Mynatt Park Baseball Dugouts

Agency:	City of Gatlinburg
State:	Tennessee
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Posted:	Oct 12, 2023
Due:	Oct 19, 2023
Publication URL:	To access bid details, please log in.

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INVITATION TO BIDDERS

The City of Gatlinburg is soliciting sealed bids for City of Gatlinburg Mynatt Park Baseball

Dugouts. Bids will be received at Gatlinburg City Hall until 2:30 p.m. October 19, 2023, at

which time they will be publicly opened and read aloud.

For questions concerning the Bid Documents, Bidders may contact City of Gatlinburg, Delea

Patterson, AP/Purchasing, 1230 Parkway East, Suite 2, P.O. Box 5, Gatlinburg, Tennessee

37738 at 865-436-1409 or deleap@gatlinburgtn.gov .

Questions regarding project specifications may be directed to Parks and Recreation

Director, Laurence Evans, 865-436-4990 or LaurenceE@gatlinburgtn.gov. No bid may

be withdrawn for thirty (30) days.

Bid specifications will also be available on the City of Gatlinburg website at

www.gatlinburgtn.gov under "Bid Opportunities". This bid tab is located on center of main

page.

The Bidder's name, address, bid opening time and the quotation "Mynatt Park Baseball

Dugouts" must be printed on the sealed envelope containing the bid.

The City of Gatlinburg reserves the right to waive any informalities in or to accept or reject

any and/or all bids and to accept the bid deemed most favorable to the interest of the City.

GENERAL PROVISIONS

Prices quoted shall not include Federal or State taxes, if any are applicable. The successful bidder

shall furnish tax exemption forms, if required, with their invoices.

The prices quoted are that for which the materials or services will be delivered F.O.B. Gatlinburg,

Tennessee.

Any additions, deletions, or variations from the following specifications must be noted.

Inspection of the materials or equipment will be made by an agent of the City of Gatlinburg, and if

found defective or fails in any way to meet the terms of this agreement, it will be rejected. Rejected

materials or equipment will be replaced at the expense of the bidder.

All technical specifications must accompany bid.

The City of Gatlinburg reserves the right to purchase additional units or services under the same

terms and conditions for a period of one (1) year if agreeable with vendor.

The City of Gatlinburg reserves the right to extend this agreement for one (1) additional year after

the completion of the first-year agreement if agreeable with vendor.

The City of Gatlinburg reserves the right to defer payment for thirty (30) days after delivery. The

City of Gatlinburg also reserves the right to reject any and/or all bids.

The bidder agrees to indemnify the City of Gatlinburg from any and all liability, loss or damage the

City may suffer as a result of claims, demands, costs, or judgments against it arising from any and

all work under this agreement.

The bidder agrees to notify the City, in writing, within thirty (30) days, by registered mail, at the

City's address as stated in this agreement, of any claim against the bidder on the obligations

indemnified against.

It is the policy of the City of Gatlinburg not to discriminate on the basis of race, color, national

origin, age, sex, or disability in its hiring and employment practices, or in admission to, access to, or

operation of its programs, services and activities. With regard to all aspects of this contract,

contractor certifies and warrants it will comply with this policy.

Vendor shall possess all the necessary insurances and licenses required to perform this type and size of

project.

Certain projects with a total cost of $25,000 or more require a TN Contractors license. This License#,

Classification and Expiration date MUST be listed on the bid envelope. Bidders cannot use license of

another to bid on any City of Gatlinburg project.

Mynatt Park Baseball Dugouts Scope of Work

SUMMARY

As part of the Mynatt Park Baseball/Softball field project the City of Gatlinburg requires the construction of

two dugouts. The first base dugout 30’ x 10’ and the third base dugout being 36’ x 10’ due to the additional

score box area.

The scope includes the concrete slab and footer, galvanized steel tubes set in concrete, framing and roof

system.

BID SPECIFICATIONS

 Heavy rough sawn timber framing using Douglas Fir – please note any deviations/substitutions, posts

in ¼” galvanized steel tubes set in concrete foundations.

o Alternate #2: Treated Pine wrapped in painted concrete board, color TBD.

 29 Gauge screw down metal roof

o Alternate #1: Standing seam metal roof.

 3000 psi 4” Concrete slab with typical broom finish and 2’- 3’ dugout foundation.

 Notch top of 10” x 10” posts to accept 3x8 rafters

 Steel tubes should extend a minimum of 12 inches above finish concrete level and attach above

concrete finish level. The steel tube should extend 24 inches below the finish concrete level into the

foundation, with at least 3 inches of concrete below the bottom of the steel tube. A steel dowel in

bottom center of tube to eliminate possible bottom movement is

 All bolts/lags should be rated grade 5 or higher.

See attached sheet A-1 for details

Excluded Items

1. Electrical work and communications conduit will be by others but must be coordinated by

winning bidder

2. Fencing

*Noted products may be replaced with products of an equal or greater quality, at no additional cost to the

City, with approval from the City’s project manager, via the submittal process.

WARRANTY

All installations must come with a minimum 1 Year Guarantee to be free from defects resulting from poor

installation workmanship. Warranty will cover approved repairs or replacement.

NOTES

All labor, equipment, supplies and materials must be included in the proposal, unless noted.

