Parks & Recreation ADA Assessment & Transportation Plan

Agency:	City of Dublin
State:	Ohio
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Posted:	Nov 13, 2023
Due:	Dec 6, 2023
Publication URL:	To access bid details, please log in.

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PARKS AND RECREATION

ADA ASSESSMENT

& TRANSITION PLAN

REQUEST FOR PROPOSALS

Issue Date: November 15, 2023

Deadline: December 6, 2023

Introduction & Purpose of Work

The City of Dublin (City) Parks and Recreation Department (Department) is issuing this request

for proposals (RFP) for consultant services to conduct a comprehensive assessment of the

Department’s parks, open spaces, facilities, programs, services, activities, and communications

for compliance with the Americans with Disabilities Act (ADA) and the State of Ohio accessibility

standards. The project outcome will be an ADA Assessment and Transition Plan (Plan) providing

recommendations as the basis for prioritizing, budgeting, implementing, and monitoring the

removal of barriers.

The Americans with Disabilities Act (ADA), passed on July 26, 1990 as Public Law 101-336 (42

U.S.C. Sec 12101 et seq.), became effective on January 26, 1992. The current text of the ADA

includes changes made by the ADA Amendments Act of 2008 (Public Law 110-325), which

became effective on January 1, 2009. The fundamental goal of the ADA is to ensure equal

access to civic life by people with disabilities, and the Act prohibits discrimination against

disabled persons in the United States. Title II of the ADA requires state and local governments

to make their programs, services, and activities accessible to persons with disabilities, and

establishes physical requirements for public facilities.

Background

Dublin is a city of approximately 50,000 residents located just northwest of Columbus, Ohio. It

offers residents and corporate citizens responsive services, attractive housing, thoughtful and

strategic planning, innovative ideas and technology, abundant recreational programs, parks and

amenities, and a dynamic community life. Dublin is ranked the number one small city in Ohio

and is consistently ranked one of the safest cities in the nation.

The City has approximately 1,041 acres of maintained/developed park and open spaces with 64

public parks, which include 43 neighborhood parks and 21 community parks. The facilities

supporting the City’s recreational programming, events and activities include the following

amenities:

 17 Picnic Shelters/Pavilions

 36 Multi-Purpose Sports Fields

 2 Cricket Grounds

 22 Baseball Fields

 14 Softball Fields

 14 Basketball Courts

 18 Tennis Courts

 44 Playgrounds (2 fully ADA accessible)

 1 Dog Park

 1 Skate Park

 1 Bicycle Track

 5 Sand Volleyball Courts

 8 Pickleball Courts

 2 Splash Pads

 2 Outdoor Aquatic Complexes

 57 Fishing Ponds

 1 Special Needs Sport Field

 4 Outdoor Fitness Equipment Sets

 1 Community Recreation Center (110,000 square feet and approximately 1,200

programs annually)

 1 Community Meeting Center (3,732 square feet)

The City hosts several outside permitted events and five internal signature City events, which

include:

 St. Patrick’s Day Parade

 Independence Day Parade, Entertainment/Concert and Fireworks Display

 Dublin Irish Festival

 Spooktacular

 Christmas Tree Lighting Ceremony

Serving a diverse population, the City aims to provide a welcoming and inclusive experience on

all City owned properties as well as through programming and communications. Additional

information is available on the City’s website: www.dublinohiousa.gov

Scope of Work

At a minimum, the Transition Plan will provide recommendations for complying with accessibility

requirements as mandated by the ADA and State of Ohio. It will also provide the basis for

prioritizing, budgeting, implementing, and monitoring barrier removal.

The selected firm will be expected to perform all technical and other analyses necessary to

complete the scope of work including, but not limited to the steps and tasks outlined below as a

guide.

