Federal Government Relations Services Consultant
| Agency: | City of Buffalo |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Dec 11, 2023 |
| Due: | Jan 19, 2024 |
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Federal Government Relations Services Consultant
|
| Category: | City of Buffalo Bids & RFPs |
| Status: | Open |
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Attachment Preview
CITY OF BUFFALO
NEW YORK
DEPARTMENT OF ADMINISTRATION, FINANCE, POLICY & URBAN AFFAIRS
DIVISION OF URBAN AFFAIRS
65 NIAGARA SQUARE, ROOM 201 CITY HALL
BUFFALO, NY 14202
PHONE (716) 851-5922
REQUEST FOR PROPOSALS
FOR
FEDERAL GOVERNMENT RELATIONS SERVICES CONSULTANT
FOR THE
CITY OF BUFFALO
❖ REQUEST FOR PROPOSALS ISSUE DATE: DECEMBER 11, 2023
❖ WRITTEN QUESTIONS DUE VIA EMAIL ONLY
TO: MICHAEL MARCY at mmarcy@buffalony.gov
DECEMBER 22, 2023 BY 4:00 PM
❖ RESPONSES TO QUESTIONS POSTED ON THE CITY’S
WEBSITE: www.buffalony.gov/bids.
JANUARY 5, 2024 BY 4:00 PM
❖ PROPOSALS DUE/CLOSING DATE
JANUARY 19, 2024@11:00 AM
TABLE OF CONTENTS
SECTION 1 - PURPOSE AND SCOPE OF PROPOSAL ............................................................................................4
SECTION 2 - INSTRUCTIONS TO OFFERORS ........................................................................................................4
2.1
General Invitation...................................................................................................................................4
2.2
Schedule ..................................................................................................................................................5
2.3
RFP Review, Additional Information and Questions ............................................................................5
2.4
Addenda and Modifications....................................................................................................................6
2.5
Proposal Format .....................................................................................................................................6
SECTION 3 - REQUIRED CONTENT ........................................................................................................................7
3.1
Cover Letter.............................................................................................................................................7
3.2
Company Profile .....................................................................................................................................7
3.3
References ...............................................................................................................................................9
3.4
Advocacy Service Plan ............................................................................................................................9
SECTION 4 - EVALUATION AND SELECTION PROCESS....................................................................................9
4.1
Evaluating Proposals ..............................................................................................................................9
4.2
Basis of Selection ....................................................................................................................................9
4.3
City’s Reservation of Rights .................................................................................................................10
SECTION 5 – CONTRACT AWARD ........................................................................................................................12
SECTION 6 – INDEMNIFICATION/HOLD HARMLESS .......................................................................................12
SECTION 7 - INSURANCE COVERAGE REQUIREMENTS .................................................................................13
7.1
Workers’ Compensation Insurance and Disability Insurance:...........................................................13
7.2
Commercial General Liability Insurance: ...........................................................................................13
7.3
Commercial Automobile Liability Insurance: .....................................................................................13
7.4
Professional Liability Insurance ..........................................................................................................14
7.5
“Tail” Coverage:...................................................................................................................................14
7.6
Acceptability of Insurers: .....................................................................................................................14
7.7
Subcontractors: .....................................................................................................................................14
7.8
Aggregate Limits:..................................................................................................................................14
7.9
Notice of Cancellation or Nonrenewal: ...............................................................................................15
7.10
Waiver of Governmental Immunity: ....................................................................................................15
7.11
Certificate of Insurance:.......................................................................................................................15
SECTION 8 – GENERAL REQUIREMENTS ...........................................................................................................15
8.1
Non-Discrimination ..............................................................................................................................15
8.2
Americans with Disabilities Act Compliance Provisions .....................................................................16
8.3
General Compliance .............................................................................................................................16
8.4
Executive Order 16-04........................................................................................................................16
8.5
Performance Monitoring ......................................................................................................................17
8.6
Independent Contractor........................................................................................................................17
8.7
Accounting Standards ........................................................................................................................18
8.8
Retention of Records.............................................................................................................................18
8.9
Inspection of Records ...........................................................................................................................18
8.10
Living Wage Policy ...............................................................................................................................18
8.11
Applicable Law......................................................................................................................................18
8.12
Order of Precedence .............................................................................................................................18
8.13
Ownership of Materials ........................................................................................................................19
8.14
Termination ........................................................................................................................................... 19
8.15
Prime Contractor Responsibility ..........................................................................................................19
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8.16
Disclaimer .............................................................................................................................................19
8.17
Publicity ................................................................................................................................................. 20
8.18
Offerors Restricted ................................................................................................................................20
8.19
New York State Executory Clause........................................................................................................20
8.20
Copyright and Patent Rights.................................................................................................................20
8.21
Freedom of Information Law ...............................................................................................................21
8.22 Inquiries..........................................................................................................................................................21
8.23 Conflicts of Interest ........................................................................................................................................22
8.24 Statement of Compliance and Conflicts of Interest ........................................................................................22
8.25 Non-Collusive Bidding Certification ..............................................................................................................23
CITY’S LIVING WAGE FORM ................................................................................................................................25
FORM 2A – BIDDERS AFFIRMATIVE ACTION STATEMENT...........................................................................28
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SECTION 1 - PURPOSE AND SCOPE OF PROPOSAL
The City of Buffalo, through its’ Executive Department, has issued this Request for Proposals
seeking qualified professionals to provide representation on behalf of the City with respect to
certain government related matters in Washington, DC, before the White House, Congress, the
Department of Housing and Urban Development (HUD) and other federal agencies and authorities.
