Digital Adaptive Personalized Learning Tool Johnson City School System

Agency: City of Johnson City
State: Tennessee
Type of Government: State & Local
Category:
  • 76 - Books, Maps, and Other Publications
Posted: May 6, 2021
Due: May 20, 2021
Solicitation No: RFP #6509
Publication URL: To access bid details, please log in.
RFP #6509
Original Documentation:
Digital Adaptive Personalized Learning Tool Johnson City School System
Solicitation Deadline 5/20/21 2:30 PM

Solicitations will be opened publicly via a web conference only (public attendance not permitted). Information normally available in person at the Purchasing Department can be obtained through other methods. Please contact us by phone or email for specific requests.

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REQUEST FOR PROPOSAL
Digital Adaptive Personalized Learning Tool
Johnson City School System
RFP # 6509
Proposal Due Date/Time
Thursday, May 20, 2021
2:30 PM ET
City of Johnson City
Purchasing Department
209 Water Street (37601)
P. O. Box 2150 (37605)
Johnson City, TN
RFP# 6509 - Digital Adaptive Personalized Learning Tool
Johnson City School System
PROPOSAL INSTRUCTIONS
SCOPE
The City of Johnson City School System is requesting proposals from qualified vendors
(“Vendor”, “Proposer”) for a Digital Adaptive Personalized Learning Tool. The Johnson City
School System is seeking a fully functioning, state-of-the-art software program as per the attached
requirements.
The specifications contained herein describe the minimum requirements of the Johnson City
School System and any omission shall not relieve the vendor of furnishing quality software and
service in a timely manner. Any variances or exceptions to these specifications must be clearly
identified, otherwise full compliance is understood.
PROCEDURE FOR SUBMITTAL
To be considered, Proposers must submit a complete response to this RFP using the format
provided. Proposals must include a statement as to the period during which the proposal remains
valid but for purposes of this RFP, the period must be at least ninety (90) days.
Proposer can submit electronically per link below or place submittal response in a sealed envelope
plainly identified on the outside with vendor name and proposal name and number. If submitting
paper copies submit 3 copies of entire response. Vendor responsible for delivery to Johnson City
Purchasing Dept., Debbie Dillon- Director, P. O. Box 2150 (37605), 209 Water Street (37601)
Johnson City, TN on or before the designated due date/time.
ELECTRONIC RESPONSES: CLICK HERE
A list of respondents will be available the following business day at 8:00 a.m. Late submittals will
not be considered. Telephone or facsimile offers will not be accepted. Paper submittals must be
signed by the agent or person authorized to bind the Proposer to its provisions.
The contents of any proposal received shall become contractual obligations upon the execution of
a purchase order by authorized representatives of both the City and the Proposer. Failure of the
selected proposer to accept these obligations may result in cancellation of the award.
Proposals must be signed by the agent or person authorized to bind the Proposer to its provisions.
Unsigned offers will not be accepted and will be declared non-responsive.
COVID-19 UPDATE
Solicitations will be opened publicly via a web conference only (public attendance not permitted).
Information normally available in person at the Purchasing Department can be obtained through
other methods. Please contact us by phone or email for specific requests.
Join Zoom Meeting
click here: RFP 6509 - DIGITAL ADAPTIVE PERSONALIZED LEARING TOOL SOFTWARE PROGRAM
VIRTUAL PROPOSAL OPENING; OR TYPE IN:
https://us02web.zoom.us/j/84173329955?pwd=K0xFVHB5WWt4OWRFbDJFMjRkNjRBZz09;
Meeting ID: 841 7332 9955; Passcode: 235068. If you do not have access to a webcam, or you
have no audio with your system, you can call this number to join: (646) 518-9805. Any issues
accessing the zoom web meeting please call 423.975.2715 for direct assistance
CONTACT PERSONS
Any questions relative to the specifications and/or requests for clarification may be directed to Dr.
David Timbs via e-mail only: timbsd@jcschools.org . Proposal procedure questions may be
directed to Debbie Dillon, Director of Purchasing, (423) 975-2717; e-mail:
ddillon@johnsoncitytn.org
ECONOMY OF PREPARATION
Proposals should be prepared simply and economically, providing a straightforward, concise
description of Proposer capabilities to satisfy the requirements of this RFP. Emphasis should be
on completeness and clarity of content.
INCURRING COSTS
The City is not liable for any costs incurred by Proposer prior to issuance of a contract.
PROPOSAL FORMAT
The proposal response shall be presented in the following format:
1. Cover letter demonstrating understanding of City’s requirements, and description of
software and services proposed
2. Company qualifications
3. Completed specification checklist
4. Notes and deviations
5. References
6. Warranty, service, training information (if applicable)
7. Descriptive literature on system proposed along with report examples
8. Project completion timeline
9. Cost proposal sheet including renewal costs
WITHDRAWAL OF PROPOSALS
Proposals may be withdrawn upon written request received from Proposer prior to the time fixed
for receipt.
ACCEPTANCE OF PROPOSAL CONTENT
Proposals are to be valid for a minimum period of ninety (90) days from the date of receipt by the
City.
The contents of any proposal received shall become contractual obligations upon the execution of
