Winterfest Lighting Refurbishment

Agency:	City of Gatlinburg
State:	Tennessee
Type of Government:	State & Local
Category:	62 - Lighting Fixtures and Lamps
Posted:	Jan 19, 2024
Due:	Feb 1, 2024
Publication URL:	To access bid details, please log in.

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INVITATION TO BIDDERS

The City of Gatlinburg is accepting sealed bids for the refurbishing of two hundred and twenty-nine

(229) Winterfest Scroll Displays for the Winterfest Lights Program. See specifications for complete

details.

Bids will be received at Gatlinburg City Hall until 2:30 p.m. Febuary 1, 2024, at which time they will

be opened to the public and read aloud. No bid may be withdrawn for thirty (30) days.

Bid Documents may be obtained from Delea Patterson, AP/Purchasing, Gatlinburg City Hall, 1230

Parkway East, Suite 2, P.O. Box 5, Gatlinburg, TN 37738, Telephone Number (865) 436-1409. Email:

deleap@gatlinburgtn.gov.

Technical questions regarding design, electrical requirements, etc. will need to be

directed to Wayne Large with the Building Maintenance Department at 865-436-1444,

or waynel@gatlinburgtn.gov . Please call Wayne Large to set up appointment to view

displays.

Bid specifications will also be available on the City of Gatlinburg website at www.gatlinburgtn.gov

under "Bid Opportunities". This bid tab is located in the center of the main page.

All bids must be sealed in an envelope with the bidder's name, address, bid opening time and date, and

the quotation "Bid on Display Refurbishing" stated clearly on the outside of the envelope.

The City of Gatlinburg reserves the right to accept/reject any and or all bids, to waive any informalities,

and to accept the bid deemed in the best interest of the City of Gatlinburg.

GENERAL PROVISIONS

Prices quoted shall not include Federal or State taxes, if any are applicable. The successful bidder shall

furnish tax exemption forms, if required, with their invoices.

The prices quoted are that for which the materials or services will be delivered F.O.B. Gatlinburg,

Tennessee.

Any additions, deletions, or variations from the following specifications must be noted.

Inspection of the materials or equipment will be made by an agent of the City of Gatlinburg, and if

found defective or fails in any way to meet the terms of this agreement, it will be rejected. Rejected

materials or equipment will be replaced at the expense of the bidder.

All technical specifications must accompany bid.

The City of Gatlinburg reserves the right to purchase additional units under this agreement for a period

of one (1) year so long as pricing stays the same.

The City of Gatlinburg reserves the right to defer payment for thirty (30) days after delivery. The City

of Gatlinburg also reserves the right to reject any and/or all bids.

The bidder agrees to indemnify the City of Gatlinburg from any and all liability, loss or damage the

City may suffer as a result of claims, demands, costs, or judgements against it arising from any and all

work under this agreement.

The bidder agrees to notify the City, in writing, within thirty (30) days, by registered mail, at the City's

address as stated in this agreement, of any claim against the bidder on the obligations indemnified

against.

It is the policy of the City of Gatlinburg not to discriminate on the basis of race, color, national origin,

age, sex, or disability in its hiring and employment practices, or in admission to, access to, or operation

of its programs, services and activities. With regard to all aspects of this contract, contractor certifies

and warrants it will comply with this policy.

Vendor shall possess all of the necessary insurances and licenses required to perform this type and size

of project.

SPECIFICATIONS FOR DISPLAY REFURBISHING

1. Items to be refurbished:

206 - Scrolls with Snowflakes attached.

23 - Scrolls without snowflakes.

2. Refurbishing shall include, but not necessarily limited to, the following:

Strip existing wire from display frames

Sandblast display frames

Powder coat display frames white and all hanging brackets and support brackets

Apply new SPT1 white wire, 18 gauge, and C7 sockets at same spacing (4 inches on center

apart) as existing pieces, attached with white Scotch 35m tape

Install C7 130V Mileon brand only LED lamps with three (3) year normal use warranty

All clear LED’s will be cool white only C-7 or C-9 type

All displays will be re-boxed upon completion to return delivery.

Any other procedures not mentioned that are required.

3. Pricing shall include any pickup and delivery of displays

All displays will be finished and delivered back to the City of Gatlinburg no later than

September 3rd, 2024.

Technical Contact:

Wayne Large, Building Maintenance Supervisor

865-436-1444

waynel@gatlinburgtn.gov

Please call Wayne with questions about displays and to discuss

construction of support frames prior to submission of bid. Please

call Wayne Large to set up an appointment to view displays prior

to bid.

Delea Patterson, AP/Purchasing

City of Gatlinburg

1230 Parkway East

P.O. Box 5

Gatlinburg, TN 37738

RE: Bid on Refurbishing two hundred and twenty-nine (229) Winterfest Scroll Displays listed above

We have reviewed the Invitation and Specifications in this bid and offer the following cumulative price

for refurbishing existing displays and constructing new display.

$________________________________________.

Total Price, including any pickup and delivery

Any DEVIATIONS From The Specifications are Listed Below

DEVIATIONS YES NO

Signed/_________________________________________________

_____________________

Name (Print)

_____________________

Company Name

_____________________

Address

_____________________

City

State Zip

____________________________

Date

____________________________

Telephone Number

_________________________

Fax Number

___________________________

EACH BIDDER SHALL SUBMIT THIS STATEMENT OF COMPLIANCE WITH THEIR BID.

For Title VI and IX compliance, we ask for voluntary disclosure of the following information:

Gender:

Male___________________

Female______________________

Race:

Caucasian_______________________

African American____________________

Other (please specify)_____________________

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Winterfest Lighting Refurbishment

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