RFQ #52108-2 Low Voltage and Inside Fiber Optic e-Cabling

Agency: City of Memphis
State: Tennessee
Type of Government: State & Local
Category:
  • 60 - Fiber Optics Materials and Components, Assemblies and Access.
Posted: Feb 23, 2021
Due: Mar 3, 2021
Solicitation No: RFQ #52108-2
Publication URL: To access bid details, please log in.
RFP Name Status Description Posted on Deadline
RFQ #52108-2 Low Voltage and Inside Fiber Optic e-Cabling Open Download 01/21/2021 03/03/2021

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Request for Statements of Qualifications #52108-2
Low Voltage and Inside Fiber Optic e-Cabling
NOTE: RFQ #52108 WAS ORIGINALLY ISSUED AS A SMALL BUSINESS ENTERPRISE (SBE) ONLY
SOLICITATION OPPORTUNITY. THE CITY OF MEMPHIS DID NOT RECEIVE A SUFFICIENT
QUANTITY OF SBE QUALIFIED VENDORS TO CREATE THE DESIRED VENDOR POOL. AS SUCH,
WE ARE RE-ISSUING THIS REQUEST FOR QUALIFICATIONS UNDER RFQ #52108-2, AND OPEN
TO ALL CITY OF MEMPHIS REGISTERED VENDORS. SPECIFICATIONS HAVE NOT CHANGED. IF
YOU SUBMITTED A RESPONSE TO RFQ #52108, YOUR RESPONSE IS VALID FOR RFQ #52108-2
AND THERE IS NO NEED TO RESUBMIT.
PURPOSE: The City of Memphis extends this invitation to vendors interested in submitting their
Statements of Qualifications (SOQ’s) for inclusion in the Vendor Pool for Low Voltage and Inside
Fiber Optic e-Cabling. The purpose of this RFQ is to identify vendors who can provide Low
Voltage and Inside Fiber Optic e-Cabling services on an as-and-when-required basis to support
City of Memphis divisions. Term of the agreement shall be determined by negotiation, based
upon answers provided and the negotiable deliverable responses.
DUE DATE: Statements of Qualifications will be received No Later Than 12:00 noon local time
on Wednesday, FEBRUARY 17, 2021.
SUBMITTAL REQUIREMENTS: Proposer shall submit, in a sealed packet, one (1) original (clearly
marked as such on the document as “ORIGINAL”) and five (5) complete printed copies of its
SOQ on or before FEBRUARY 17, 2021, at 12:00 noon CT, to the addressee provided below:
USPS (or other common carrier)
City of Memphis
Purchasing Department, Room 354
125 N. Main Street
Memphis, TN 38103
Hand Delivery
City of Memphis
Main Lobby Bid Drop Box
125 N. Main Street
Memphis, TN 38103
The label should identify the contents as:
Your company name & address.
Low Voltage and Inside Fiber Optic e-Cabling, RFQ # 52108-2.
SOQ’s SUBMITTED AFTER THE DEADLINE OR WHICH STATE THAT INFORMATION WILL BE
PROVIDED ‘AT A LATER DATE’, OR WHICH ARE OTHERWISE INCOMPLETE OR FAIL TO COMPLY
WITH THE REQUIREMENTS SET FORTH IN THIS RFQ WILL BE DISQUALIFIED FROM
PARTICIPATION IN THIS RFQ PROCESS.
Submittals may not be amended after the submission deadline.
Notwithstanding any legends on the SOQ’s or any other statements to the contrary, all
materials submitted in connection with proposer’s response to this RFQ will become the
property of the city and may be returned only at the City’s option.
SCOPE OF WORK
The City of Memphis ("City") is developing a “Vendor Pool” contract(s) to facilitate the
procurement of Vendor Pool for Low Voltage and Inside Fiber Optic e-Cabling for all City
Divisions. The intent of this RFQ is to develop a convenience contract with multiple Vendors
who can provide a wide range of Vendor Pool for Low Voltage and Inside Fiber Optic e-Cabling
Services.
Vendors must submit an acceptable and qualified response to this RFQ to become eligible for
this contract. Multiple Vendors will be selected for the eligible Vendor Pool.
The selected pool of Vendors will be contractually responsible for all services denoted in the
document.
Vendors submitting an acceptable and qualified response to this RFQ as determined by the City
of Memphis’ IT Department will be afforded the ability to participate in the quote process when
a need to procure equipment/services is identified. A Request for Quote (via email) will be sent
to the qualifying Pool of Vendors. Once the vendors have responded an award will be made by
issuance of an order (via email).
The objective of this RFQ is to provide City of Memphis Divisions the ability to purchase
Products and Services to satisfy their needs as described in Exhibit 2-SCOPE OF WORK.
Exhibit 2 includes types of work and types of products to be purchased as a result of obtaining a
contract through this RFQ process. Exhibit 3 is for informational purposes only, and additional
services/items may be required that are not listed in this Exhibit.
AWARD OF WORK ORDERS: The responding vendor with the lowest and best overall price
quote submitted for each Request for Quote will be awarded a Work Order/Purchase Order for
the specific item(s) listed in the Request for Quote.
PERIOD OF PERFORMANCE: The period of performance of this contract is one-year from
date of award with three (3) one-year extension options. The City of Memphis will have the
option each year to extend based upon mutual consent of the parties and contingent upon
the availability of funding and successful contract performance of the vendor.
MINIMUM QUALIFICATIONS: Vendor submittal must include the following information, in the
order listed below:
Vendor must provide a brief company description, history and financial status. In
addition, Vendor should submit the following information:
1. Name. The name under which the bidder is licensed to do business.
2. Address. The address of the bidder’s headquarters office.
3. Local Address. The address of the bidder’s local office responsible for the proposed
work, if different from the headquarters office.
