City of Rochester, N.Y.
Request for Proposals
PUEBLO NUEVO GROUP
(Sullivan St., O’Brien St., Hoeltzer St., Kappel Place)
REHABILITATION PROJECT #22121
RESIDENT PROJECT REPRESENTATIVE (R.P.R)
PROFESSIONAL SERVICES
Department of Environmental Services
Bureau of Architecture and Engineering
Holly E. Barrett, P.E. / City Engineer
Issued: December 13, 2023
Proposals to be received by 12:00 PM
On Friday, January 5, 2024
Submit Electronic Proposals in PDF to:
Andy Wojewodzic, Manager of Construction
andrew.wojewodzic@cityofrochester.gov
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REQUEST FOR PROPOSAL
The City of Rochester is seeking proposals from qualified Consultants (“Consultant(s)”) to provide Resident Project
Representation (RPR) services for the Weaver Street Rehabilitation Project (the “Project”) as described herein.
Project Description
This Project consists of construction oversight of the reconstruction of Sullivan Street, between N. Clinton Avenue and
Joseph Avenue; The rehabilitation of Sullivan Street, between West End and Joseph Avenue; The Reconstruction of
Hoeltzer Street, between N. Clinton Avenue and Joseph Avenue; The milling & resurfacing of Kappel Place, between
West End and N. Clinton Avenue.
The scope of work for the reconstruction of Sullivan and Hoeltzer Streets consists of the replacement of the existing
pavement sections with a new medium‐duty asphalt pavement section; widening and shifting of the Hoeltzer Street
pavement from 19.5’ to 20’; installation of new stone curb and underdrain pipe; replacement of existing sidewalks and
driveway aprons; replacement/adjustment of existing catch basins; adjustment of existing sewer manhole frames and
covers; adjustment, relocation or replacement of existing water hydrants, water valves and/or boxes, curb stops and/or
boxes; removal of existing trees; planting of new trees; and re‐grading and hydro‐seeding of all lawn areas disturbed by
construction activities. In addition, the installation of water services in conflict with proposed south curb line on Hoetlzer
Street.
The scope of work for O’Brien Street consists of the widening of the existing pavement from 18’ to 22’; milling and
resurfacing of the existing pavement; installation of new stone curb and underdrain pipe; replacement of existing
sidewalks and driveway aprons; replacement of existing catch basins; adjustment of existing sewer manhole frames and
covers; relocation or replacement of existing water hydrants; adjustment or replacement of existing water valves and/or
boxes; removal of existing trees; planting of new trees; clearing and grubbing of existing vegetation within and along the
public right‐of‐way; and re‐grading and hydro‐seeding of all lawn areas disturbed by construction activities.
The scope of work for Kappel Place consists of the milling and resurfacing of the existing pavement; closure of the
existing unused driveway openings by installing new stone curb and replacing the driveway apron with new sidewalk;
reconfiguration of the dead end portion of the street to provide new connecting sidewalk by installing new stone curb
and new sidewalk; adjustment of existing sewer manhole frames and covers; adjustment of existing water valve boxes;
clearing and grubbing of existing vegetation within and along the public right‐of‐way; and re‐grading and hydro‐seeding
of all lawn areas disturbed by construction activities.
The project was designed by the City of Rochester Street Design Group with assistance from Fisher Associates.
This Project includes City M/WBE and Workforce Goals. Plans for both M/WBE Utilization and Workforce Staffing must
be submitted by all Consultants who propose to perform the work in this RFP and approved by the City’s M/WBE Officer
prior to an agreement being executed.
Bid specifications & drawings are available for review immediately by contacting
andrew.wojewodzic@cityofrochester.gov or online via https://www.bidnetdirect.com on or after December 18, 2023.
Construction duration is 210 calendar days anticipated from spring 2024 with substantial completion in fall 2024.
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Timeline
Activity
Time
Date
RFP Release
12/13/2023
Deadline for questions
12:00 (NOON)
12/29/2023
Response for questions submitted
01/03/2024
Proposals due
12:00 PM
01/05/2024
Consultant Selection and Award
Notification
City Council Approval of agreement
with Consultant
February 2024
March 2024
Agreement Start Date
April / May 2024
The dates shown above may be subject to change within the City of Rochester’s sole discretion and upon written notification as set forth herein.
Communications
All communications by parties who have indicated an intent to submit or have submitted a proposal in response to this RFP
(“Respondents”), including any questions or requests for clarifications, submission of the proposal, requests for status
updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in
writing, to the following City staff person (“City Contact”):
Andrew Wojewodzic, Manager of Construction
andrew.wojewodzic@cityofrochester.gov (585) 428‐6523
No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless
specifically authorized in writing. Prohibited contact may be grounds for disqualification.
To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the City will
respond to all timely questions submitted via e‐mail to the City Contact by the question deadline stated above. Questions
and the responding answers will be sent via e‐mail to all Respondents who have provided an e‐mail address to the City
Contact and will be posted on the City’s web page for this RFP. The City’s failure to timely respond or provide responses
to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this
RFP.
The City will make every reasonable effort to keep Respondents informed about the RFP process. Notifications about
Timeline date changes, amendments to the RFP and other information about the RFP will be sent by e‐mail to
Respondents who have provided an e‐mail address to the City Contact and will be posted on the City’s website for this
RFP. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to
award an agreement pursuant to this RFP.
