Playground Improvements at Neutaconkanut Park

Agency:	City of Providence
State:	Rhode Island
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Apr 3, 2024
Due:	Apr 8, 2024
Publication URL:	To access bid details, please log in.

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Procurement #: 44402>

CITY OF PROVIDENCE, RHODE ISLAND

Department: Parks

RFP Title: Playground Improvements at Neutaconkanut Park

Opening Date: 04/08/2024

Addendum #: 1

Issue Date: 04/03/2024

The purpose of this addendum is:

See attached

Providence City Hall

25 Dorrance Street

Providence, RI 02903

WENDY NILSSON

Superintendent of Parks

BRETT P. SMILEY

Mayor

Addendum # 1

PLAYGROUND IMPROVEMENTS AT NEUTACONKANUT PARK

April 2, 2024

Total Pages Including Cover (8 Pages)

Acknowledge Addenda on Bid Form

** BID DUE DATE MONDAY, April 8, 2023 AT 2:15PM **

Attachments:

1. Addendum Cover Sheet (1 Page)

2. Pre-Bid Agenda (2 pages)

3. Pre-Bid Sign-In Sheet (1 page)

4. Spec Section 323300 – Site Furnishings (4 pages)

Questions/Clarifications:

1. Q: Plan L4 new guardrail. The line weight/darkness/thickness for the guardrail on Plainfield St

shows the same line weight/darkness/thickness as the new guardrail depicted. Is it the intent to

provide new guardrail on Plainfield or keep the existing?

A: The existing guardrail on Plainfield St will remain. The only new guardrail in the base bid is a

section on either side of the entry at the Handicap Parking and one section to the left of the new

bar gate.

2. Q: Where are the specs for the tables, benches and trash receptacles?

A: Missing section 323300 attached

3. Q: Where is the spec for the LSI Tot Swing?

A: This is covered in Section 116800. It has already been purchased and will need to be collected

from the Parks Department and installed

PROVIDENCE PARKS DEPARTMENT

1000 Elmwood Avenue, Providence, RI 02905

Phone: 401-680-7201

WENDY NILSSON

Superintendent of Parks

BRETT P. SMILEY

Mayor

Pre-Bid Meeting – Non-Mandatory

Date:

Tuesday, March 26, 2024 @ 10:00am – Neutaconkanut Park

Project: Playground Improvements at Neutaconkanut Park

Bid Due: Monday, April 8, 2024

Agenda:

1. Bid Documents, Plans & Specifications – Issues?

2. Funding – Earmark funds, CIP

a. Braided Funding – Only Requires One Invoice Copy

3. Bid Bond, Performance & Payment Bonds –Required

4. MBE/WBE Utilization – 10% MBE/10% WBE – Submit All Paperwork

a. Regardless of whether or not sub-contractors are utilized, the MBE/WBE Waiver Request Form

needs to be signed by the MBE/WBE Outreach Director.

b. The form needs to be sent to mbe-wbe@providenceri.gov for a signature prior to submitting the bid

c. The Parks Department encourages all vendors to seek qualified MBE/WBE Sub-Contractors for

utilization on this project

5. Apprenticeship Requirements

a. Construction contracts of $100,000 or more requires that no less than 15% of the total labor hours

performed by contractors and subcontractors on any given project are to be completed by

apprentices registered in state-registered apprenticeship programs.

b. This requirement pertains to all labor hours for a given project, not just those for new hires.

6. “First Source” Requirements

a. When hiring new workers for a construction project, employers seek to hire Providence residents

when available.

b. If the awarded contractor, regardless of tier, is a signatory to a Collective Bargaining Agreement

that governs the contractor’s hiring and referral process, the contractor must contact both Building

Futures and the local hiring halls to request apprentices or journey workers who are residents of

Providence.

7. Retainage

a. 5% will be held from Pay Requests until project completion

b. Reduction at Substantial Completion (85%) to 2.5%

c. Additional 3% held for out of state contractors

8. Insurance Certificate

a. Issue after Award

b. Shall include: Project Name, City of Providence (and Funder) as ‘Additionally Insured on a primary

but non-contributing basis for General Liability Insurance per Written Contract or Agreement’

9. Permits

a. Contractor’s responsibility to seek out if permit is needed

b. The City Permit Fee will be Waived (contact when submitting)

c. State ADA fee is not waived

PROVIDENCE PARKS DEPARTMENT

1000 Elmwood Avenue, Providence, RI 02905

Phone: 401-680-7201

WENDY NILSSON

Superintendent of Parks

BRETT P. SMILEY

Mayor

10. Prevailing Wage Requirements

a. Wage Decision in RFP (Date of Bid Opening)

b. Certified Payrolls to be Submitted with Pay Requisitions

11. Sub-Contractor Utilization Form

a. Submitted with Pay Requests

12. Submittals

a. Need Written Approval prior to purchase of Materials

b. Substitutions must include ‘Side by Side Comparison’

13. Schedule of Values / Sequence of Work

a. Submitted prior to mobilization

b. City expects a Continuous Operation (No Demobilizations)

c. Liquidated Damages – Not Included

14. Working Hours

a. Monday – Friday 7:00 am – 4:00 pm

b. Weekends or Extended Hours – Requires Pre-Approval

c. Carousel Parking Lot (sited 3B) closed at 10am on Fridays starting April 19th

15. Job Site Conduct

a. Parks are smoke free ‘No Smoking’

b. No Loud Music

c. Equipment and Vehicles – In working Order – No Leaks

16. Pay Requests

a. Shall be submitted on the 15th of the month (or as discussed)

b. Certified Payrolls need to accompany pay requests or they will not be processed

17. Waiver of Lien or Release

a. May be Required with certain funding sources for all suppliers and sub-contractors

18. Site Restrictions

a. Access is limited to certain areas

b. Deliveries must be coordinated with project manager

c. Contractor has control of the site from mobilization and until demobilization

d. Owner will be allowed access at all times

Questions regarding this bid package shall be submitted via e-mail to Purchasing at purchasing@providenceri.gov

and contact below, no later than five (5) working days before the bid opening date.

Parks Department Contact Information

Sam Greenwood (Primary Contact)

Landscape Architect

401-749-6314

sgreenwood@providenceri.gov

PROVIDENCE PARKS DEPARTMENT

1000 Elmwood Avenue, Providence, RI 02905

Phone: 401-680-7201

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Playground Improvements at Neutaconkanut Park

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