Community Center Carpet

Agency:	City of Gatlinburg
State:	Tennessee
Type of Government:	State & Local
Category:	72 - Household and Commercial Furnishings and Appliances
Posted:	Dec 7, 2023
Due:	Dec 21, 2023
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

The City of Gatlinburg will receive sealed bids for the Removal and Replacement of Carpet

and/or flooring for the Gatlinburg Community Center.

Bids will be received at Gatlinburg City Hall, 1230 East Parkway, until 2:30 pm on December 21,

2023, at which time they will be publicly opened and read aloud.

All bids must be submitted in a sealed envelope with the notation “Carpet and Flooring for

Gatlinburg Community Center” along with the bidder’s name and address clearly printed on the

outside of the envelope. The date and time of the bid opening must also be clearly noted.

Failure to properly follow these bid procedures may result in bids not being considered.

Questions regarding project specifications may be directed to Recreation Center

Manager, Sherry Spicer-Dudley, 865-436-4990 or Sherryd@gatlinburgtn.gov. No bid may

be withdrawn for thirty (30) days.

Bid specifications will also be available on the City of Gatlinburg website at

www.gatlinburgtn.gov under "Bid Opportunities". This bid tab is located in the center of the

main page.

The Bidder's name, address, bid opening time and the quotation "Carpet and Flooring for

Gatlinburg Community Center" must be printed on the sealed envelope containing the bid.

The City of Gatlinburg reserves the right to waive any informalities in or to accept or reject

any and/or all bids and to accept the bid deemed most favorable to the interest of the

City.

For questions concerning the Bid Documents, Bidders may contact Delea Patterson,

AP/Purchasing, Gatlinburg City Hall, 1230 East Parkway, P.O. Box 5, Gatlinburg, Tennessee

37738, Telephone Number (865) 436-1409, email at DeleaP@gatlinburgtn.gov.

GENERAL PROVISIONS

Prices quoted shall not include Federal or State taxes, if any are applicable. The successful

bidder shall furnish tax exemption forms, if required, with their invoices.

The prices quoted are those for which the materials or services will be delivered F.O.B.

Gatlinburg, Tennessee.

Any additions, deletions, or variations from the following specifications must be noted.

Inspection of the materials or equipment will be made by an agent of the City of Gatlinburg, and

if found defective or fails in any way to meet the terms of this agreement, it will be rejected.

Rejected materials or equipment will be replaced at the expense of the bidder.

All technical specifications must accompany bid.

The City of Gatlinburg reserves the right to purchase additional units or services under the same

terms and conditions for a period of one (1) year if agreeable with the vendor.

The City of Gatlinburg reserves the right to extend this agreement for one (1) additional year

after the completion of the first-year agreement if agreeable with vendor.

The City of Gatlinburg reserves the right to defer payment for thirty (30) days after delivery.

The City of Gatlinburg also reserves the right to reject and/or all bids.

The bidder agrees to indemnify the City of Gatlinburg from any and all liability, loss or damage

the City may suffer as a result of claims, demands, costs, or judgments against it arising from

any and all work under this agreement.

The bidder agrees to notify the City, in writing, within thirty (30) days, by registered mail, at the

City’s address as stated in this agreement, of any claim against the bidder on the obligations

indemnified against.

It is the policy of the City of Gatlinburg not to discriminate on the basis of, race, color, national

origin, age, sex, or disability in its hiring and employment practices, or in admission to, access

to, or operation of its programs, services and activities. With regard to all aspects of this

contract, the contractor certifies and warrants it will comply with this policy.

It is the responsibility of the vendor to possess the appropriate licenses and insurances

necessary to perform this project.

Vendors shall possess all the necessary insurances and licenses required to perform this type and

size of project.

Certain projects with a total cost of $25,000 or more require a TN Contractors license. This

License #, Classification and Expiration date MUST be listed on the bid envelope. Bidders cannot

use license of another to bid on any City of Gatlinburg project.

SPECIFICATIONS

PROJECT DESCRIPTION

Remove existing carpet and glue, prepare surface prior to laying new carpet and/or vinyl

flooring to be smooth, level, even, and clean (with our Maintenance Supervisor approving

before moving forward), providing and installing Carpet/Flooring replacement per specifications

at the Gatlinburg Community Center at 157 Mills Park Rd, Gatlinburg, TN 37738

All bids submitted for the purchase or carpet/flooring and the installation of the carpet/flooring

must meet or exceed the following specifications in description and performance. Acceptance

of all equivalents submitted shall be determined by the City of Gatlinburg.

