Work Release Facility Roof Replacement

Agency:	Knox County
State:	Tennessee
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Mar 1, 2024
Due:	Mar 13, 2024
Solicitation No:	3526
Publication URL:	To access bid details, please log in.

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The Procurement Division of Knox County, Tennessee will receive sealed bids for the provision of Work Release Facility

Roof Replacement as specified herein. Bids must be received by 4:00 p.m. on March 13, 2024. Late bids will be neither

considered nor returned.

Deliver Bids to:

Bid Number 3526

Knox County Procurement Division

Suite 100, 1000 North Central Street

Knoxville, Tennessee 37917

The Bid Envelope must show the Company Name, Bid Number, Bid Name and Bid Opening Date.

SECTION I GENERAL TERMS AND CONDITIONS

1.1 ADDITIONAL INFORMATION: Knox County wants requests for additional information routed to Donnie Fawver,

CPPB, Construction & Contract Specialist/Senior Buyer, at 865.215.5756. Questions may be emailed to

donnie.fawver@knoxcounty.org. If you have not heard from the Buyer in a reasonable amount of time, please call

for further assistance. Information about the Knox County Procurement Division and current solicitations may be

obtained on the Internet at www.knoxcounty.org/Procurement.

1.2 ACCEPTANCE: Vendors shall hold their price firm and subject to acceptance by Knox County for a period of

ninety (90) business days from the date of the bid opening, unless otherwise indicated in their bid.

1.3 ALTERNATIVE BIDS: Knox County will not accept alternate bids (those not equal to specifications) unless

authorized by the Invitation for Bid.

1.4 AUDIT HOTLINE: Knox County has established an Audit Hotline to report potential fraud and waste. To report

potential fraud, waste, or abuse, please call 1-866-858-4443 (toll-free). You can also file a report online by

accessing http://www.knoxcounty.org/hotline/index.php.

Vendors are hereby cautioned that this Audit Hotline does not replace the Award Protest Procedures

found in Section VI, Item M of the Knox County Procurement Regulations.

1.5 AWARD: Award will be made to the most responsive, responsible bidder meeting specifications, who presents

the product or service that is in the best interest of Knox County. Knox County reserves the right to award this bid

on an all-or-none basis. The evaluation criteria are listed herein. Knox County also reserves the right to not

make an award.

1.6 BID DELIVERY: Knox County requires bidders, when hand delivering bids, to time and date stamp the envelope

before depositing it in the bid box. Knox County will not be responsible for any lost or misdirected mail sent by

common carrier, nor will Knox County be responsible for submittals delivered to addresses and Suites other than

the delivery address and Suite specified at the top of this solicitation. The time clock in the Procurement Division

shall serve as the official record of time. Electronic submissions are recorded electronically.

Responses must be in a sealed envelope/box prior to entering the Procurement Division office.

Procurement Division personnel are not allowed to see the submittal nor assist in placing documents in

an envelope/box. Additionally, the Procurement Division is not responsible for providing materials (e.g.

envelopes, boxes, tape) for submittals.

1.7 BIDS REQUESTED ON BRANDS OR EQUAL: Unit price bids are requested on products that equal or exceed

the quality and performance of the brands and model numbers listed. References to brand names, trade names,

model numbers or other descriptions particular to specific brand products are made to establish a required level of

quality and functional capabilities, and are not intended to exclude other products of that level. Comparable

products of other manufacturers will be considered if proof of comparability is contained in the bid.

It shall be the responsibility of the bidders, including bidders whose product is referenced, to furnish with the bid

such specifications, catalog pages, brochures or other data as will provide an adequate basis for determining the

quality and functional capabilities of the product offered. Failure to provide this data may be considered valid

justification for rejection of a bid.

1.8 BUSINESS OUTREACH PROGRAM: Knox County has established a Business Outreach Program, which has

the responsibility of increasing opportunity for small, minority and women owned businesses. This is being

accomplished through community education programs, policy edification, active recruitment of interested

businesses and process re-engineering.

Knox County is committed to ensuring full and equitable participation for all disadvantaged businesses. Knox

County welcomes submittals from those disadvantaged businesses that have an interest in providing goods

and/or services listed herein. In addition, Knox County strongly encourages the inclusion of disadvantaged

businesses by non-disadvantaged contractors who may wish to partner or subcontract portions of this agreement

in order to accomplish the successful delivery of goods and/or services. If you are a disadvantaged business and

would like additional information about our Business Outreach Program, please contact:

Diane Woods, CPPB, Business Outreach Administrator

Telephone: 865.215.5760

Fax:

865.215.5778

Email:

diane.woods@knoxcounty.org

1.9 CLOSURES: During periods of closure due to unforeseen circumstances in Knox County or closures at the

direction of the Knox County Mayor, the Procurement Division will enact the following procedures in regards to

solicitations and closures:

• If the Mayor closes the Administrative offices prior to the time set for solicitation opening of any business day,

all solicitations due that same day will be moved to the next operational business day.

