mitigation plan

Agency:	Town of North Kingstown
State:	Rhode Island
Type of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D
Posted:	Jan 2, 2024
Due:	Jan 31, 2024
Solicitation No:	mitigation plan
Publication URL:	To access bid details, please log in.

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TOWN OF

NORTH KINGSTOWN, RHODE ISLAND

100 Fairway Drive

North Kingstown, RI 02852-6202

Phone: (401) 294-3331

Fax: (401) 583-7125

www.northkingstown.org

REQUEST FOR QUALIFICATIONS

Department of Planning

Local Hazard Mitigation Plan

*Sealed proposals for the above will be accepted in the Office of the Purchasing Agent, Town Municipal

Offices, 100 Fairway Drive, North Kingstown, RI 02852, until 10:00 am on January 31, 2024 and will

then be publicly opened and read aloud. The Municipal Offices are open 8:30am – 4:30pm, Monday

through Friday. Please plan accordingly.

*PLEASE SUBMIT ONE ORIGINALAND ONE DIGITAL COPY IN PDF FORMAT ON A

FLASHDRIVE.

NO BIDS WILL BE ACCEPTED AFTER THE JANUARY 31,2024 10:00AM DEADLINE

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR THE

TOWN AND/OR STATE OF RHODE ISLAND PURCHASING WEBSITES FOR ANY

SUBSEQUENT BID ADDENDUM. NO ADDENDA WILL BE ISSUED OR POSTED

WITHIN FORTY-EIGHT (48) HOURS OF THE BID SUBMISSION DEADLINE.

All questions are to be submitted in writing via email to: Tim McDavitt, Purchasing/Finance

tmcdavitt@northkingstownri.gov NO LATER than Tuesday January 16, 2024 at 4:00pm in

order to post any necessary Addendum in a timely manner. NO QUESTIONS WILL BE

ACCEPTED AFTER JANUARY 16, 2024.

Bid Format

1. Company Overview:

• Provide an overview of your company, including its history, experience, and areas of expertise.

• Highlight any relevant certifications, partnerships, or awards that demonstrate your capabilities.

2. Client References:

• Include a list of current and past clients who can serve as references for your services.

• Provide contact information for at least three references, including the name, organization, position,

and contact details.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof; to waive

any formality in same, or accept any proposal deemed to be in the best interest of the Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid or bid

opening, provided a request is received three (3) days prior to said meeting by calling 294-3331, ext. 142.

SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5.2(2) “Competitive Sealed Bidding” and the award shall be

made based on the lowest evaluated or responsive bid price from a qualified vendor.

The following factors will be considered in determining the qualified bidder:

▪ Competence to perform the services as reflected by technical training and education; general

experience in providing the required services; and the qualifications and competence of persons

(Design-Build Partnership) who would be assigned to perform the services, both design and

construction related.

▪ Ability to perform the services as reflected by workload and the availability of adequate personnel,

equipment, and facilities to perform the service expeditiously; and

▪ Past performance as reflected by the evaluation of private persons and officials of other

Governmental and Utility entities that have retained the services of the vendor with respect to such

factors as control of costs, quality of work, and an ability to meet deadlines.

▪ Demonstrated experience in the type of work required, and all design-build partnership experience.

▪ Record of the vendor in accomplishing work on similar projects in the required time: (List

references and listing of like projects completed or currently in progress on Experience Sheet.)

Completion of Experience Sheet is required for bid consideration.

▪ Quality of work previously performed by the vendor for the Town of North Kingstown, if any.

▪ Meets or exceeds Insurance Requirements.

▪ Review of Subcontractors.

▪ Time schedule for plan completion.

▪ Acknowledgement of Bid Addenda (if any)

▪ SEE ARTICLE 7 OF INFORMATION FOR BIDDERS.

