Crane Rental Services - General Bridge Services

Agency:	Steuben County
State:	New York
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Posted:	Jan 16, 2024
Due:	Feb 1, 2024
Solicitation No:	PW-24-070-B
Publication URL:	To access bid details, please log in.

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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

BID DOCUMENT

Legal Notice

Notice is hereby given that the Public Works Committee of the Steuben County Legislature and the

Commissioner of Public Works will receive sealed bids per specifications for:

Title: Crane Rental Services - General Bridge Services

Document Number: PW-24-070-B

Bid documents are available, as of this date, at the Purchasing Department, 3 East Pulteney Square, Bath, New

York. Telephone number: 607-664-2484. These documents are also available on the internet; Steuben

County website at www.SteubenCountyNY.gov.

Interested parties assume all responsibility to acquire bid information and forms.

To be considered, bids must be submitted on Steuben County bid forms and delivered in a sealed opaque

envelope. Bids will be received at the Purchasing Department until 1:30 P.M. local time on Thursday,

February 1, 2024; at which time bids will be opened and read publicly.

Dated: January 11, 2024

___________________

Andrew G. Morse

Director of Purchasing

(R011124)

Rev. 1/11/2024 - 1page 1

Crane Rental Services – General Bridge Services

PW-24-070-B

GENERAL TERMS AND CONDITIONS

1. Objective:

(R042208)

This bid document is published in order to obtain competitive prices for: Crane Rental Services -

General Bridge Services. The contractor’s responsibility shall include, but is not limited to, the

following:

a. supply the County with both, an equipment driver/operator and an equipment ground man (if an

equipment ground man is required for the proper operation and performance of the crane) who

are licensed, trained, competent, and experienced in:

i. the operation and maintenance of the rental/rented equipment.

ii. the job performance requirements for rigging, lifting and setting bridge beams and box and

pipe culverts.

The cost for equipment driver/operator and equipment ground man (if required for the proper

operation and performance of the crane) shall be included in the bidders “In Toto Price(s) Bid”.

b. supply the County with the crane equipment on a “standby”, rental basis. The term “standby”

shall mean that the contractor shall have the specified crane equipment available for rent within

any reasonable time period during the term of the contract.

c. the supply and mobilization of all of the following to and from a project site within a specified

location within the County: Equipment, Equipment Driver/Operator, Equipment Ground man (if

an equipment ground man is required for the proper operation and performance of the crane), and

ancillary items (as may be necessary).

d. the costs for mobilization and demobilization shall be included in the rental prices bid.

Therefore, mobilization shall not be invoiced as a separate line item; nor shall the time required

for mobilization/demobilization to or from the project site be invoiced as rental time.

e. supply the County with equipment which is in good and reliable operating condition.

f. all costs and labor associated with fuel, operation, maintenance, and repair of rental equipment.

Note: All fueling and maintenance of equipment shall be performed prior to or at the conclusion

of the standard Steuben County Department of Public Works workday; i.e. Monday – Thursday,

6:00 a.m. – 4:30 p.m. All repair work shall be performed at times and in such a fashion so as to

minimize “downtime”. “Downtime” shall be credited to Steuben County on a “per hour of

downtime” basis.

g. furnish proof of sufficient insurance coverage. It is a requirement that all required insurance(s)

remain enforced throughout the contract term.

h. all crane work shall be performed under the general supervision of the County’s Bridge Project

Quality Control Technician or the project foreman.

2. Acquisition of Bid Documents:

(R042208)

a. Bid documents are available, as of this date, at the Steuben County Purchasing Department, 3

East Pulteney Square, Bath, New York. The office is open Monday – Friday, 8:30 A.M. – 4:30

P.M., except holidays. Telephone number 607-664-2484. These documents are also available

on the internet; Steuben County website at www.SteubenCountyNY.gov.

b. Each bidder bears sole responsibility for acquisition of bid documents. Request for bid

documents to be forwarded is neither a guarantee nor an incurred obligation on the part of

Steuben County to ensure requestor’s receipt of bid documents; timely or otherwise.

c. Receipt of these bid documents, unsolicited or otherwise, shall not be construed a pre-

determination of your company’s qualifications to receive a contract award. Nor shall said receipt

of these bid documents be interpreted as an endorsement that the recipient’s equipment, materials,

products, and/or services are in compliance with the bid specifications.

