REQUEST FOR PROPOSALS
Proposals for a regional, Joint Transitional and Rapid Rehousing Program to provide housing
support services in the Mon-Valley to individuals and families experiencing homelessness. These
proposals will be received at the Office of the County Controller, 100 West Beau Street, Suite 403,
Courthouse Square Office Building, Washington, PA 15301, until 11:00 A.M. Prevailing Time, on
Tuesday, January 2, 2024, and immediately opened and read aloud therein. Names only to be read
aloud. These proposals are being accepted by Washington County its’ Department of Human Services.
Late proposals will not be accepted.
The above-mentioned RFP document may be obtained from the Washington County website at
www.co.washington.pa.us. Vendors receiving RFP documents are responsible for checking for
contract changes at the website.
All bids must be submitted as ONE ORIGINAL + ONE (UNBOUND) COPY according to the
specifications and upon a uniform bid document blank. Proposers may email their written request to
the Washington County Purchasing Office to Dalton Thompson at
dalton.thompson@co.washington.pa.us or to Randy Vankirk at vankirkr@co.washington.pa.us. Any
requests for clarifications are due to be received no later than ten days prior to RFP opening. Inquiries
will not be accepted orally or via phone. Specification inquiries can be made in writing to the Human
Services team as listed on the website RFP posting under “Contact.”
Bid Securities are not required.
Washington County will not be held responsible for any incorrect information obtained from any
source other than from Washington County.
SEALED BID ENVELOPE MUST BE MARKED:
RFP: Joint Transitional/Rapid Rehousing Service Program – Mon Valley
Contract No. 010224-TH-RRH Program (Homeless Services)
The Washington County Commissioners reserve the right to reject any or all bid proposals.
ATTEST:
WASHINGTON COUNTY COMMISSIONERS:
CYNTHIA B GRIFFIN
CHIEF CLERK
DIANA IREY VAUGHAN, CHAIR
LARRY MAGGI, VICE CHAIR
NICK SHERMAN
To be advertised November 30th 2023 and December 7th 2023
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PROPOSAL FORM
CONTRACT:
TO:
Joint Transitional/Rapid Rehousing
WASHINGTON COUNTY
WASHINGTON COUNTY COMMISSIONERS
CROSSROADS BUILDING
WASHINGTON, PA 15301
DATE:
In accordance with the advertisement of the Washington County Commissioners, Washington, PA
inviting proposals for the provision of “Joint Transitional and Rapid Rehousing Programming in the Mon
Valley” for its Department of Human Services – Homelessness Services, having examined the attached
specifications and understanding the same, the undersigned proposes to furnish and comply with all of
said specifications.
Proposal Submission:
Applicants are required to provide information according to the following outlined headings:
1. Background and Experience
Please describe your agency’s experience and/or qualifications for providing the following:
A. Leveraging other federal, state, local and/or private sector funding.
B. Program Management and Financial Accounting (including accounting system)
C. Compliance with public funding sources.
D. Experience working with households experiencing homelessness.
E. Delivering culturally responsive services.
F. Serving and improving outcomes for historically marginalized communities.
G. Capacity to promote racial equity.
H. Utilization of the Housing First Model.
I.
Partnering with persons with lived experience.
J.
Assisting program participants with obtaining and maintaining permanent housing.
H. Connecting program participants to mainstream benefits.
I.
Managing regional housing projects.
2. Please provide your current Mission Statement.
3. Please discuss your experience of working as a team member collaboratively in a
system of care.
4. Please provide a description of how the services of the proposed program will be
delivered. Be sure to include information on all of the following topics:
A. Staff qualifications, staffing patterns and staff training.
B. Assessment and training serving individuals experiencing homelessness.
D. Methods to be utilized in prevention and intervention in housing situations.
E. The coordination of all service needs, including behavioral and physical health.
F. Utilization of Natural Supports (peers, family, community, etc.)
G. Policy and Procedures for Intake.
5. Please provide a timetable for implementation
6. Please provide a startup budget with estimates for a continued annualized budget.
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ALL RFPS MUST BE SUBMITTED
AS ONE ORIGINAL + ONE COPY
BY 11:00 A.M.