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SCOPE OF SERVICES
The City is seeking the services of a Consultant to perform the following services to implement the Project. Respondent’s
proposal shall address each of the following services, with a separate cost and timeline for each identified task. The
proposal shall address each of the requested services, using the same identifying language, including any paragraph or
section numbers or letters as used in the RFP.
Services will involve providing a qualified Project Representative for the duration of project. Staffing typically would
include providing a full time NICET level III or IV (equivalent) Engineer‐In‐Charge with a NICET level II or III (equivalent)
inspector(s) and support staff (Office Engineering) as needed. Trainees such as (interns or NICET Level I) can be
proposed as an alternate if the budget permits. If project personnel are to serve in multiple roles such as RE / OE be
sure to clearly indicate this in your staffing table. Please include a project specific organizational flowchart that
clearly indicates assigned project staff and their role(s) with your proposal. The personnel would work under the
supervision of a City project manager and perform technical duties associated with the project. These duties would
include but are not limited to observation of the work, quality assurance & control, submission of daily construction
reports & photographs; review of contractor invoices & change orders; and coordination between the contractor, facility
representatives, utility agencies, the public and the City project manager. Experience in urban roadway rehabilitation /
reconstruction projects with multiple shares & funding sources is desired.
All other duties are as described in the sample Professional Service Agreement for RPR Services included with this RFP.
The Professional Services Agreement that would be used for services performed under this request is located on this
web site labeled as: Sample Professional Services Agreement. The agreement contains a detailed listing of required
RPR Services / deliverables.
PROPOSAL PREPARATION AND SUBMISSION PROCESS
Proposals must be received digitally by the City no later than 12:00 PM Friday, 01/05/2024. Proposals shall be
submitted in PDF version to:
Andrew Wojewodzic, Manager of Construction
andrew.wojewodzic@cityofrochester.gov : (585) 428‐6523
This RFP is designed to facilitate the evaluation and selection of a Consultant that is best able to achieve the City’s
objectives. The proposal shall contain a table of contents. All pages shall be numbered and major sections and all
attachments shall be referenced in the table of contents. In order to enable the City to effectively review the
information contained in the proposals, proposals shall reference the numbered and lettered sections of the RFP. The
response to each section shall be clearly indicated and addressed or an explanation provided for why the Respondent is
not submitting a proposal for a specific section or requirement of the RFP. If desired, the proposal may include an
executive summary of no more than two pages.
Each proposal shall be signed by an individual authorized to enter into and execute contracts on the Respondent’s
behalf. Unless otherwise specified in its proposal, Respondent represents that it is capable of meeting or exceeding all
requirements specified in this RFP.
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Submission of a proposal shall be deemed authorization for the City to contact Respondent’s references. Evaluation of
proposals will be conducted by the City based on information provided in the Respondent’s proposals and on such other
available information that the City determines to be relevant. The evaluation of proposals may include an on‐site
assessment, meetings with authorized personnel, and may involve the use of a third‐party consultant.
The Respondent selected by the City will be required to enter into a Professional Services Agreement (PSA) with the City
(see Attachment A, the City’s standard PSA form). The establishment of a PSA is contingent upon approval by City
Council for all Agreements in excess of $10,000 or for a period of more than one year and upon the availability of funds
for such an agreement. Unless otherwise stated in the proposal, the Respondent’s response to this RFP shall be deemed
its acceptance of the terms of this PSA.
Note: Attention is directed to the City’s Living Wage requirements and M/WBE and Workforce Utilization Goals.
Utilization plans must be submitted and regular online reporting using B2G Now & LCP Tracker is required. Training is
available upon request by contacting compliance@cityofrochester.gov
Respondents shall provide sufficient information in their written proposals to enable the City review team to make a
recommendation to the Mayor. The City reserves the right to invite any or all Respondents to an interview to discuss
their proposal. Any expenses resulting from such an interview will be the sole responsibility of the Respondent. The
City is under no obligation to select any of the responding Respondents or to conduct the Project described herein. The
City may amend or withdraw the RFP at any time, within its sole discretion. The City shall have no liability for any costs
incurred in preparing a proposal or responding to the City’s requests with respect to the proposal.
PROPOSAL CONTENT
The proposal should include the following information in the order specified:
A. Project statement: A Project narrative that describes the Respondent’s understanding of the City’s needs and
the unique value the Respondent will bring to the process.
B. Description of Services: Methodology the Respondent will use to perform the services required in this RFP. The
proposal should address, in detail, the tasks as described in the Scope of Services, identified by numbered or
lettered sections.
C. Respondent’s Qualifications: Information about the Respondent and its qualifications for this Project. Include
information about prior engagements similar to that being solicited herein by the City. Documented evidence of
the Respondent’s capacity to perform the work, including references, contact names, and phone numbers.
D. Staffing Schedule: An itemized timeline with staff hours which address each of the tasks identified in the Scope
of Services. Clearly indicate the proposed OH&P multiplier & estimated direct reimbursable expenses by item
including the cost of any required Special Inspections & Material Testing. This is a 131K locally funded project
and does not require use of APPIA and the City does not directly reimburse for its use although it is allowed at
the Consultants discretion. Staffing schedule needs to clearly show hours for ALL PROPOSED STAFF including
any M/WBE personnel. Include a project specific organizational flowchart of proposed personnel. A not to
exceed fee will be negotiated after initial selection of a consultant and will not be considered in the evaluation
process.
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