4. Local Officers. Names, titles and telephone numbers of local officers or
representatives of the bidder.
5. Years of Local Service Experience. The number of years the bidder has actively
participated in work in Shelby County and its neighboring counties similar to that
described in Exhibit 2 Scope of Work.
6. Size of Staff. The number of bidder employees: internationally, nationally and
locally. Information must include the total number of employees in Shelby County
and its neighboring counties; in particular, the number of technical and support staff
presently supporting similar service, their qualifications and length of service.
7. Record with the City. Description of current and past bidder experience in delivering
services to The City similar to those required under the contract.
8. Current Contract Obligations. Existing Vendor contractual commitments of similar
scope and priority and their estimated impact on the Vendor’s ability to service this
contract, if awarded.
9. Resumes of staff. Resumes of staff that could be utilized to perform work for the
City of Memphis.
10. Dun & Bradstreet Number or Tax ID Number.
11. Other. Other general information, as determined by the Vendor to be of importance
in evaluating the Vendor.
GENERAL CONDITIONS:
The following data is intended to form the basis for submission of proposals to provide Low
Voltage and Inside Fiber Optic e-Cabling Services. This material contains general conditions for
the procurement process, the scope of service requested, contract requirements, instructions
for submissions of proposals, and submission forms that must be included in the proposal. The
RFQ should be read in its entirety before preparing the proposal. All materials submitted
pursuant to this RFQ shall become the property of the City of Memphis.
To the extent permitted by law, all documents pertaining to this RFQ shall be kept confidential,
to the extent necessary for review, until the proposal evaluation is complete. No information
about any submission of proposals shall be released until the process is complete, except to
the members of the Evaluation Committee established by the City and other appropriate
designated City staff. All information provided shall be considered by the Evaluation Committee in
making a recommendation to enter into an agreement with the selected consultant.
If any addenda are issued to this Request for Qualifications, the Purchasing Division will post
them to the City's website at www.memphistn.gov under RFP’s & RFQ’s. Submitting organizations
are strongly encouraged to view this website often to see if addenda are posted. Failure of any
proposer to receive such addendum or interpretation shall not relieve such Proposer from any
obligation under his proposal as submitted. All addenda so issued shall become part of the
Contract Documents.
The City of Memphis reserves the right to (a) accept or reject any and/or all submissions of
proposals; (b) to waive irregularities, informalities, and technicalities; and (c) to accept any
alternative submission of proposals presented which, in its opinion, would best serve the
interests of the City. The City shall be the sole judge of the proposals, and the resulting
negotiated agreement that is in its best interest, and its decision shall be final. The City also
reserves the right to make such investigation as it deems necessary to determine the ability of
any submitting entity to perform the work or service requested. Information the City deems
necessary to make this determination shall be provided by the submitting entity. Such
information may include, but is not limited to, current financial statements by an independent
CPA, verification of availability of equipment and personnel, and past performance records.
All bills and invoices will be sent to the division requesting the product and/or service.
Addresses (physical or email) to submit invoices will be provided for each individual
product/service requested.
INSURANCE REQUIREMENTS:
If selected for contact award, the selected vendor(s) will be required to provide proof of
insurance coverage as outlined in Exhibit 1 INSURANCE REQUIREMENTS.
EXHIBIT 1
INSURANCE REQUIREMENTS
FOR
LOW VOLTAGE / INSIDE FIBER OPTIC e-CABLING
The Company shall not commence any work under this contract until it has obtained and
caused its subcontractors to procure and keep in force all insurance required. The
Company shall require all subcontractors to carry insurance as outlined below, in case they
are not protected by the policies carried by the Company. The Company is required to
provide copies of the insurance policies upon request. The Company shall furnish the Risk
Manager a Certificate of Insurance and/or policies attested by a duly authorized
representative of the insurance carrier evidencing that the insurance required hereunder is
in effect. All insurance companies must be acceptable to the City of Memphis and licensed
in the state of Tennessee with a Best Insurance Rating of A and Class VII or better and
authorized to do business in the state where the work is performed.
If any of the Insurance Requirements are non-renewed at the expiration dates, payment to the
company may be withheld until those requirements have been met, or at the option of the City.
The City may pay the renewal premiums and withhold such payments from any monies due the
Company.
The Company shall indemnify, defend, save and hold harmless the City, its officers, employees,
and agents, from and against any and all claims, demands, suits, actions, penalties, damages,
settlements, costs, expenses, or other liabilities of any kind and character arising out of or in
connection with the breach of this Agreement by Company, its employees, subcontractors, or
agents, or any negligent act or omission of Company, its employees, subcontractors, or agents,
which occurs pursuant to the performance of this Agreement, and this indemnification shall
survive the expiration or earlier termination of this Agreement. The provisions of this paragraph
shall not apply to any loss or damage caused solely by the acts, errors, or omissions of the City,
its officers, employees and agents. Contracts for third party service providers should include
indemnity provisions that protect the City from any liability arising out of the Company’s loss of
City’s sensitive information.
Each certificate or policy shall require and state in writing the following clauses:
Company shall provide notice to the City within three (3) business days following receipt of
any notice of cancellation or material change in Company’s insurance policy from
Company’s insurer. Such notice shall be provided to City by registered mail, to the
following addresses:
City of Memphis
City of Memphis
Attn: Risk Management
Attn: Purchasing Agent
170 N. Main. St., 5th Floor
125 North Main, Room 354
Memphis, TN 38103
Memphis, TN 38103
The Certificate of Insurance shall state the following: “The City of Memphis, its officials, agents,
employees and representatives shall be named as additional insured on all liability policies.” The
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