Prior to construction:

a. The contractor shall verify all proposed and existing conditions including utilities (inverts,

connections, materials, etc.) and dimensions within the limits of work prior to the start of

construction.

b. The contractor is responsible for all notifications and liaisons with utility companies during

the process of locating, relocating, and tying into public utilities.

c. Prior to commencing land disturbance activity, the limits of land disturbance shall be clearly

and accurately demarcated with stakes, ribbons, or other appropriate means. The location and

extent of all authorized land disturbance shall occur inside the approved limits.

During construction:

a. The contractor shall be responsible for deviations from these plans. Without having

prior written consent of the owner's representative may cause the work to be

unacceptable.

b. The contractor shall use materials and employ construction methods in order to

comply with the drawings and specifications. Where a conflict occurs, the strictest

design shall govern. The owner's review of shop drawings, product data, etc., does

not relieve the contractor from complying with the contract documents. The

contractor shall inform the owner in writing of any specific deviations and obtain

owner's written approval of the specific deviation.

c. It is solely the contractor's responsibility to follow all applicable safety codes and

regulations during all phases of construction

d. All construction must conform to the standards, specifications, and codes of the

governing municipality.

e. Construction shall meet all current standards set forth in the Americans with

disabilities act.

f. If the contractor damages any existing utilities during construction, he shall, at his

own expense, replace or repair the utilities to original condition and quality as

approved by the owner and representative of the appropriate utility company.

g. Sufficient barricades, lights, signs, and other traffic control methods in accordance

with governing ordinances may be necessary for the protection and safety of the

public. Said control devices shall be per the manual of traffic control devices,

M.U.T.C.D., current edition, and shall be provided and maintained throughout

construction.

h. Traffic controls and other warning devices shall be installed prior to the

commencement of any work on city, county, or Tennessee department of

transportation roads. They shall be maintained throughout construction and shall

remain in place until the conclusion of all work.

i. All warning devices shall be either type I barricades or drums with warning lights on

every other device. They shall conform to the manual on uniform traffic control

devices (muted), current edition, and metro Nashville standards for color, size,

reflectivity, height, and placement.

J. Fire department access shall be always maintained.

k. Contractor shall shore and brace all earth, forms, concrete, steel, wood, and

masonry to resist gravity, earth, wind, thermal, construction, and miscellaneous loads

during construction.

1. On-site burial of debris is prohibited.

m. Unless otherwise noted the contractor shall submit shop drawings of all

fabricated materials to the owner. Design documents shall not be reproduced

as shop drawings.

n. In case of unforeseen construction complications or discrepancies, the

contractor is to immediately notify the owner's representative in writing.

o. All required testing reports shall be available at the job site.

p. As-built drawings of roadways, storm drains, sanitary sewer and water lines,

field approval by the owner's representative, and all applicable bonds are

required prior to final acceptance by the owner.

q. Contractor shall maintain continuous utility service to all existing buildings

throughout construction unless approval for service interruption is obtained

from the owner in advance.

r. The contractor shall verify existing conditions to ensure that the new work shall fit

into the existing site in the manner intended and as shown on the drawings. Should

any conditions exist that are contrary to those shown on the drawings, the contractor

shall notify the owner's representative prior to performing any work in the area

involving differences. Notification shall be in the form of a drawing or sketch

indicating field measurements and notes relating to the area.

s. Any foreign item found during construction is the property of the owner.

This includes, but is not limited to, precious metals, coins, paper currency,

artifacts and antiquities.

t. The contractor shall be responsible for any damage done to the premises or

adjacent premises, or injuries to the public during the construction of the work,

whether caused by himself, his subcontractors, or the carelessness of any of his

employees.

u. The contractor shall furnish, install, and maintain all necessary temporary works

for the protection of the work and the public, including barricades, warning

signs, lights, etc.

v. The contractor acknowledges & agrees that the work is entirely at his risk until

site is accepted, and he will be held responsible for its safety by the owner. the

contractor will indemnify the owner & owner's representative from liability at the

site throughout the construction process.

w. The contractor shall give all necessary notices and obtain all permits and

pay all legal fees. He shall also comply with all city, county and state

building laws, ordinances or regulations relating to building sidewalks,

streets, blasting, public infrastructure, stormwater regulations, etc.

x. The contractor is to check and verify all measurements, levels, etc. before ordering

materials and proceeding with the work, and is to be responsible for the same reference

points and hubs during the construction of his work and shall bear the cost of replacing

same.

y. Care shall be taken to protect any utilities, trees, etc. which are to remain and

not to be disturbed by the construction. the contractor shall be responsible for

any damages to such property.

2. Contractor responsibilities:

a. Notifications

The contractor shall notify the owner and city inspector(s) 24 hours prior to any

demolition or construction.

b. Disposal guidelines:

1. Only items specifically noted to be demolished shall be removed from the site.

11. All debris resulting from demolition shall be removed from the site and disposed of

legally by the contractor in accordance with local, state, and federal regulations.

Backfill all trenches and excavations resulting from demolition.

111. All demolished material becomes the property of the contractor unless otherwise

noted.

c. Utilities:

1. Prior to removing or abandoning any utility the contractor shall verify that no

upstream service will be terminated. the contractor shall inform the engineer in

writing of any termination not shown on the plans.

11. All abandoned water lines, storm sewer pipe, sanitary sewer pipes, gas lines, or any

other abandoned underground utility shall be abandoned in place unless noted

otherwise.

111. Demolition information:

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Mynatt Park Baseball Dugouts

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