Industrial Mechanical Services

Agency:	Steuben County
State:	New York
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Posted:	Dec 26, 2023
Due:	Jan 25, 2024
Solicitation No:	PW-24-075-B
Publication URL:	To access bid details, please log in.

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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

BID DOCUMENT

Legal Notice

Notice is hereby given that the Public Works Committee of the Steuben County Legislature and the

Commissioner of Public Works will receive sealed bids per specifications for:

Title: Industrial Mechanical Services

Document Number: PW-24-075-B

Bid documents are available, as of this date, at the Purchasing Department, 3 East Pulteney Square,

Bath, New York. Telephone number: 607-664-2484. These documents are also available on the

internet; Steuben County website at www.SteubenCountyNY.gov.

Interested parties assume all responsibility to acquire bid information and forms.

To be considered, bids must be submitted on Steuben County bid forms and delivered in a sealed

opaque envelope. Bids will be received at the Purchasing Department until 1:30 P.M. local time on

Thursday, January 25, 2024; at which time bids will be opened and read publicly.

Dated: December 22, 2023

___________________

Andrew G. Morse

Director of Purchasing

(R122223)

Rev. 12/22/2023

page 1

Industrial Mechanical Services

PW-24-075-B

GENERAL TERMS AND CONDITIONS

1. Objective:

(R042208)

This bid document is published in order to obtain competitive prices for: Industrial

Mechanical Services.

2. Acquisition of Bid Documents:

(R041811)

a. Bid documents are available, as of this date, at the Steuben County Purchasing

Department, 3 East Pulteney Square, Bath, New York. The office is open Monday –

Friday, 8:30 A.M. – 4:30 P.M., except holidays. Telephone number 607-664-2484.

These documents are also available on the internet; Steuben County website at

www.SteubenCountyNY.gov.

b. Each bidder bears sole responsibility for acquisition of bid documents. Request for

bid documents to be forwarded is neither a guarantee nor an incurred obligation on

the part of Steuben County to ensure requestor’s receipt of bid documents; timely or

otherwise.

c. Receipt of these bid documents, unsolicited or otherwise, shall not be construed a pre-

determination of your company’s qualifications to receive a contract award. Nor shall

said receipt of these bid documents be interpreted an endorsement that the recipient’s

equipment, materials, products, and/or services are in compliance with the bid

specifications.

3. Document Number:

(R042208)

a. This document has been assigned the following number: PW-24-075-B.

b. Relevant award(s), contract(s), agreement(s), correspondence, etc. shall reference the

assigned document number.

c. It shall be understood by all interested parties that unless amended by, and only to the

extent amended by, the Commissioner of Public Works or the Director of Purchasing,

this document (as well as all requirements set forth herein) shall become an integral

component of all relevant contract(s)/purchase order(s)/agreement(s).

4. Examination, Interpretation, Correction of Bid Documents:

(R042208)

Each bidder shall examine all bid documents and judge all matters relating to the adequacy

and accuracy of such documents. Any inquiries, suggestions or requests concerning

interpretation, clarification or additional information pertaining to this bid solicitation shall

be in writing and submitted to the Purchasing Department prior to the scheduled bid opening.

The County shall not be responsible for oral interpretations given by any county employee,

representative or others. The issuance of written addendum/addenda is the only official

method whereby interpretation, clarification or additional information can be given.

5. Requirements:

(R051908)

a. Prevailing Law -

To all interested parties – all requirements specified herein notwithstanding, it is

Steuben County’s intent that, in all instances and under any circumstance, the law of

the land shall be in force. Steuben County does not knowingly request nor does it

December 22, 2023

Rev. 12/22/2023page 2

Industrial Mechanical Services

PW-24-075-B

knowingly authorize action(s) which are contrary to the laws, regulations, mandates

and all such statutes which are in force at any time during the term of any contract

awarded as a result of this bid solicitation. Laws, regulations, mandates and all such

statutes as promulgated by authorized government entities shall prevail.

b. Requirements –

It shall be understood and agreed by all interested parties that, unless amended

(specifications modified and/or waived) by Steuben County, and only to the extent

amended by the County, any and all information contained in this bid document is to

be considered an essential component of the bid document and subsequent contract(s)

AND that the bid document as published or amended represents the requirements

acceptable to Steuben County.

However, any and all requirements specified herein notwithstanding, it shall be

understood and agreed by all interested parties that the following shall apply:

Steuben County reserves as its right, the right to amend (modify and/or waive)

specifications where such amendment:

i. does not alter the essential nature and/or performance (the form, function, and

utility) of the equipment, product, or service.

ii. encourages the proffer of equivalent equipment, product, or service from

interested vendors and manufacturers.

c. Unless amended (specifications modified and/or waived) by the County, and only to

the extent amended by the County, this document (all information, terms and

conditions, requirements, specifications, and addendum/addenda) shall prevail. If

amended, said document as amended shall prevail.

i. Award of a bid shall not be construed as approval, by the County, for the

awardee to deviate from this document; regardless of whether said deviation(s) is

stated in the bidder's attachment(s) to its bid.

ii. Further, the County shall not be bound by the contents and language expressed in

the bidder's bid attachment(s) to its bid; including any attachment(s) submitted to

the bidder by manufacturers, sub-contractors, suppliers, and other parties.