DATE OF RFP OPENING
SEALED BID PROPOSALS
MUST BE MARKED:
TH-RRH MON VALLEY PROGRAM RFP
CONTRACT NO. 010224-TH-RRH RFP
The following forms or vendor inclusions must be submitted with RFP Proposal. If the
following forms are not signed and returned with RFP Proposal, your proposal will not be
considered.
1. Proposal Form
a) Background and Experience: Description of agency’s experience and
qualifications as it pertains to this request for proposals.
b) Mission Statement
c) Description of experience regarding working as a team member in a system
of care.
d) Description of program deliverables. How will the services be performed,
implemented, delivered, etc.
e) Timeline: A proposed timeline for the program implementation, including
key milestones and deliverables
f) Startup Budget Estimate and continued annualized budget.
2. Signature Page
3. Anti-Collusion Affidavit
4. Requirements for Vendors doing Business with Washington County
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SIGNATURE PAGE
ATTEST: _________________________________
__________________________________________
(Secretary if bid by a Corporation)
Name of Proposer
ADDRESS:______________________________________________________________________________
________________________________________________________________________________________
_________________________________________
(Signature of Proposer)
__________________________________________
(Typed Name of Proposer-Must be an Officer)
Phone #:_____________________________________________________________________________
EMAIL:_____________________________________________________________________________
FAX: _______________________________________________________________________________
WE ARE REQUIRED TO ISSUE A FORM 1099 FOR PAYMENTS PROCESSED
THIS FORM MUST BE RETURNED WITH RFP PROPOSAL
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I. STATEMENT OF PURPOSE/OVERVIEW:
The purpose of this Request for Proposal is to select a candidate to develop a scattered site, regional Joint
Transitional and Rapid Rehousing Program to provide housing support services for individuals and
families experiencing homelessness in the Mon Valley. It shall include the following components of
service delivery:
• Utilize the Homeless Management Information (HMIS) System for accurate and timely data
entry.
• Utilize HMIS and Western PA CoC prioritization for program entry.
• Participation in the annual Point in Time (PIT) Count.
• Assist individuals with locating housing, providing landlord negotiation, and any additional
assistance necessary to secure housing.
• Assist individuals to ensure the understanding of the expectations of the leasing agreement.
• Case Managers will develop Housing Stability Plans with all program participants utilizing
Housing First Principles and a strengths-based approach. These will be used to set goals for
successful retention.
• Program staff will link program participants to community-based services per the Housing
Stability Plan.
• Staff will assist the household with addressing issues that may impede access to housing, such as
credit or criminal history.
• Work with individuals and families to develop and maintain a reasonable budget, linking them
with community resources and mainstream benefits such as utility assistance, employment
services, SNAP benefits, Social Security benefits, childcare food banks/pantries, and grocery or
thrift stores. Housing Case Managers may also assist individuals to access laundry facilities when
necessary.
• Housing Case Managers will conduct face-to-face contacts at a minimum of once monthly at the
house/apartment and more often as needed for individuals having great difficulties and risks.
Telephone contact may also be used very minimally as a supplement in the event that face-to-face
contact becomes impossible.
• Housing Case Managers will provide transportation when necessary to meet program goals.
• Completion of the Housing Quality Standards tool to ensure the potential living environment
meets basic standards for quality and safety.
• Program staff are expected to utilize evidence-based practices, including Housing First Principles
as well as Moving ON strategies.
• Program staff will be required to attend Regional Housing Advisory Board and Local Housing
Options Team meetings as well as required HUD and CoC trainings.
• Housing Case Managers will possess a minimum of a Bachelor’s Degree from one of the social
services domains or an Associate’s Degree with two or more years of experience working with
individuals who experience mental health challenges.
The program must follow all the policies and procedures in place by the Department of Housing and
Urban Development (HUD). A Housing First approach with low-barrier access is imperative in program
design. Service planning must be conducted while respecting the dignity and worth of the program
participant and honoring their right to self-determination. The program is expected to refer individuals to
community-based services to address barriers to housing and help to achieve overall stabilization.
Through evidence-based practices, such as Housing First, Trauma-Informed Care, and Harm Reduction,
the program should encourage housing stability and help to avoid any future episodes of homelessness.
II. INTENT:
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