City Court Water Fountain Bid

Agency:	City of Buffalo
State:	New York
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Posted:	Nov 30, 2023
Due:	Dec 19, 2023
Publication URL:	To access bid details, please log in.

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CITY OF BUFFALO REQUEST FOR PROPOSALS

CITY COURT WATER FOUNTAIN BID

PROPOSALS DUE DATE: December 19, 2023 at 11:00 AM

CONTACT PERSON:

Dr. Uzo E. lhenko, Deputy Director of Building Operations

City of Buffalo Division of Building

Department of Public Works, Parks & Streets

Room 604 City Hall

Buffalo, New York 14202

Phone: 716-851-9624

Fax: 716-851-4791

Email: uihenko@city-buffalo.com

Table of Contents

PART A: WORK SCOPE

Activity Description

Page No.

PublicNoticeI Advertisement---------------------------------------------------- 3

GeneralInformation---------------------------------------------------------------- 4

Introduction

Building / Work Location

Hours of Operation

Contract Period

Management, Labor & Equipment

Scope of Services/ Contract Requirements------------------------------------- 9

Scope of Services

Service Requirements

Conditions for Purchasing/Securing Services Elsewhere

Unsatisfactory Performance

Performance Warranty

Material Warranty

Insurance/ Indemnification-------------------------------------------------------- 12

Workers Compensation and NYS Disability Insurance Certificate

Liability and Property Damage

Owner's Protective Liability Insurance

TerminationCondition------------------------------------------------------------- 13

PART B: PROPOSAL SUBMITTAL FORM

CostRateProposalForm-------- --------------------------------------------------- 14

CorporateProfile--------------------------------------------------------------------- 15

GeneralQuestionnaire--------------------------------------------------------------- 17

Attachments ------------------------------------------------------------------------- 21

Product Specification Material

PUBLIC NOTICE

CITY COURT WATER FOUNTAIN BID

The City of Buffalo is soliciting proposals from licensed plumbing contractors for supply and

installation of water fountains for City Court located at 50 Delaware Avenue, Buffalo New York.

The City contemplates entering into an agreement with the successful bidder for the best cost

value to remove the existing water fountain and replace with new units as stipulated in the bid

document.

A mandatory walk through and pre-bid conference meeting is scheduled for Tuesday December

5, 2023 at 10 AM at City Hall, Room 604. Any question(s) must be in writing and may be sent to

Dr. Ihenko at uihenko@city-buffalo.com no later than Wednesday December 6, 2023. All

question(s) and answer(s) responses would be published as addendum on the City's website at

http://www.city-buffalo.com , by Friday December 8, 2023.

Proposals will be received until 11:00 am on December 19, 2023 at the following location:

ATTN: Commissioner of Public Works

City of Buffalo

Department of PUBLIC Works, Parks & Streets

Room 502 City Hall

Buffalo, New York 14202

Any proposal received after 11:00am on December 19, 2023 will be rejected and returned to

sender. The City will not be responsible for delays caused by mail, courier service, including

U.S. Mail, or any other occurrence.

Copies of the request for proposal including all related documents will be made available on the

City's website and be obtained by visiting the City's website at http://www.city-buffalo.com .

No oral, telegraphic, telephonic, or facsimile transmittals request will be accepted. All proposals

submitted must contain an original signature by an authorized officer of the company.

All inquiries and comments concerning this request for proposal shall be submitted in writing to:

Dr. Uzo E. Ihenko

Deputy Director of Building Operation

65 Niagara Square, Room 604

Buffalo, New York 14202

Fax: 716-851-4791

Email: uihenko@city-buffalo.com

THE CITY OF BUFFALO RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL DEEMED TO

BE IN THE BEST INTEREST OF THE CITY, OR WAIVE ANY INFORMALITY IN ANY

PROPOSAL. THE CITY MAY ALSO REJECT ANY AND ALL PROPOSALS.

CITY OF BUFFALO REQUEST FOR PROPOSALS

CITY COURT WATER FOUNTAIN BID

GENERAL INFORMATION

1. INTRODUCTION

The City of Buffalo through this request for bid intends to select a contractor to provide the

removal and replacement of water fountains for City Court Facility. The contractor is expected to

include labor, equipment and materials as required for the project.

2. BUILDING/ WORK LOCATIONS

The building for which the project is located is at 50 Delaware Avenue, Buffalo New York

14202. This facility known as City Court, is a multi-use facility with high rise office spaces and

prisoner holding center;

3. HOURS OF OPERATION

The official City Court business hours are between 9am to 5pm Monday through Friday and

from 9am through 12 noon on Saturday and Sunday except publicly held and observed holidays.

Work conducted during these hours would require special approval so as to not to disturb the

courts operation and yet incur special work rate fees. No overtime charges allowed in this

project.

The City reserves its rights and service provider must agree that the specified hours and days for

scheduled services may be subject to change in accordance to the specific needs of City of

Buffalo and provider shall utilize its best effort to accommodate such change.

4. CONTRACT PERIOD

The City contemplates entering into an agreement with the successful contractor, for a one time

service contract specifically for this facility located at 50 Delaware Avenue. Upon the

completion of this contract, this contract will expire.

5. MANAGEMENT, LABOR AND EQUIPMENT

5.1 Management Requirement

Service Provider must meet minimum qualifications set forth to be considered eligible to provide

the proposed service.

5.1.1 Eligibility Requirements

Provider must:

• Be a company specialized in plumbing services and have at least five (5) year experience

in commercial and industrial plumbing services as called for in the work scopes.

• Commit sufficient staffing, equipment, and materials or supplies to perform the work

required without subcontracting.

• If the work force is independent contractors, provider shall clearly indicate this in the

proposal.

• A minimum of three (3) references of prior and/or current clients for whom the provider

has provided similar services is required. References should include the name of the

client agency, description of services provided, contract amount, period of performance,

client contact name, telephone number, physical and email addresses.

• Must possess all current professional & business licenses, certificates, and insurance for

the type of work being solicited.

5.1.2 Records

• Service provider shall maintain all bills, documents, papers, employee time sheets,

accounting records, and other evidence pertaining to the costs while performing under

this agreement and shall make such materials available at its office at all reasonable times

during the term of this agreement and for three (3) years from date of final payment for

inspection by the City and copies thereof shall be promptly furnished by the City upon

request.

• The successful contractor(s) shall submit all invoices within 30days upon work

completion. Along with the invoices all supporting document such as the signed off work

order forms, equipment rental receipts and or material cost receipts including the hours

worked or shift for the time period identified on the invoice.

• The provider shall maintain accurate and complete records of personnel criteria and

biographical data of all personnel affiliated with the Contract. The provider will keep on

file a separate personnel file for each employee employed under this Contract. This file

will specifically, along with the above mentioned criteria, include:

1. Personal information of the employee, sex/race/date of birth and social security number

2. Copies ofNew York State driver's license if applicable

3. Copies or notifications of all disciplinary actions taken by provider on the employee. This

will include all verbal or written documentation of warnings or discipline.

4. If applicable, proof of successful background check, drug screening and/or polygraph

examination.

5.1.3 Reports

I .Incident Reports

The successful contractor shall be required to complete "incident reports" arising out of any

unusual occurrences during performance of this Contract. Such reports must be submitted to the

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	City Court Water Fountain Bid
Category:	Public Works, Parks & Streets
Status:	Open

City Court Water Fountain Bid

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