Guide Rail Materials

Agency:	Steuben County
State:	New York
Type of Government:	State & Local
Category:	56 - Construction and Building Materials 59 - Electrical and Electronic Equipment Components
Posted:	Jan 11, 2024
Due:	Feb 8, 2024
Solicitation No:	PW-24-025-B
Publication URL:	To access bid details, please log in.

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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

BID DOCUMENT

Legal Notice

Notice is hereby given that the Public Works Committee of the Steuben County Legislature and the

Commissioner of Public Works will receive sealed bids per specifications for:

Title: Guide Rail Materials

Document Number: PW-24-025-B

Bid documents are available, as of this date, at the Purchasing Department, 3 East Pulteney Square, Bath, New

York. Telephone number: 607-664-2484. These documents are also available on the internet; Steuben

County website at www.SteubenCountyNY.gov.

Interested parties assume all responsibility to acquire bid information and forms.

To be considered, bids must be submitted on Steuben County bid forms and delivered in a sealed opaque

envelope. Bids will be received at the Purchasing Department until 1:30 P.M. local time on Thursday,

February 8, 2024; at which time bids will be opened and read publicly.

Dated: January 08, 2024

___________________

Andrew G. Morse

Director of Purchasing

(R010824)

Rev. 1/08/2024 - 2page 1

Guide Rail Materials

PW-24-025-B

GENERAL TERMS AND CONDITIONS

1. Objective:

(R042208)

This bid document is published in order to obtain competitive prices for: Guide Rail Materials.

2. Acquisition of Bid Documents:

(R042208)

a. Bid documents are available, as of this date, at the Steuben County Purchasing Department, 3

East Pulteney Square, Bath, New York. The office is open Monday – Friday, 8:30 A.M. – 4:30

P.M., except holidays. Telephone number 607-664-2484. These documents are also available

on the internet; Steuben County website at www.SteubenCountyNY.gov.

b. Each bidder bears sole responsibility for acquisition of bid documents. Request for bid

documents to be forwarded is neither a guarantee nor an incurred obligation on the part of

Steuben County to ensure requestor’s receipt of bid documents; timely or otherwise.

c. Receipt of these bid documents, unsolicited or otherwise, shall not be construed a pre-

determination of your company’s qualifications to receive a contract award. Nor shall said receipt

of these bid documents be interpreted an endorsement that the recipient’s equipment, materials,

products, and/or services are in compliance with the bid specifications.

3. Document Number:

(R042208)

a. This document has been assigned the following number: PW-24-025-B.

b. Relevant award(s), contract(s), agreement(s), correspondence, etc. shall reference the assigned

document number.

c. It shall be understood by all interested parties that unless amended by, and only to the extent

amended by, the Commissioner of Public Works or the Director of Purchasing, this document (as

well as all requirements set forth herein) shall become an integral component of any and all

relevant contract(s)/purchase order(s)/agreement(s).

4. Examination, Interpretation, Correction of Bid Documents:

(R042208)

Each bidder shall examine all bid documents and judge all matters relating to the adequacy and accuracy

of such documents. Any inquiries, suggestions or requests concerning interpretation, clarification or

additional information pertaining to this bid solicitation shall be in writing and submitted to the

Purchasing Department prior to the scheduled bid opening. The County shall not be responsible for oral

interpretations given by any county employee, representative or others. The issuance of written

addendum/addenda is the only official method whereby interpretation, clarification or additional

information can be given.

5. Requirements:

(R051908)

a. Prevailing Law -

To all interested parties – any and all requirements specified herein notwithstanding, it is Steuben

County’s intent that, in all instances and under any circumstance, the law of the land shall be in

force. Steuben County does not knowingly request nor does it knowingly authorize action(s)

which are contrary to the laws, regulations, mandates and all such statutes which are in force at

any time during the term of any contract awarded as a result of this bid solicitation. Laws,

regulations, mandates and all such statutes as promulgated by authorized government entities

shall prevail.

b. Requirements –

January 08, 2024

Rev. 01/08/2024 - 2page 2

Guide Rail Materials

PW-24-025-B

It shall be understood and agreed by all interested parties that, unless amended (specifications

modified and/or waived) by Steuben County, and only to the extent amended by the County, any

and all information contained in this bid document is to be considered an essential component of

the bid document and subsequent contract(s) AND that the bid document as published or

amended represents the requirements acceptable to Steuben County.

