Special Cleaning Service for Fire Department Auto Garage

Agency:	City of Buffalo
State:	New York
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment S - Utilities and Training Services
Posted:	Nov 16, 2023
Due:	Dec 1, 2023
Publication URL:	To access bid details, please log in.

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CITY OF BUFFALO REQUEST FOR BIDS

SPECIAL CLEANING SERVICE FOR FIRE DEPARTMENT AUTO GARAGE

BID DUE DATE: December 1, 2023 at 11:00 AM

CONTACT PERSON:

Dr. Uzo E. Ihenko, Deputy Director of Building Operations

City of Buffalo Division of Building

Department of Public Works, Parks & Streets

Room 604 City Hall

Buffalo, New York 14202

Phone: 716-851-9624

Fax: 716-851-4791

Email: uihenko@city-buffalo.com

Bid Document 1

PUBLIC NOTICE

Request for Special Cleaning Service at Fire Department Auto Garage

The City of Buffalo is soliciting bids from professional hazardous cleaning service agencies for

special cleaning of soot associated with fire and burning of building materials at the Fire

Department Auto Garage located at 195 Court Street, Buffalo New York 14202.

The City contemplates entering into an agreement with the successful bidder for the best cost value

to remove soot from ceiling and walls in the main garage and tire storage area as stipulated in the

bid document.

An optional or none mandatory walk through and pre-bid conference meeting is scheduled for

Wednesday November 22, 2023 at 10 AM at 195 Court Street, Auto Garage shop. Please bring

with you any question(s) you may have regarding the work scope.

Sealed bids will be received until 11:00 am on December 1, 2023 at the following location:

ATTN: Commissioner of Public Works

City of Buffalo

Department of Public Works, Parks & Streets

Room 502 City Hall

Buffalo, New York 14202

Any bid received after 11:00am on December 1, 2023 will be rejected and returned unopened to

sender. The City will not be responsible for delays caused by mail, courier service, including U.S.

Mail, or any other occurrence.

Copies of the request for bids including all related documents will be made available on the City’s

website and be obtained by visiting the City’s website at http://www.city-buffalo.com , by mail,

and/or in person through City of Buffalo, Office of Planning & Design, 65 Niagara Square,

Buffalo, New York 14202. No oral, electronic, telegraphic, telephonic, or facsimile transmittals

will be accepted. All proposals must contain an original signature by an authorized officer of the

company.

All inquiries and comments concerning this request for bid shall be submitted in writing to:

Dr. Uzo E. Ihenko

Deputy Director of Building Operation

65 Niagara Square, Room 604

Buffalo, New York 14202

Fax: 716-851-4791

Email: uihenko@city-buffalo.com

THE CITY OF BUFFALO RESERVES THE RIGHT TO ACCEPT ANY BID DEEMED TO BE

IN THE BEST INTEREST OF THE CITY, OR WAVE ANY INFORMALITY IN ANY BID.

THE CITY MAY ALSO REJECT ANY AND ALL BIDS.

Bid Document 2

CITY OF BUFFALO REQUEST FOR BIDS

SPECIAL CLEANING SERVICE FOR FIRE DEPARTMENT AUTO GARAGE

SCOPE OF SERVICES

1. WORK POST / LOCATION

Special cleaning service is required for the Fire Department Auto Garage Shop as located at 195

Broadway Street, Buffalo New York 14202 (the premises).

2. FACILITY DESCRIPTION

The building is a multi-use facility with attached auto repair garage for the fire department. It use

to be the old fire department behind City Hall. Two story building with brick construction and

exposed metal frame sky lights.

3. HOURS OF OPERATION

The building operates from 8:00am through 4:00 pm daily except Saturday, Sunday including

holidays. This special cleaning service contract would be performed at a time convenient and

safe for building occupants. Special arrangements for access and work performance would be

made before work is commenced.

Nonetheless, City reserves its rights and bidder must agree that the specified hours and days for

scheduled services may be subject to change in accordance to the specific needs of City of

Buffalo and bidder shall utilize its best effort to accommodate such change.

4. CONTRACT PERIOD

The City contemplates entering into an agreement with the successful bidder, for a one time

special cleaning service contract at the facility locate at 195 Court Street.

5. MANAGEMENT, LABOR AND EQUIPMENT

5.1 Management Requirement

Service Provider must meet minimum qualifications set forth to be considered eligible to provide

the proposed service.