• Other unforseen circumstances shall be at the sole discretion of the Procurement Director.

• Knox County shall not be liable for any commercial carrier’s decision regarding deliveries during any unforeseen

circumstances.

1.10 CONFLICT OF INTEREST: Vendors must have read and complied with the “non-conflict of interest” statement

provided in the vendor registration process prior to the opening of this solicitation.

1.11 DECLARATIVE STATEMENTS: Any statement or words (e.g.: must, shall, will) are declarative statements and

the vendor must comply with the condition. Failure to comply with any such condition may result in the bid being

non-responsive and disqualified.

1.12 DRUG-FREE WORKPLACE: If Contractor has five (5) or more employees receiving pay: Contractor shall

have a drug-free workplace program that complies with Title 50, Chapter 9 of the Code of Tennessee, shall obtain

a certificate of compliance with the applicable portions of the Drug-Free Workplace Act from the Department of

Labor and Workforce, and shall Provide the Affidavit required by Public Acts, 2000, Chapter 918. Contractor

shall ensure that it is in compliance with Public Acts, 2000, Chapter No. 918.

1.13 DUPLICATE COPIES: Knox County requires that bids be submitted as one (1) marked original and one (1) exact

copy.

1.14 ELECTRONIC TRANSMISSION OF BIDS: Knox County's Procurement Division will not accept electronically

transmitted bids for this solicitation. Email and Facsimile submission is strictly prohibited.

1.15 HOW TO DO BUSINESS: Knox County utilizes a web-based Procurement software system, “KNOXBUYS.” The

system provides our clients (vendors, county departments and the citizens of Knox County) with a more enhanced

and end-user friendly means of accessing our services. The system allows for on-line vendor registration and

maintenance, electronic receipt of purchase orders, on-line retrieval and submittal of quotes, bids and proposals

for our vendor-clients and on-line requisitioning and receiving for our county departments. In order for the County

to maximize its investment and minimize the cost associated with office operations we need your help. When

doing business with Knox County we are urging you to please go to our website at

www.knoxcounty.org/Procurement, register as a vendor in our on-line Procurement system, “KNOXBUYS” if you

have not done so and whenever possible to conduct your business with the County through this site. If you have

any questions please contact the Procurement Division Representative listed in Section 1.1 of this document.

1.16 INCURRED COSTS: Knox County will not be responsible for any costs incurred by the bidder in the preparation

of their bid.

1.17 MULTIPLE BIDS: Knox County will consider multiple bids that meet specifications.

1.18 NEW MATERIAL: Unless specified otherwise in the bid package, the Contractor must provide new supplies.

New, as used in this clause, means previously unused materials. Material includes but is not limited to, raw

material, parts, items, components and end products. Contractor submission of other than new materials may be

cause for the rejection of their bid.

1.19 NON-COLLUSION: Vendors, by submitting a signed bid or proposal, certify that the accompanying bid or

proposal is not the result of, or affected by, any unlawful act of collusion with any other person or company

engaged in the same line of business or commerce, or any other fraudulent act punishable under Tennessee or

United States law.

1.20 PAYMENT METHOD: Knox County utilizes two (2) methods of placing orders for products. The first is the use of

Purchase Orders. These Purchase Orders will be issued from Knox County Procurement Division via email. The

Purchase Order will detail the quantity, specific item(s) and the contracted price for each item.

The second method is the use of the Knox County E-Commerce Card (VISA). Orders placed with the credit card

will list the same information as the Purchase Order. Vendors will be given the card information and approval to

process the transactions by the requesting department. Vendors must indicate in their bid response if the vendor

will accept the Knox County E-Commerce Card (VISA) as a form of payment. Bidders are prohibited to charge

Knox County any type of merchant fee from their financial institution to accept this type of payment.

1.21 POSSESSION OF WEAPONS: All vendors and their employees and their agents are prohibited from possessing

any weapons on Knox County property without prior written consent from the County. In the case of a vendor

whose contract requires possession of firearms or other weapons to successfully complete their contract, vendor

must provide personnel who are bonded to bear said weaponry.

1.22 PROCESSING TIME FOR PAYMENT: Vendors are advised that a minimum of thirty (30) days is required to

process invoices for payment.

1.23 PROOF OF FINANCIAL AND BUSINESS CAPABILITY: Bidders must, upon request, furnish satisfactory

evidence of their ability to furnish products or services in accordance with the terms and conditions of these

specifications. Knox County will make the final determination as to the bidder’s ability.