a contract by authorized representatives of both the City and the Proposer. Failure of the successful
Proposer to accept these obligations may result in cancellation of the award.
The City reserves the right to reject any or all proposals and to waive informalities, irregularities,
and technicalities in the proposal process.
The City may negotiate separately with any source in any manner necessary to arrive at a contract
agreement that is in the best interest of the City.
RFP ADDENDA
Any change to the specifications herein will be brought forward in the form of a written addendum
from the Purchasing Department and will be provided to all interested parties. No oral
interpretations or communication will affect or change in any way the information contained
herein.
CONTRACT AWARD
Contract award, if made, shall be to the most responsible vendor who offers the most responsive
proposal. The City reserves the right to choose the proposal that is in its best interest.
Considerations in the award shall be: company qualifications and experience, service, compliance
with system requirements, upgradeability, and costs. Proposer’s past service/support performance
will be a consideration in the award. In addition to the above award considerations the Program
offered will be evaluated based on the following scoring criteria:
Extensive Adaptive Curriculum Library for Grades K-12
Adaptable Assessment (Pre and Post) Features
Capability of Collaborative Work or Functionality with Canvas/Clever
Ease of Use for Teachers
Cost and Training Support
0-20 points
0-20 points
0-20 points
0-20 points
0-20 points
REFERENCES
Vendor may be required (upon request) to provide a minimum of three (3) user references of
proposed software program initiated within the last three (3) years. Each reference shall have the
company or government entity name, address, contact person, and telephone number. A program
demonstration may also be required, at the City’s request.
TERMS
Payment terms are Net 30 days after receipt of approved invoice. Installation and user training
must be complete prior to payment approval.
REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS
This Proposal, and any response to it, also includes the City’s “Requirements for Bids, Requests
for Proposals, and Contracts, etc.” and the “Sealed Solicitation General Terms and Conditions”
attached hereto and set forth herein as if verbatim.
RIGHTS AND OPTIONS OF THE CITY OF JOHNSON CITY
The City reserves the following rights and options:
Determine those proposers who are most qualified.
Reject any or all proposals for any reason, at its sole discretion.
Reject any or all proposals, for any reason, at its sole discretion.
Supplement, amend, or otherwise modify this RFP.
Cancel this RFP with or without submission of another RFP.
Issue additional solicitations for information and proposals, and conduct investigations
with respect to the qualifications of each respondent.
CONTRACT PERIOD
This is a five (5) year contract subject to annual renewals provided all prices, terms and conditions
remain unchanged and the vendor is in agreement. Payment will be made on an annual basis.
Prices contained herein shall remain firm. The City reserves the right to re-solicit at the end of
any one (1) year period.
RFP# 6509 – DIGITAL ADAPTIVE PERSONALIZED LEARNING TOOL
SOFTWARE PROGRAM
General Information:
Johnson City Schools is requesting proposals for a DIGITAL ADAPTIVE PERSONALIZED
LEARNING TOOL for grades K-12 as per the below areas of emphasis. The program will
implemented at up to twelve school sites.
The provisions contained herein describe the minimum requirements of the Johnson City School
System and any omission shall not relieve the vendor of furnishing a user friendly program in a
timely manner. Any variances or exceptions to these specifications must be clearly identified;
otherwise, full compliance is understood.
Requirements checklist
Vendor must complete and return these forms for the proposal to be considered responsive. A
check mark (√) shall be placed in the areas of specification agreement. A check mark indicates
compliance. Variances must be clearly identified in the vendor’s column or on a separate sheet.
Failure to comply with any part of these specifications will not remove that proposal from
consideration but will indicate a variance on which the Johnson City School System alone will
determine the importance to the overall performance of the program and suitability for the
intended purpose. Any products supplied are to be new, unused and of the Manufacturer's latest
model. Any omission from the specifications shall not relieve the vendor from the responsibility
of furnishing a software program ready for use.
CITY'S SOFTWARE REQUIREMENTS
Proposed System: (specify)
PROPOSER
COMPLIES
(√)
PROPOSED
EXCEPTIONS
(use separate sheet if
necessary)
Johnson City Schools is requesting proposals for a flexible,
interactive curriculum system with a manual course enrollment
option
24/7 on-line access
Unlimited License for whole class instruction
Integration with Canvas LMS as an LTI
Library of K-12 content including ELA, Math, Science, Social
Studies, and Spanish as outlined in the
Program must be available for use on computers and other
devices as specified
Personalized Standards-Based Learning Path
Availability of ongoing professional development training related
to program usage for school staff
Company Name: _________________________________
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