5.1.1 Eligibility Requirements

Provider must:

• Be a company specialized in hazardous cleaning and or environmental remediation

services and have at least five (5) year experience in these areas of service.

• Commit sufficient staffing, equipment, and materials or supplies to perform the work

Bid Document 3

required without subcontracting.

• If the work force is independent contractors, provider shall clearly indicate this in the

proposal.

• A minimum of three (3) references of prior and/or current clients for whom the provider

has provided similar services is required. References should include the name of the

client agency, description of services provided, contract amount, period of performance,

client contact name, telephone number, physical and email addresses.

• Must possess all current licenses, certificates, and insurance for the type of work being

solicited.

5.1.2 Records

• Provider shall maintain all bills, documents, papers, employee time sheets, accounting

records, and other evidence pertaining to the costs while performing under this agreement

and shall make such materials available at its office at all reasonable times during the

term of this agreement and for three (3) years from date of final payment for inspection

by the City and copies thereof shall be promptly furnished by the City upon request.

• The successful bidder will submit all invoices within one month after work completion

and shall contain an itemized employee time record which shall include the hours worked

or shift for the time period identified on the invoice.

• The provider shall maintain accurate and complete records of personnel criteria and

biographical data of all personnel affiliated with the Contract. The provider will keep on

file a separate personnel file for each employee employed under this Contract. This file

will specifically, along with the above mentioned criteria, include:

1. Personal information of the employee, sex/race/date of birth and social security number

2. Copies of New York State driver’s license if applicable

3. Copies or notifications of all disciplinary actions taken by provider or City of Buffalo.

This will include all verbal or written documentation of warnings or discipline.

4. Proof of successful background check, drug screening and/or polygraph examination.

5.1.3 Reports

1.Post Order Report

Provider shall develop a comprehensive set of post orders documenting both general procedures

as well as site specific responsibilities. Post orders shall be prepared prior to the commencement

of the contract and must be received and approved by the City. Staffs are required to read and

verify that they understand the post orders and at minimum, shall be tested during the on-the-job

training period, annually and or frequently during site inspections.

2.Incident Reports

The successful provider shall be required to complete “incident reports” arising out of any

unusual occurrences during performance of this Contract. Such reports must be submitted to the

Bid Document 4

City for review within forty-eight (48) hours and shall be submitted after incidents such as

complaints, requests, damaged personal and or public property, or environmentally sensitive

discharges and observations within the public right of way.

3. Accident Reports

Any personal injury occurring during or as a result of this Contract shall be reported to the City

by telephone immediately during normal business hours or not later than 8:30AM the following

business day (regardless of the amount of damage or lack thereof) and a police report must be

immediately obtained from law enforcement agency that responded to the accident. The provider

must submit written Accident Reports to the City within twenty-four (24) hours of any accident.

4.Criticism Initiative and Identification of Maintenance Work

The provider shall work closely with the City to make the service as responsive, cost effective,

and compliant-free as possible. Provider shall also identify and/or notify the City for

maintenance work that may be required as part of maintenance and operations of the public

facilities.

5.2 Labor / Personal Practices Requirements

5.2.1 Fair Employment Practices:

The service provider must not discriminate in its recruitment, promotion, demotion, or

termination practices on the basis of race, religious creed, color, national origin, ancestry,

gender, age or physical disability in the performance of any Agreement with the City, and shall

comply with the provisions of the State Fair Employment Practices Act, the Federal Rights Act

of 1964, and all amendments thereunto, and the Americans with Disability Act of 1990. Provider

shall review and adhere to City of Buffalo Equal Opportunity Clause as defined in document

EED-68 through EED-69.

5.2.2 Labor Payment Rate:

This project is covered under the New York State Labor laws and is subject to New York State

Prevailing Wage Rates.

5.2.3 Safety and Training:

Service provider shall develop and document a comprehensive safety plan and training manual

for its workers that show providers’ commitment to work safely.

5.2.4 Service Provider Selection:

The successful service provider shall furnish appropriate and necessary management and

supervision of its employee and shall be solely responsible for instituting and invoking

disciplinary action of employees not in compliance with provider’s rules and regulations, as well

as any other policy established by the contracting parties.

Bid Document 5

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	Special Cleaning Service for Fire Department Auto Garage
Category:	Public Works, Parks & Streets
Status:	Open

Special Cleaning Service for Fire Department Auto Garage

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