1.24 RECYCLING: Knox County, in its continuing efforts to lessen the amount of landfill waste and to further recycling

efforts, requests that bids being submitted on paper shall:

• Be submitted on recycled paper

• Not include pages of unnecessary advertising

• Be made on both sides of each sheet of paper

1.25 RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS: It is the responsibility of the prospective bidder to review

the entire Invitation for Bid packet and to notify the Procurement Division if the specifications are formulated in a

manner that would unnecessarily restrict competition. Any such protest or question regarding the specifications or

bidding procedures must be received in the Procurement Division by March 1, 2024 at 4:30 p.m. local time.

These requirements also apply to specifications that are ambiguous.

1.26 SIGNING OF BIDS: In order to be considered all bids must be signed. Please sign the original in blue ink.

By signing the bid document, the vendor acknowledges and accepts the term and conditions stated in the bid

document.

1.27 TAXES: Knox County purchases are not subject to taxation. Tax exemption certificates will be provided upon

request.

1.28 TITLE VI OF THE 1964 CIVIL RIGHTS ACT: “Nondiscrimination in Federally Assisted Programs”—“No person in

the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be

denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial

assistance.” 42 U.S.C. Section 2000 et seq. It is the policy of Knox County Government that all its services and

activities be administered in conformance with the requirements of Title VI.

1.29 USE OF BID FORMS: Vendors must complete the bid forms contained in the bid package. Failure to complete

the bid forms may result in bid rejection.

1.30 VENDOR DEFAULT: Knox County reserves the right, in case of vendor default, to procure the articles or services

from other sources and hold the defaulting vendor responsible for any excess costs occasioned thereby. Should

vendor default be due to a failure to perform or because of a request for a price increase, Knox County reserves

the right to remove the vendor from the County's bidders list for twenty-four (24) months.

1.31 VENDOR REGISTRATION: Prior to the opening of this bid, ALL BIDDERS must be registered with the

Procurement Division. A vendor application may be submitted online at www.knoxcounty.org/Procurement.

Select the On-Line Vendor Registration link and complete the forms. Vendors must be registered with the

Procurement Division prior to submitting their bid.

1.32 WAIVING OF INFORMALITIES: Knox County reserves the right to waive minor informalities or technicalities

when it is in the best interest of Knox County.

SECTION II OBLIGATIONS, RIGHTS AND REMEDIES

These terms and conditions shall be part of the Contract. Knox County reserves the right to negotiate other

terms and conditions it deems appropriate and necessary under the circumstances to protect the public’s trust.

2.1 ALTERATIONS OR AMENDMENTS: No alterations, amendments, changes, modifications or additions to this

Contract shall be binding on Knox County without the prior written approval of the County.

2.2 ASSIGNMENT: Contractor shall not assign or sub-contract this agreement, its obligations or rights hereunder to

any party, company, partnership, incorporation or person without the prior written specific consent of Knox

County.

2.3 APPROPRIATION: In the event no funds are appropriated by Knox County for the goods or services in any fiscal

year or insufficient funds exist to purchase the goods or services, then the Contract shall expire upon the

expenditure of previously appropriated funds or the end of the current fiscal year, whichever occurs first, with no

further obligations owed to or by either party.

2.4 BOOKS AND RECORDS: Contractor shall maintain all books, documents, accounting records and other

evidence pertaining to the goods and services provided under this Contract and make such materials available at

its offices at all reasonable times during the contract period and for three (3) years from the date of the final

payment under this agreement for inspection by County or by any other governmental entity or agency

participating in the funding of this agreement, or any authorized agents thereof; copies of said records to be

furnished if requested. Such records shall include those books, documents and accounting records that represent

the Contractor's costs of manufacturing, acquiring or delivering the products and services governed by this

agreement.

2.5 CHILD LABOR: Contractor agrees that no products or services will be provided or performed under this Contract

that have been manufactured or assembled by child labor.

2.6 COMPLIANCE WITH ALL LAWS: Contractor is assumed to be familiar with and agrees to observe and comply

with all federal, state, and local laws, statutes, ordinances, and regulations in any manner affecting the provision

of goods and/or services, and all instructions and prohibitive orders issued regarding this work and shall obtain all

necessary permits.

2.7 DEFAULT: If Contractor fails to perform or comply with any provision of this Contract or the terms or conditions of

any documents referenced and made a part hereof, Knox County may terminate this Contract, in whole or in part,

and may consider such failure or noncompliance a breach of contract. Knox County expressly retains all its rights

and remedies provided by law in case of such breach, and no action by Knox County shall constitute a waiver of

any such rights or remedies. In the event of termination for default, Knox County reserves the right to purchase

its requirements elsewhere, with or without competitive bidding.