However, any and all requirements specified herein notwithstanding, it shall be understood and

agreed by all interested parties that the following shall apply:

Steuben County reserves as its right, the right to amend (modify and/or waive) specifications

where such amendment;

i. does not alter the essential nature and/or performance (the form, function, and utility) of the

equipment, product, or service.

ii. encourages the proffer of equivalent equipment, product, or service from interested vendors

and manufacturers.

c. Unless amended (specifications modified and/or waived) by the County, and only to the extent

amended by the County, this document (all information, terms and conditions, requirements,

specifications, and addendum/addenda) shall prevail. If amended, said document as amended

shall prevail.

i. Award of a bid shall not be construed as approval, by the County, for the awardee to deviate

from this document; regardless of whether said deviation(s) is stated in the bidder's

attachment(s) to its bid.

ii. Further, the County shall not be bound by the contents and language expressed in the

bidder's bid attachment(s) to its bid; including any attachment(s) submitted to the bidder by

manufacturers, sub-contractors, suppliers, and other parties.

6. Preparation of Bid Documents:

(R042208)

Bids must be submitted on the forms provided in the bid documents and prepared in the following

manner:

a. All bid forms shall be legibly completed using a permanent medium (e.g. ink, typewriter, laser

printer, etc.).

i. If the submittal of unit price(s) is a requirement, said unit price(s) shall prevail.

ii. All mathematical functions (extensions, additions, etc.) are subject to audit.

iii. In the event of a discrepancy between the price in words and that in figures, the lower price

shall be considered the price bid.

iv. Each price bid shall be expressed as a numerical dollar value; indicators such as ditto marks,

arrows, etc. are not acceptable.

b. All forms requiring the bidder’s signature shall be signed by the bidder or the bidder’s authorized

representative. Erasures and/or alterations shall be initialed by the individual whose signature

appears on the bid forms.

c. The bidder shall submit the bid in accordance with the bid documents and shall not make any

changes in the wording of the bid forms or make any stipulations or qualify the bid in any

manner.

d. Unless otherwise specified by Steuben County, all bids are required to be: FOB Destination,

freight allowed. Destination to be designated by the County.

e. All bids shall be firm for a period of forty-five (45) days from the bid opening date; during which

time the County shall render its decision.

7. Non-Collusive Bidding Clause and Certificate:

(R041811)

a. Clause –

January 08, 2024

Rev. 01/08/2024 - 2page 3

Guide Rail Materials

PW-24-025-B

“By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,

and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty

of perjury, that to the best of knowledge and belief:

1. The prices in this bid have been arrived at independently without collusion,

consultation, communication or agreement, for the purpose of restricting

competition, as to any matter relating to such prices with any other bidder or with

any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid

have not been knowingly disclosed by the bidder and will not knowingly be

disclosed by the bidder prior to opening, directly or indirectly, to any other bidder

or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any other person,

partnership or corporation to submit or not to submit a bid for the purpose of

restricting competition.”

b. The bidder shall submit a signed and dated Non-Collusive Bidding Certificate with its bid. Said

certificate is mandated by Section 103-d of the General Municipal Law. Reference the “NON-

COLLUSIVE BIDDING CERTIFICATE” form included in this bid document.

8. Hold Harmless Clause and Form:

(R041811)

a. Clause –

“HOLD HARMLESS. The Agent shall at all times defend, indemnify and hold harmless the

County of Steuben and its employees from any and all claims, damages or judgments or for the

defense or payment thereof, based on any claim, action or cause of action whatsoever, including

any action for libel, slander, or personal injury, or any affiliated claims, by reason of any act or

failure to properly act on the part of Agent and in particular as may arise from the performance

under this contract. Such obligation to the County shall not be construed to negate, abridge or

reduce other rights of indemnity which would otherwise exist. This provision shall supersede

any other provision in this Agreement deemed to be in conflict, unless specifically stated

otherwise. In the event of an injury by the subcontractor or its employees, they shall cause

notice to be served upon the County within twenty-four (24) hours of any such injury.”

b. The bidder shall submit a signed and dated Hold Harmless Clause form with its bid. Reference

the “HOLD HARMLESS CLAUSE” form included in this bid document.