Strong consideration will be given to applicants who can demonstrate expertise with HUD rules
and regulations and extensive experience interacting with the department.
Matters for which the City may require advice, counsel, recommendations, and representation
include but are not limited to:
✓ Any and all of the City’s transactions and communications with HUD, all HUD
funded programs, including but not limited to, HUD regulatory compliance, HOME
Investment Partnerships (HOME) and Community Development Block Grant
(CDBG) Programs
✓ General federal legislative matters
✓ City’s annual federal legislative agenda
✓ Advice with respect to City policy and fiscal matters
✓ Local government assistance
✓ Local community economic development initiatives
✓ Competitive and discretionary federal grants
✓ Public relations / communication support
SECTION 2 - INSTRUCTIONS TO OFFERORS
2.1 General Invitation
The City invites all interested parties to submit proposals for the consulting services described
herein.
The Division of Urban Affairs will receive all sealed proposals that have been addressed by
no later than January 19, 2024 at 11:00 am. All proposals must be clearly labeled on front
of package referencing “Proposal for Federal Government Relations Services Consultant for
the City of Buffalo”, and delivered to:
City of Buffalo
Division of Urban Affairs
65 Niagara Square, Room 201 City Hall
Buffalo, New York 14202
Proposals are solicited in accordance with the terms, conditions and instructions set forth in this
RFP. Submission of proposals via telephone, facsimile, e-mail or any other method not
specifically provided herein is prohibited. Proposals must be completed in accordance with the
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requirements of the RFP. No amendments or changes to proposals will be accepted after the
closing date and time. No proposals shall be accepted after the stated deadline. The City reserves
the right to reject any or all proposals.
Any material misrepresentation made by a party may void their proposal and eliminate the party
from further consideration. Any proposal that is based upon violation of federal, state or local law,
or deemed to be non-responsive will be eliminated from consideration.
The City shall not be responsible for any expenses or charges incurred by any Offeror in preparing
or submitting a proposal, or in their providing any additional information considered necessary by
the City in the evaluation of their proposal.
2.2 Schedule
Listed below is the anticipated schedule for all actions related to this RFP. In the event that there
is any change or deviation from this schedule, such change will be posted on the City’s website
at (www.city-buffalo.com/bids).
EVENT
Issuance of RFP
Written Questions from Offerors due
Responses to Questions posted on City website
Proposals Due
DATE
December 11, 2023
December 22, 2023 by 4:00 pm
January 5, 2024 by 4:00 pm
January 19, 2024 at 11:00 am
2.3 RFP Review, Additional Information and Questions
Each Offeror is responsible for carefully examining all RFP documents and thoroughly
familiarizing themselves with each of the City’s requirements prior to their submission of a
proposal to ensure that their responses are in compliance with the RFP.
Each Offeror is responsible for conducting its own investigations and any examinations necessary
to ascertain conditions and requirements affecting the requirements of this RFP. Failure to perform
such investigations and examinations shall not relieve the Offeror from its obligation to comply,
in every detail, with all of the provisions and requirements contained in the RFP.
For purposes of this solicitation, the City’s designee shall be Michael Marcy. Questions regarding
the RFP shall be directed to the City’s designee only. Any impermissible contact with any other
City officer or employee regarding the RFP during the procurement period shall result in the
rejection of any such Offeror’s proposal. Offerors shall communicate in writing only. No other
communications with the City’s designee regarding the RFP are permitted during the procurement
period. All questions, requests for clarification or additional information must be sent by email to
Michael Marcy at mmarcy@buffalony.gov and must be received no later than 4:00 pm on
December 22, 2023. Offerors shall not communicate with the City’s designee via any other
method or outside of the time period set forth herein.
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