions related to this RFP. In the event that there

is any change or deviation from this schedule, such change will be posted on the City’s website at

(www.buffalony.gov).

EVENT

Issuance of RFP

Written Questions from Offerors due

Responses to Questions posted on City website

Proposals Due

DATE

January 11, 2024

January 26, 2024 by 4:00 pm

February 2, 2024 by 4:00 pm

February 16, 2024 by 11:00 am

3.3 RFP Review, Additional Information and Questions

Each Offeror is responsible for carefully examining all RFP documents and thoroughly

familiarizing themselves with each of the City’s requirements prior to their submission of a

proposal to ensure that their responses are in compliance with this RFP.

Each Offeror is responsible for conducting its own investigations and any examinations necessary

to ascertain conditions and requirements affecting the requirements of this RFP. Failure to perform

such investigations and examinations shall not relieve the Offeror from its obligation to comply, in

every detail, with all of the provisions and requirements contained in this RFP.

Questions regarding this RFP shall be directed to the City’s designee only. Any impermissible

contact with any other City officer or employee regarding this RFP during the procurement period

shall result in the rejection of any such Offeror’s proposal. Offerors shall communicate in writing

only. No other communications with the City’s designee regarding this RFP is permitted during the

procurement period.

For purposes of this RFP, the City’s designee shall be Geraldine Ford. Questions regarding the RFP

shall be directed to the City’s designee only. Any impermissible contact with any other City officer

or employee regarding the RFP during the procurement period shall result in the rejection of any

such Offeror’s proposal. All questions, requests for clarification or additional information must be

sent by email to Geraldine Ford at gford@buffalony.gov and must be received no later than 4:00

pm on January 26, 2024. Offerors shall not communicate with the City’s designee via any other

method or outside of the time period set forth herein.

Questions received from all Offerors will be answered and shared via the City’s website at

(https://www.buffalony.gov/Bids.aspx) by 4:00 pm on February 2, 2024. The City accepts no

responsibility for, and each Offeror agrees not to rely upon, any verbal or written statements or

representations from any other person, whether or not employed by the City.

The City may, in its sole discretion, also elect to provide both the question(s) and the written

answer(s) to all known potential Offerors via e-mail. Offerors are solely responsible for ensuring

that the City has accurate contact information, including an e-mail address for the receipt of such

correspondence. The City does not assume any responsibility for undelivered e-mails or for the

receipt of any communication sent to any Offeror.

3.4 Addenda and Modifications

The City reserves the right, in its sole discretion, to amend this RFP at any time prior to the deadline

for submission of the proposals. In the event that it becomes necessary to revise or expand upon

any part of this RFP, all addenda, amendments, and interpretations to this RFP will be made in

writing and posted on the City’s website at (https://www.buffalony.gov/Bids.aspx). The City may

also endeavor to notify all Offerors to whom this RFP has been forwarded by the City.

All addenda shall be incorporated as part of this RFP documents as though they were originally set

forth herein. The City does not assume any responsibility for the receipt of any addenda sent to any

Offeror.

Any information supplied by the City relative to this RFP must be considered in preparing

proposals. All other contacts that an Offeror may have had before or after the City’s issuance of

this RFP with any individuals, employees, subcontractors, consultants or representatives of the City

and any information that may have been read in any news media or seen or heard in any

communication regarding this RFP should be disregarded in preparing proposals.

3.5 Proposal Format

Offerors are advised to adhere to the submission requirements of this RFP. Failure to comply with

the instructions of this RFP may cause their proposal to be rejected. Submission of a sealed

proposal in response to this RFP constitutes acceptance of all requirements outlined in this RFP.

Three (3) copies of the proposal, including one (1) original and two (2) copies, must be prepared

on 8” x 11” letter size paper, printed single sided and/or double-sided, and bound on the long side.

One (1) CD-ROM or portable flash drive containing a PDF version of all proposal materials must

also be provided. Each page of the submission must be numbered in a manner so that it can be

uniquely identified. Legibility, clarity and completeness are required.

The proposal must be signed by each individual Offeror or their authorized representative who shall

have the authority to legally bind the Offeror.

In the event that an Offeror cannot comply with any term, condition, or requirement of this RFP,

such non-compliance must be clearly noted on the Offeror’s letterhead and submitted with the

proposal. Offerors are cautioned that such non-compliance may result in disqualification of their

proposal, at the sole discretion of the City. No allowance will be made for un-noted, non-

compliance of any kind by the Offeror.

SECTION 4 – PROPOSAL REQUIREMENTS

4.1 Cover Letter

Each Offeror or their authorized representative shall prepare and sign a cover letter, which shall

include:

a. Name of organization

b. Overview of any previous experience with similar programming

c. Organization contact information (name, address, phone number, email address)

d. List of any additional community partners

Submission of the letter shall constitute a representation by the Offeror that it is willing and able

to perform the services described in this RFP and their proposal.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Programming for Opioid Crisis for the City of Buffalo

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