9. Iranian Energy Sector Divestment Certification:

(05/31/12)

Contractor/proposer hereby represents that said contractor/proposer is in compliance with New York

State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”.

a. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies

and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty

of perjury, that to the best of its knowledge and belief, that each bidder is not on the list created

pursuant to NYS Finance Law Section 165-a(3)(b).

b. The bidder shall submit a signed, notarized and dated Iranian Energy Sector Divestment

Certification with its bid.

Said certificate is mandated by Section 103-g of the General Municipal Law. Reference the Iranian

Energy Sector Divestment Certificate form included in this bid document.

10. Prevention of Sexual Harassment:

(R100920)

Contractor hereby represents that said contractor is in compliance with New York State Labor Law

Section 201-g entitled “Prevention of Sexual Harassment”.

January 08, 2024

Rev. 01/08/2024 - 2page 4

Guide Rail Materials

PW-24-025-B

The Agent offering to provide services pursuant to this contract, as a Consultant, joint venture

consultant, subcontractor, attests that its performance of the services outlined in this contract has a written

policy addressing sexual harassment prevention in the workplace and provides training, which meets the New

York State Department of Labor’s model policy and training standards, to all employees on an annual basis

Furthermore, by submission of this Expression of Interest procurement document, each agent and

each person signing on behalf of any agent certifies, and in the case of a joint submission each party thereto

certifies its own organization, under penalty of perjury, that the submitter has and has implemented a written

policy addressing sexual harassment prevention training to all of its employees. Such policy shall at minimum

meet the requirements of Section Two Hundred One – g of the New York State Labor Law (NYS Labor Law

§201-g).

11. Required Insurance(s) and OSHA Training:

(R041811)

a. This bid document includes an information sheet entitled: STEUBEN COUNTY STANDARD

INSURANCE REQUIREMENTS AND CERTIFICATE OF NYS WORKER’S

COMPENSATION INSURANCE COVERAGE. These requirements establish the minimum

insurance(s) which the awardee(s) shall have in effect prior to entering into a contract to do

business with Steuben County. Said insurance(s) are required to remain in effect throughout the

term of the contract(s). In the event that the awardee’s insurance lapses during the term of the

contract, the County reserves, as its right, the right to cancel the awardee’s contract(s) and to

purchase the contracted product(s)/service(s) on the open market; with any increase in cost(s) to

Steuben County being charged to the awardee. Credit shall not be issued to the awardee where

open market cost(s) to the County are less than the cost(s) contracted with the awardee.

b. Additional Insured, Certificate Holder, and Bid Document Number -

i. Steuben County shall be named* as an “Additional Insured” in the contractor’s policy

for all intents and purposes of contract(s) issued as a result of an award of this bid.

*Note: “Additional Insured” shall read – Steuben County, 3 East Pulteney Square, Bath,

NY 14810; reference 9.b.iii, herein.

ii. “Certificate Holder” shall read – Steuben County, 3 East Pulteney Square, Bath, NY

14810; reference 9.b.iii, herein.

iii. With regard to “Additional Insured” and “Certificate Holder”; unless specified to the

contrary herein, the following shall not be acceptable to Steuben County:

 Other designations such as “Steuben County Legislature”

 Specific departments (committees, sub-groups, etc.) such as “Department of Public

Works”

 Other entities (public or private) and named individuals such as “ABC” Township,

“XYZ” Corporation, “John and Mary Doe”, etc.

iv. The Bid Document Number and the Bid Title shall be referenced in the

“Description…” / “Additional Comments” section of the Certificate of Insurance form.

c. Each awardee shall submit an original of its Certificate of Insurance and NYS Worker’s

Compensation Insurance Coverage form (which indicates the contractor’s compliance with

the above sections a. and b.) to the following: Steuben County Department of Public Works,

Attention: Debbie Mess, Senior Acct. Clerk Typist, 3 East Pulteney Square, Bath, New York

14810 (607) 664-2460.

d. The Certificate of Insurance and NYS Worker’s Compensation Insurance Coverage form

must be approved by the County Risk Manager prior to the contractor’s acting on and/or

performing any of the obligations it incurred as a result of the award and/or contract.

e. Self-employed persons must carry such Worker’s Compensation coverage as directed by the

Steuben County Risk Manager.

f. Workers’ Compensation Insurance Exemption—

January 08, 2024

Rev. 01/08/2024 - 2page 5

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	PW-24-025-B
Bid Title:	Guide Rail Materials
Category:	Public Works Bids
Status:	Open

Guide Rail Materials

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See also