NOTE: IN OUR ONGOING EFFORTS TO PREVENT FRAUDULANT ACTIVITY, ALL

SUBMISSIONS MUST INCLUDE THE FOLLOWING:

▪ A COPY OF THE VENDOR’S W-9

TOWN OF NORTH KINGSTOWN, RHODE ISLAND

INFORMATION FOR BIDDERS

ARTICLE 1. RECEIPT AND OPENING OF BIDS

Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Town of North

Kingstown Municipal Office Building, ATTN: Purchasing/Finance, 100 Fairway Drive,

North Kingstown, Rhode Island 02852, and clearly marked with the name of the item bid, and

the date and time of opening. The Purchasing Agent will receive bids up to the specified time as

noted on the Invitation to Bid/Request for Proposal, and publicly opened and read aloud at the

specified time. The Town of North Kingstown will respectfully follow any Covid-19 guidelines

in place at the time of opening.

Proposals submitted for a specified item must not be combined under the same cover with

any other bid item.

It is the bidder’s responsibility to see that their bid is delivered within the date/time, and at

the place prescribed. Proposals received prior to the time of opening will be date/time stamped and

securely kept unopened. No responsibility will attach to any officer or person for the premature

opening of a proposal not properly addressed and identified.

Bids may be withdrawn personally or by written request at any time prior to the time

specified for the opening. Bids may be modified in the same manner. Negligence on the part of

the bidder in preparing the bid confers no right of withdrawal or modifications to bid after such

bid has been opened.

Any bid received after the time and date specified shall not be considered, by messenger

or by mail, even if it is determined by the Town that such non-arrival before the time set for

opening was due solely to delay in the mails for which the bidder is not responsible. Conditional

or qualified bids will not be accepted.

ARTICLE 2. PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must

be filled in, in ink or typewritten, both in words and figures. Erasures or other changes must be

explained or noted over the signature of the bidder.

Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard against

opening prior to the time set, therefore.

The Town may consider any bid not prepared and submitted in accordance with the

provisions hereof and reserves the right to reject any or all proposals in whole or in part, toward

any item, group of items, or total bid; to waive any technical defect or formality in same, or to

accept any proposal deemed to be in the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic, or oral bids, amendments or withdrawals will not be accepted.

ARTICLE 4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or by written request at any time prior to the time

specified for the opening. Bids may be modified in the same manner. Negligence on the part of the

bidder in preparing the bid confers no right of withdrawal or modifications to bid after such bid

has been opened.

ARTICLE 5. QUALIFICATIONS OF THE BIDDER

The Town reserves the right to request each bidder to present evidence that they are

normally engaged in purveying the type of product, service, or equipment bid on. No bid shall be

considered from bidders who are unable to show that they are normally engaged in purveying the

type of product or equipment specified in the bid proposal.

To receive full consideration, the bidder must submit literature and necessary details, when

applicable, on the material or service he proposes to furnish in order that the Town may have full

information available when analyzing the proposals.

ARTICLE 6. OBLIGATIONS OF THE BIDDER

It is the responsibility of the bidder to have inspected the Specifications and Contract

Documents (including all addenda) which have been posted on the Town of North Kingstown and

State of Rhode Island Purchasing websites. The failure or omission of any bidder to receive or

examine any form, instrument, or document or to inspect any item specified as a Trade-in shall

(if applicable) in no way relieve any bidder from any obligation in respect to their bid.

When applicable, each bidder must inform themselves fully of the conditions relating to

the construction of the project and the employment of labor thereon. Failure to do so will not

relieve a successful bidder of their obligation to furnish all material and labor necessary to carry

out the provisions of their contract. Insofar as possible the contractor, in carrying out the work,

must employ such methods or means as will not cause any interruption of or interference with the

work of any other contractor.

Any exceptions or deviations from the provisions contained in this specification must be

explained in detail and attached to proposal. If such deviations do not depart from the intent of this

notice and are in the best interest of the Town, the proposal will receive careful consideration.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	mitigation plan
Bid Title:	mitigation plan
Category:	Purchasing
Status:	Open

mitigation plan

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