 ADA Assessment: The Assessment process shall identify any programmatic, physical

and communication barriers limiting the accessibility of the Department’s programs,

services, activities, and facilities to include the following:

o Identify necessary documents, materials, and resources to conduct the

Assessment.

o Assist Department staff in developing a strategy to implement and complete the

Assessment process by the consultant.

o Identify which of the Department’s parks, facilities, programs, services, activities,

and communications are subject to the requirements of the ADA and the State of

Ohio.

o Develop necessary forms, technological solutions and procedures required to

complete the Assessment.

o Conduct a comprehensive review of Department parks, facilities, programs,

services, activities and communications, including website and

interpretive/educational content (i.e. linguistically accessible and inclusive

language) for the Assessment.

o Provide Geographic Information System (GIS) data support to the Department

including inventory and mapping of barriers.

o Compile and finalize the ADA Assessment Report.

 Community Engagement: Develop a public engagement strategy for proposed

outreach and engagement with interested persons, including individuals with disabilities

or organizations representing individuals with disabilities.

o Develop a proposal and implementation timeline to engage the community in the

Plan process.

o Specify the proposed number of meetings and/or workshops necessary to

achieve suitable engagement to meet the Plan’s goals.

o Incorporate opportunities for public comment into phases of the Plan process.

o Review and incorporate public comment and feedback into the Plan.

o Specify other engagement tools and media that will be utilized to implement

community engagement.

o Develop public engagement materials including surveys, informational materials,

and presentations.

 Transition Plan: Develop a Transition Plan based upon the results of the Assessment

Report, policy reviews, City staff guidance, and public feedback. The Transition Plan

shall comply with the ADA Title II and the State of Ohio including, but not limited to the

following:

o Summarize the findings of the Assessment process.

o Provide detailed recommendations of remedial measures to correct deficiencies

and a methodology for the prioritization of barrier remediation.

o Estimate costs of remediation measures and barrier removal Transition Plans.

o In consultation with Department staff, prepare an implementation schedule that

includes milestones or measures of achievement for monitoring implementation.

o Recommend procedures for periodically reviewing and updating the Transition

Plan.

o Recommend procedures and forms for performing assessments of additional or

future barriers.

o Recommend procedures and forms for filing public requests for accommodation.

o Recommend a policy or procedure that is available to all members of the public

and staff that addresses issues pertaining to ADA compliance, access and

inclusive/adaptive programming. This policy shall include a dispute process in

compliance with the ADA.

o Provide a list of references and contact information for ADA and accessibility

related resources.

o Provide a draft and final report incorporating comments from the Department,

the public and stakeholders.

• Project Management: Project management tasks are to include the following:

o Developing agendas, facilitating meetings, reporting and note taking.

o Developing and adhering to the project schedule and budget.

o Project data management, documentation, and record keeping.

o Providing periodic progress reports and presentations for Department staff, City

Boards, City Commissions and City Council.

o Facilitating meetings including project team meetings throughout the Plan

process, including the project kick-off and closeout.

 Additional Services (optional): Recommendations as the consultant determines

appropriate based on experience.

Deliverables

The submission will include a detailed report on the items outlined in the Scope of Work

section.

Submittal Requirements

Responses should be prepared as simply as possible and provide a straightforward, concise

description of the contractor’s capabilities to satisfy the requirements of this RFP. Emphasis

should be concentrated on accuracy, completeness, and clarity of content. Proposals should

have a 10-page limit (not including front and back cover, table of contents or fee proposal).

Firms should adhere to the following order and content for proposal sections. Each section

should be labeled for ease of reference:

A. Cover Sheet and Contact Information

The cover sheet should have the primary contact information including name,

organization, phone number, email and address. The cover sheet should also include

a brief statement on the firm’s interest in the project.

B. Qualifications

Include examples of similar work done within the last 10 years. In each example,

provide the name(s) of team members involved who will be assigned to this project

and client contact references (including name, title, phone number, and email

address). The City of Dublin reserves the right to contact any of the organizations or

individuals listed.

C. Approach and Methodology

Describe your firm’s intended approach to accomplishing each item listed in the Scope

of Work section. This should include, but is not limited to how the firm will conduct

the necessary research and analysis to provide an informed recommendation. Firms

should provide a project timeline and management plan for each item listed in the

scope of work.

D. Contract Exceptions

Indicate any concerns with the terms of the City’s “Professional Services Agreement”

attached as “Attachment A”. Please make comments as specific as possible.

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Parks & Recreation ADA Assessment & Transportation Plan

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