2.8 GOVERNING LAW; VENUE: This agreement shall be exclusively construed, governed, and controlled by the

Laws of the State of Tennessee without regard to principles of law, including conflicts of law, of any other

jurisdiction, territory, country, and/or province. Any dispute arising out of or relating to this agreement shall

exclusively be brought in the Chancery Court or the Circuit Court of Knox County, Tennessee. Each party

consents to personal jurisdiction thereto and waives any defenses based on personal jurisdiction, venue and

inconvenient forum.

2.9 INCORPORATION: All specifications, drawings, technical information, Invitation for Bid, Bid, Award and similar

items referred to or attached or which are the basis for this Contract are deemed incorporated by reference as if

set out fully herein.

2.10 INDEMNIFICATION/HOLD HARMLESS: Contractor shall indemnify, defend, save and hold harmless Knox

County, its officers, agents and employees from all suits, claims, actions or damages of any nature brought

because of, arising out of, or due to breach of the agreement by Contractor, its subcontractors, suppliers, agents,

or employees or due to any negligent act or occurrence or any omission or commission of Contractor, its

subcontractors, suppliers, agents or employees.

2.11 INDEPENDENT CONTRACTOR: Contractor shall acknowledge that it and its employees serve as independent

contractors and that Knox County shall not be responsible for any payment, insurance or incurred liability.

2.12 INSPECTION AND ACCEPTANCE: Warranty periods shall not commence until Knox County inspects and

formally accepts the goods and/or services. The terms, conditions and timing of acceptance shall be determined

by Knox County. Knox County reserves the right to reject any or all items or services not in conformance with

applicable specifications, and Contractor assumes the costs associated with such nonconformance. Acceptance

of goods or services does not constitute a waiver of latent or hidden defects or defects not readily detectable by a

reasonable person under the circumstances.

2.13 IRAN DIVESTMENT ACT: By submission of this bid, each bidder and each person signing on behalf of any

bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty

of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to

Tennessee Code Annotated § 12-12-106.

2.14 LIMITATIONS OF LIABILITY: In no event shall Knox County be liable for any indirect, incidental, consequential,

special or exemplary damages or lost profits, even if Knox County has been advised of the possibility of such

damages.

2.15 NO BOYCOTT OF ISRAEL: Pursuant to Tennessee Code Annotated Title 12, Chapter 4, Part 1, by submission

of a response to this solicitation, each bidder and each person signing on behalf of any bidder certifies, and in the

case of a joint response each party thereto as to its own organization, under penalty of perjury, that to the best of

its knowledge and belief that each person is not currently engaged in, and will not for the duration of the contract

engage in, a boycott of Israel.

2.16 NON-DISCRIMINATION AND NON-CONFLICT STATEMENT: Contractor agrees that no person on the grounds

of handicap, age, race, color, religion, sex, national origin, or any individual trait or characteristic found to be an

illegal consideration, shall be excluded from participation in, or be denied benefits of, or be otherwise subjected to

discrimination in the performance of this agreement, or in the employment practices of vendor. Contractor shall

upon request show proof of such non-discrimination, and shall post in conspicuous places available to all

employees and applicants notices of non-discrimination. Contractor covenants that it complies with the Fair Wage

and Hour Laws, the National Labor Relations Act, and other federal and state employment laws as applicable.

Contractor covenants that it does not engage in any illegal employment practices.

Contractor covenants that it has no public or private interest, and shall not acquire directly or indirectly any

interest, which would conflict in any manner with the provision of its goods or performance of its services.

Contractor warrants that no part of the total contract amount provided herein shall be paid directly or indirectly to

any officer or employee of Knox County as wages, compensation, or gifts in exchange for acting as officer, agent,

employee, subcontractor or consultant to Contractor in connection with any goods provided or work contemplated

or performed relative to the agreement.

2.17 ORDER OF PRECEDENCE: In the event of inconsistent or conflicting provision of this Contract and referenced

documents, the following descending order of precedence shall prevail: (1) Written Contract, (2) Invitation for Bid,

(3) Bid, (4) Award, (5) Special Terms and Conditions, (6) General Terms and Conditions, (7) Specifications, (8)

Drawings.

2.18 REMEDIES: Knox County shall have all rights and remedies afforded under the U.C.C. and Tennessee law in

contract and in tort, including but not limited to rejection of goods, rescission, right of offset, refund, incidental,

consequential and compensatory damages and reasonable attorney’s fees.

2.19 RIGHT TO INSPECT: Knox County reserves the right to make periodic inspections of the manner and means the

service is performed or the goods are supplied.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Name of Solicitation	Number	Deadline Due Date	Buyer	Attachments
Work Release Facility Roof Replacement	3526	03-13-24	Donnie Fawver (865) 215-5756	Click Here for the Solicitation Click Here for the Other

Work Release Facility Roof Replacement

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See also