January 11, 2024

Rev. 1/11/2024 - 2page 2

Crane Rental Services – General Bridge Services

PW-24-070-B

3. Document Number:

(R042208)

a. This document has been assigned the following number: PW-24-070-B.

b. Relevant award(s), contract(s), agreement(s), correspondence, etc. shall reference the assigned

document number.

c. It shall be understood by all interested parties that unless amended by, and only to the extent

amended by, the Commissioner of Public Works or the Director of Purchasing, this document (as

well as all requirements set forth herein) shall become an integral component of any and all

relevant contract(s)/purchase order(s)/agreement(s).

4. Examination, Interpretation, Correction of Bid Documents:

(R042208)

Each bidder shall examine all bid documents and judge all matters relating to the adequacy and accuracy

of such documents. Any inquiries, suggestions or requests concerning interpretation, clarification or

additional information pertaining to this bid solicitation shall be in writing and submitted to the

Purchasing Department prior to the scheduled bid opening. The County shall not be responsible for oral

interpretations given by any county employee, representative or others. The issuance of written

addendum/addenda is the only official method whereby interpretation, clarification or additional

information can be given.

5. Requirements:

(R051908)

a. Prevailing Law -

To all interested parties – any and all requirements specified herein notwithstanding, it is Steuben

County’s intent that, in all instances and under any circumstance, the law of the land shall be in

force. Steuben County does not knowingly request nor does it knowingly authorize action(s)

which are contrary to the laws, regulations, mandates and all such statutes which are in force at

any time during the term of any contract awarded as a result of this bid solicitation. Laws,

regulations, mandates and all such statutes as promulgated by authorized government entities

shall prevail.

b. Requirements –

It shall be understood and agreed by all interested parties that, unless amended (specifications

modified and/or waived) by Steuben County, and only to the extent amended by the County, any

and all information contained in this bid document is to be considered an essential component of

the bid document and subsequent contract(s) AND that the bid document as published or

amended represents the requirements acceptable to Steuben County.

However, any and all requirements specified herein notwithstanding, it shall be understood and

agreed by all interested parties that the following shall apply:

Steuben County reserves as its right, the right to amend (modify and/or waive) specifications

where such amendment;

i. does not alter the essential nature and/or performance (the form, function, and utility) of

the equipment, product, or service.

ii. encourages the proffer of equivalent equipment, product, or service from interested

vendors and manufacturers.

c. Unless amended (specifications modified and/or waived) by the County, and only to the extent

amended by the County, this document (all information, terms and conditions, requirements,

specifications, and addendum/addenda) shall prevail. If amended, said document as amended

shall prevail.

i. Award of a bid shall not be construed as approval, by the County, for the awardee to

deviate from this document; regardless of whether said deviation(s) is stated in the bidder's

attachment(s) to its bid.

January 11, 2024

Rev. 1/11/2024 - 2page 3

Crane Rental Services – General Bridge Services

PW-24-070-B

ii. Further, the County shall not be bound by the contents and language expressed in the

bidder's bid attachment(s) to its bid; including any attachment(s) submitted to the bidder

by manufacturers, sub-contractors, suppliers, and other parties.

6. Preparation of Bid Documents:

(R042208)

Bids must be submitted on the forms provided in the bid documents and prepared in the following

manner:

a. All bid forms shall be legibly completed using a permanent medium (e.g. ink, typewriter, laser

printer, etc.).

i. If the submittal of unit price(s) is a requirement, said unit price(s) shall prevail.

ii. All mathematical functions (extensions, additions, etc.) are subject to audit.

iii. In the event of a discrepancy between the price in words and that in figures, the lower

price shall be considered the price bid.

iv. Each price bid shall be expressed as a numerical dollar value; indicators such as ditto

marks, arrows, etc. are not acceptable.

b. All forms requiring the bidder’s signature shall be signed by the bidder or the bidder’s authorized

representative. Erasures and/or alterations shall be initialed by the individual whose signature

appears on the bid forms.

c. The bidder shall submit the bid in accordance with the bid documents and shall not make any

changes in the wording of the bid forms or make any stipulations or qualify the bid in any

manner.

d. Unless otherwise specified by Steuben County, all bids are required to be: FOB Destination,

freight allowed. Destination to be designated by the County.

e. All bids shall be firm for a period of forty-five (45) days from the bid opening date; during which

time the County shall render its decision.