GATLINBURG COMMUNITY CENTER – HALLWAYS, RAMPS AND STAIRS

Carpet Specification:

Manufacturer: Mainstreet by Philadelphia

Color: TBD

Collection: Dynamo

Fiber: 6.6 Nylon – 21 oz. Patterned Loop

Size: 24” x 24”

Vinyl Base 4”:

Manufacturer: Johnsonite - 4” vinyl cove base

Color: TBD

Stair Nose: to be used on top of steps

Manufacturer: Johnsonite Rubber Nosing

Color: TBD

Step Carpet:

Shaw Profusion Broadloom or Equivalent

12 wide – 20 oz. roll

Patterned Loop:

Color: TBD

SQUARE FOOTAGE ESTIMATES:

Carpet: 720 sq ft.

GATLINBURG COMMUNITY CENTER – OFFICES

This includes two private offices on the ground floor & one office on second floor

Manufacturer: Mainstreet by Philadelphia

Color: TBD

Collection: Dynamo

Fiber: 6.6 Nylon – 21 oz. Patterned Loop

Size: 24” x 24”

Vinyl Base 4”:

Manufacturer: Johnsonite- 4” vinyl cove base

Color: TBD

SQUARE FOOTAGE ESTIMATES:

Carpet: 790 sq ft.

GATLINBURG COMMUNITY CENTER – MEETING ROOM

Manufacturer: Mainstreet by Philadelphia

Color: TBD

Collection: Dynamo carpet tiles

Fiber: 6.6 Nylon – 21 oz. Patterned Loop

Vinyl Base 4”:

Manufacturer: Johnsonite- 4” vinyl cove base

Color: TBD

SQUARE FOOTAGE ESTIMATES:

Carpet: 2250 sq ft.

Alternate #2

Waterproof Laminate Floor

Manufacturer: Cali Vinyl Pro – wide+ and click vinyl flooring or equivalent

Color: TBD

To coordinate a site visit or to discuss the specifications, please contact the following:

Gatlinburg Community Center: Sherry Dudley- 865-436-4990, Sherryd@gatlinburgtn.gov

Trevor Phillips- 865-436-4990, Trevorp@gatlinburgtn.gov

The new carpet/flooring installed shall meet all ADA (Americans with Disabilities Act)

requirements for public facilities.

Removal of carpet/flooring and installation of carpet/flooring shall be done in such a way that it

will not interrupt the Gatlinburg Community Center’s operational hours in any way.

Vendors are required to make their own measurements. Measurements that are provided are

estimates.

Vendor shall be responsible for moving and replacing furniture and discarding the old

carpet/flooring and material. The placement of any temporary dumpster, etc., must be

coordinated with the City.

Three (3) references must be available upon request from the City of Gatlinburg.

Vendors have option of pricing Carpet and Vinyl separately, but all prices must include

installation and all material.

Delea Patterson, AP/Purchasing

City of Gatlinburg

1230 East Parkway

P.O. Box 5

Gatlinburg, TN 37738

RE: Bid on Carpet/Flooring & Installation for Gatlinburg Recreation Center

We have reviewed and are familiar with the invitation and bid specifications and offer the

following:

GATLINBURG COMMUNITY CENTER – HALLWAYS, RAMPS AND STAIRS

$___________________________________________

Total Cost for HALLWAYS, RAMPS AND STAIRS

Any Deviations are listed below deviations: YES _______

NO ________

________________________________________________________

Use an additional sheet if necessary.

GATLINBURG COMMUNITY CENTER – OFFICES

$___________________________________________

Total Cost for OFFICES

Any Deviations are listed below deviations: YES _______

NO ________

________________________________________________________

Use an additional sheet if necessary.

GATLINBURG COMMUNITY CENTER – MEETING ROOM

$___________________________________________

Total Cost for MEETING ROOM

Alternate #2 $__________________

Any Deviations are listed below deviations: YES _______

NO ________

________________________________________________________

Use an additional sheet if necessary.

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Community Center Carpet

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