6. Preparation of Bid Documents:

(R042208)

Bids must be submitted on the forms provided in the bid documents and prepared in the

following manner:

a. All bid forms shall be legibly completed using a permanent medium (e.g. ink,

typewriter, laser printer, etc.).

i. If the submittal of unit price(s) is a requirement, said unit price(s) shall prevail.

ii. All mathematical functions (extensions, additions, etc.) are subject to audit.

iii. In the event of a discrepancy between the price in words and that in figures, the

lower price shall be considered the price bid.

iv. Each price bid shall be expressed as a numerical dollar value; indicators such as

ditto marks, arrows, etc. are not acceptable.

b. All forms requiring the bidder’s signature shall be signed by the bidder or the bidder’s

authorized representative. Erasures and/or alterations shall be initialed by the

individual whose signature appears on the bid forms.

c. The bidder shall submit the bid in accordance with the bid documents and shall not

make any changes in the wording of the bid forms or make any stipulations or qualify

the bid in any manner.

December 22, 2023

Rev. 12/22/2023page 3

Industrial Mechanical Services

PW-24-075-B

d. Unless otherwise specified by Steuben County, all bids are required to be: FOB

Destination, freight allowed. Destination to be designated by the County.

e. All bids shall be firm for a period of forty-five (45) days from the bid opening date;

during which time the County shall render its decision.

7. Non-Collusive Bidding Clause and Certificate:

(R041811)

a. Clause –

“By submission of this bid, each bidder and each person signing on behalf of any

bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of knowledge and belief:

1. The prices in this bid have been arrived at independently without

collusion, consultation, communication or agreement, for the purpose of

restricting competition, as to any matter relating to such prices with any

other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in

this bid have not been knowingly disclosed by the bidder and will not

knowingly be disclosed by the bidder prior to opening, directly or

indirectly, to any other bidder or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any

other person, partnership or corporation to submit or not to submit a bid

for the purpose of restricting competition.”

b. The bidder shall submit a signed and dated Non-Collusive Bidding Certificate with its

bid. Said certificate is mandated by Section 103-d of the General Municipal Law.

Reference the “NON-COLLUSIVE BIDDING CERTIFICATE” form included in

this bid document.

8. Hold Harmless Clause and Form:

(R041811)

a. Clause –

“HOLD HARMLESS. The Agent shall at all times defend, indemnify and hold

harmless the County of Steuben and its employees from any and all claims, damages

or judgments or for the defense or payment thereof, based on any claim, action or

cause of action whatsoever, including any action for libel, slander, or personal injury,

or any affiliated claims, by reason of any act or failure to properly act on the part of

Agent and in particular as may arise from the performance under this contract. Such

obligation to the County shall not be construed to negate, abridge or reduce other

rights of indemnity which would otherwise exist. This provision shall supersede any

other provision in this Agreement deemed to be in conflict, unless specifically stated

otherwise. In the event of an injury by the subcontractor or its employees, they shall

cause notice to be served upon the County within twenty-four (24) hours of any such

injury.”

b. The bidder shall submit a signed and dated Hold Harmless Clause form with its bid.

Reference the “HOLD HARMLESS CLAUSE” form included in this bid document.

December 22, 2023

Rev. 12/22/2023page 4

Industrial Mechanical Services

PW-24-075-B

9. Iranian Energy Sector Divestment Certification:

(05/31/12)

Contractor/proposer hereby represents that said contractor/proposer is in compliance with

New York State General Municipal Law Section 103-g entitled “Iranian Energy Sector

Divestment”.

a. By submission of this bid, each bidder and each person signing on behalf of any

bidder certifies

and in the case of a joint bid, each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and belief, that

each bidder is not on the list created pursuant to NYS Finance Law Section 165-a(3)(b).

b. The bidder shall submit a signed, notarized and dated Iranian Energy Sector

Divestment Certification with its bid.

Said certificate is mandated by Section 103-g of the General Municipal Law. Reference the

Iranian Energy Sector Divestment Certificate form included in this bid document.

10. Prevention of Sexual Harassment:

(R100920)

Contractor hereby represents that said contractor is in compliance with New York State

Labor Law Section 201-g entitled “Prevention of Sexual Harassment”.

The Agent offering to provide services pursuant to this contract, as a Consultant, joint

venture consultant, subcontractor, attests that its performance of the services outlined in this contract

has a written policy addressing sexual harassment prevention in the workplace and provides training,

which meets the New York State Department of Labor’s model policy and training standards, to all

employees on an annual basis.

Furthermore, by submission of this Expression of Interest procurement document,

each agent and each person signing on behalf of any agent certifies, and in the case of a joint

submission each party thereto certifies its own organization, under penalty of perjury, that the

submitter has and has implemented a written policy addressing sexual harassment prevention

training to all of its employees. Such policy shall at minimum meet the requirements of Section Two

Hundred One – g of the New York State Labor Law (NYS Labor Law §201-g).

11. Required Insurance(s) and OSHA Training:

(R041811)

a. This bid document includes an information sheet entitled: STEUBEN COUNTY

STANDARD INSURANCE REQUIREMENTS AND CERTIFICATE OF NYS

WORKER’S COMPENSATION INSURANCE COVERAGE. These

requirements establish the minimum insurance(s) which the awardee(s) shall have in

effect prior to entering into a contract to do business with Steuben County. Said

insurance(s) are required to remain in effect throughout the term of the contract(s). In

the event that the awardee’s insurance lapses during the term of the contract, the

County reserves, as its right, the right to cancel the awardee’s contract(s) and to

purchase the contracted product(s)/service(s) on the open market; with any increase in

cost(s) to Steuben County being charged to the awardee. Credit shall not be issued to

the awardee where open market cost(s) to the County are less than the cost(s)

contracted with the awardee.

December 22, 2023

Rev. 12/22/2023page 5

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	PW-24-075-B
Bid Title:	Industrial Mechanical Services
Category:	Public Works Bids
Status:	Open

Industrial Mechanical Services

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See also