7. Non-Collusive Bidding Clause and Certificate:

(R041811)

a. Clause –

“By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,

and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty

of perjury, that to the best of knowledge and belief:

1. The prices in this bid have been arrived at independently without collusion,

consultation, communication or agreement, for the purpose of restricting

competition, as to any matter relating to such prices with any other bidder or with

any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid

have not been knowingly disclosed by the bidder and will not knowingly be

disclosed by the bidder prior to opening, directly or indirectly, to any other bidder

or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any other person,

partnership or corporation to submit or not to submit a bid for the purpose of

restricting competition.”

b. The bidder shall submit a signed and dated Non-Collusive Bidding Certificate with its bid. Said

certificate is mandated by Section 103-d of the General Municipal Law. Reference the “NON-

COLLUSIVE BIDDING CERTIFICATE” form included in this bid document.

8. Hold Harmless Clause and Form:

(R041811)

a. Clause –

January 11, 2024

Rev. 1/11/2024 - 2page 4

Crane Rental Services – General Bridge Services

PW-24-070-B

“HOLD HARMLESS. The Agent shall at all times defend, indemnify and hold harmless the

County of Steuben and its employees from any and all claims, damages or judgments or for the

defense or payment thereof, based on any claim, action or cause of action whatsoever, including

any action for libel, slander, or personal injury, or any affiliated claims, by reason of any act or

failure to properly act on the part of Agent and in particular as may arise from the performance

under this contract. Such obligation to the County shall not be construed to negate, abridge or

reduce other rights of indemnity which would otherwise exist. This provision shall supersede

any other provision in this Agreement deemed to be in conflict, unless specifically stated

otherwise. In the event of an injury by the subcontractor or its employees, they shall cause

notice to be served upon the County within twenty-four (24) hours of any such injury.”

b. The bidder shall submit a signed and dated Hold Harmless Clause form with its bid. Reference

the “HOLD HARMLESS CLAUSE” form included in this bid document.

9. Iranian Energy Sector Divestment Certification:

(05/31/12)

Contractor/proposer hereby represents that said contractor/proposer is in compliance with New York

State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”.

a. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies

and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty

of perjury, that to the best of its knowledge and belief, that each bidder is not on the list created

pursuant to NYS Finance Law Section 165-a(3)(b).

b. The bidder shall submit a signed, notarized and dated Iranian Energy Sector Divestment

Certification with its bid.

Said certificate is mandated by Section 103-g of the General Municipal Law. Reference the Iranian

Energy Sector Divestment Certificate form included in this bid document.

10. Prevention of Sexual Harassment:

(R100920)

Contractor hereby represents that said contractor is in compliance with New York State Labor Law

Section 201-g entitled “Prevention of Sexual Harassment”.

The Agent offering to provide services pursuant to this contract, as a Consultant, joint venture

consultant, subcontractor, attests that its performance of the services outlined in this contract has a written

policy addressing sexual harassment prevention in the workplace and provides training, which meets the New

York State Department of Labor’s model policy and training standards, to all employees on an annual basis.

Furthermore, by submission of this Expression of Interest procurement document, each agent and

each person signing on behalf of any agent certifies, and in the case of a joint submission each party thereto

certifies its own organization, under penalty of perjury, that the submitter has and has implemented a written

policy addressing sexual harassment prevention training to all of its employees. Such policy shall at minimum

meet the requirements of Section Two Hundred One – g of the New York State Labor Law (NYS Labor Law

§201-g).

11. Required Insurance(s) and OSHA Training:

(R041811)

a. This bid document includes an information sheet entitled: STEUBEN COUNTY STANDARD

INSURANCE REQUIREMENTS AND CERTIFICATE OF NYS WORKER’S

COMPENSATION INSURANCE COVERAGE. These requirements establish the minimum

insurance(s) which the awardee(s) shall have in effect prior to entering into a contract to do

business with Steuben County. Said insurance(s) are required to remain in effect throughout the

term of the contract(s). In the event that the awardee’s insurance lapses during the term of the

January 11, 2024

Rev. 1/11/2024 - 2page 5

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	PW-24-070-B
Bid Title:	Crane Rental Services - General Bridge Services
Category:	Public Works Bids
Status:	Open

Crane Rental Services - General Bridge Services

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See also