NOTICE TO BIDDERS
SEALED BIDS for the furnishing and delivering of bulk 2% and skim MILK for the Washington
County Correctional Facility, Washington, PA 15301 will be received at the Office of the County
Controller, 100 West Beau Street, Suite 403, Courthouse Square Office Building, Washington,
Pennsylvania 15301, until 11:00 A.M. Prevailing Time, on Tuesday, December 19, 2023. Late bids
are not accepted.
The above-mentioned bid document may be obtained from the Washington County website at
www.co.washington.pa.us. Vendors receiving bid documents are responsible for checking for contract
changes at the website.
All bids must be submitted as ONE ORIGINAL + ONE (UNBOUND) COPY according to the
specifications and upon a uniform bid document blank. Proposers may email their written request to the
Washington County Purchasing Office to Dalton Thompson at dalton.thompson@co.washington.pa.us or to
Randy Vankirk at vankirkr@co.washington.pa.us. Any requests for clarifications are due to be received no
later than ten days prior to bid opening. Inquiries will not be accepted orally or via phone.
Bid Securities are not required.
Washington County will not be held responsible for any incorrect information obtained from
any source other than from Washington County.
SEALED BID ENVELOPE MUST BE MARKED:
BID: WCCF Milk
CONRACT NO. #121923-WCCFMilk
The Washington County Commissioners reserve the right to reject any or all bid proposals.
ATTEST:
WASHINGTON COUNTY BOARD OF COMMISSIONERS:
CYNTHIA B GRIFFIN
CHIEF CLERK
COMMISSIONER DIANA IREY VAUGHAN, CHAIR
COMMISSIONER LARRY MAGGI, VICE CHAIR
COMMISSIONER NICK SHERMAN
To be advertised November 30th 2023 and December 7th 2023
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PROPOSAL FORM
CONTRACT: WCCF MILK
WASHINGTON COUNTY
DATE:
TO:
WASHINGTON COUNTY COMMISSIONERS
WASHINGTON, PA 15301
In accordance with the advertisement of the Washington County Commissioners, Courthouse Square,
Washington, PA inviting proposals for the furnishing, delivering of “MILK” for the Washington County
Correctional Facility, Washington County, Washington, Pennsylvania, having examined the attached
specifications and understanding the same, the undersigned proposes to furnish and comply with all of said
specifications for a period of three (3) years from January 1, 2024 thru December 31, 2026.
MILK ITEMS FOR DELIVERY TO THE WASHINGTON COUNTY CORRECTIONAL
FACILITY AT 100 W CHERRY AVE, WASHINGTON PA 15301.
CURRENT DECEMBER 2023 MINIMUM PRICES ESTABLISHED BY THE MILK
MARKETING BOARD AND SUBJECT TO CHANGE.
PACKED CASE (50/8oz. Cartons) 2% MILK:
$_________________________________delivered
PACKED CASE (50/8oz. Cartons) SKIM MILK:
$_________________________________delivered
GALLON 2% MILK:
$__________________________________delivered
GALLON SKIM MILK:
$__________________________________delivered
PRICES TO BE HELD AT THE MINIMUM PRICES ESTABLISHED BY THE MILK MARKETING
BOARD THROUGHOUT CONTRACT TERM.
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SIGNATURE PAGE
ATTEST: _________________________________ __________________________________________
(Secretary if bid by a Corporation)
Name of Bidder
ADDRESS:______________________________________________________________________________
________________________________________________________________________________________
_________________________________________ __________________________________________
(Signature of Bidder)
(Typed Name of Bidder-Must be an Officer)
Phone #:_____________________________________________________________________________
EMAIL:_____________________________________________________________________________
FAX: _______________________________________________________________________________
LOCATION OF PLANT:_______________________________________________________________
WE ARE REQUIRED TO ISSUE A FORM 1099 FOR PAYMENTS PROCESSED
THIS FORM (Page 3) MUST BE RETURNED WITH BID PROPOSAL
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ALL BIDS MUST BE SUBMITTED
AS ONE ORIGINAL + ONE COPY
BY 11:00 A.M.
DATE OF BID OPENING
SEALED BID ENVELOPE MUST BE MARKED:
BID: WCCF MILK
CONTRACT #121923-WCCFMilk
The following forms must be signed and returned with Bid Proposal. If the
following forms are not signed and returned with Bid Proposal, your bid proposal
may not be considered.
1. Proposal Form
2. Signature Page
3. Anti-Collusion Affidavit
4. Insurance Requirements
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VENDOR MUST SUBMIT UNIT COST PRICES AS REQUESTED IN BID PROPOSAL. FAILURE TO SUBMIT
UNIT COSTS EXACTLY AS REQUESTED WILL CAUSE YOUR BID ON THAT ITEM NOT TO BE CONSIDERED.
ALSO DUPLICATE BIDS ON ONE ITEM ARE UNACCEPTABLE.
ALL AWARDS WILL BE ON THE UNIT COST. UNIT COSTS SUBMITTED BY VENDOR MUST CALCULATE
OUT EVENLY TO THE CASE COST AND TOTAL COST. THE COUNTY WILL NOT BE RESPONSIBLE FOR
ANY INCORRECT UNIT COSTS SUBMITTED BY THE VENDOR.
BID DOCUMENTS WHICH ARE NOT SIGNED BY INDIVIDUALS MAKING THEM SHALL HAVE ATTACHED
THERETO A POWER OF ATTORNEY WITH AUTHORITY TO SIGN THE DOCUMENT IN THE NAME OF THE
PERSON FOR WHOM IT IS ASSIGNED.
BID DOCUMENTS SIGNED FOR A CORPORATION SHALL HAVE THE CORRECT CORPORATE NAME
THEREON, AND THE SIGNATURE OF THE PRESIDENT OR THE PRESIDENT OR OTHER AUTHORIZED
OFFICER OF THE CORPORATION MANUALLY WRITTEN BELOW THE CORPORATE NAME FOLLOWING
THE WORD “BY______________________.” ANY DOCUMENT MANUALLY SIGNED BY AN OFFICIAL OTHER
THAN THE PRESIDENT OF THE CORPORATION SHALL HAVE ATTACHED TO IT A CERTIFIED COPY OF A
RESOLUTION OF THE BOARD OF DIRECTORS DIRECTING AUTHORITY OF SUCH OFFICIAL TO SIGN THE
BID DOCUMENT. THE BID DOCUMENT SHALL ALSO BEAR THE ATTESTING SIGNATURE OF THE
SECRETARY OF THE CORPORATION, AND THE IMPRESSION OF THE CORPORATE SEAL.
BY SIGNING THIS DOCUMENT VENDOR AGREES TO THE TERMS AND CONDITIONS OF THE
“AGREEMENT” INCLUDED IN THIS DOCUMENT AND THE TERMS AND CONDITIONS OF THE BID
DOCUMENT.
__________________________________________
Name of Bidder
ADDRESS:______________________________________________________________________________
________________________________________________________________________________________
_________________________________________ __________________________________________
(Signature of Bidder)
(Typed Name of Bidder-Must be an Officer)
Phone #:_____________________________________________________________________________
EMAIL:_____________________________________________________________________________
FAX: _______________________________________________________________________________
THIS FORM MUST BE COMPLETED AND ATTACHED WITH ORIGINAL BID PROPOSAL.
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