Architectural and Engineering Services for Municipal Court Renovation

Agency:	City of Copperas Cove
State:	Texas
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Posted:	Sep 22, 2023
Due:	Oct 20, 2023
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUALIFICATIONS

FOR ARCHITECT SERVICES

The City of Copperas Cove is

Hereby Soliciting Sealed RFQ’s

for:

Architectural and Engineering Services for Municipal

Court Renovation

RFQ 2023-08-41

Request for Qualifications will be received until 11:00 a.m.

OCTOBER 20, 2023

Return RFQ To: City of Copperas Cove

Stephanie Potvin – Assistant Finance

Director

914 S. Main Street Suite H, or

P.O. Drawer 1449

Copperas Cove, TX 76522

INSTRUCTIONS TO OFFERORS

1. The envelope or package containing the completed Request for Qualifications should

be marked legibly on the outside with the submitter’s name and address along with

“Request for Qualifications for Architect Services; RFQ No. 2023-08-41”.

2. The offeror shall sign and date the submittal provided within the RFQ. The person

signing the proposal must have the authority to bind the firm in a contract. Proposals which

are not signed and dated in this manner may be rejected.

3. All documents shall be received at the City of Copperas Cove, Finance Department,

located at, 914 S. Main Street Suite H, Copperas Cove, Texas 76522, or sent to P.O.

Drawer 1449, Copperas Cove, TX 76522 by the deadline shown on the cover sheet of this

Request for Qualifications.

4. The City is only accepting the RFQ on CD or USB formats. Facsimile

transmittals and electronic transmittals will not be acceptable.

5. The City of Copperas Cove, Texas, reserves the right to reject any or all Request for

Qualifications as it shall deem to be in the best interests of the City of Copperas Cove.

6. Any interpretations, corrections or changes to this Request for Qualifications and

specifications will be made by addendum. Sole issuing authority of addenda shall be

vested in the City of Copperas Cove Finance Department. Addenda will be loaded on

www.copperascovetx.gov. Vendors will be responsible for reviewing the City’s

website at www.copperascovetx.gov to see if any addenda have been issued.

Offerors shall acknowledge receipt of all addenda on the sealed envelope or package

containing their proposal.

7. Proposals resulting from submitted Request for Qualifications must comply with all

applicable federal, state, county and local laws concerning these types of services.

8. A prospective Offeror must affirmatively demonstrate Offeror's responsibility and

qualifications. A prospective Offeror must meet the following requirements:

a. has adequate financial resources, or the ability to obtain such resources

as required;

b. be able to comply with the required or proposed delivery schedule;

c. has a satisfactory record of performance;

d. has a satisfactory record of integrity and ethics;

e. be otherwise qualified and eligible to receive an award;

f. workload capacity; and

g. proposers’ availability of qualified staff.

The City of Copperas Cove may request representation and other information

sufficient to determine Offeror's ability to meet these minimum standards.

9. Section 176.006 of the Texas Local Government Code requires a bidder/vendor to file

a conflict-of-interest questionnaire if the vendor has a business relationship with the city

and has:

(a) an employment or other business relationship with an officer or an officer’s

family member that results in that person receiving taxable income that is

more than $2,500 in the preceding twelve months; or

(b) has given an officer or an officer’s family member one or more gifts totaling

more than $250 in the preceding twelve months.

A vendor/bidder is required to file a questionnaire not later than the seventh business day

after the later of the following:

(a) the date the vendor begins discussions or negotiations to enter into a

contract with the City or submits an application or response to a bid proposal;

(b) the date the vendor becomes aware of a relationship or gives a gift to an

officer or officer’s family member.

State law requires that a vendor file an updated questionnaire with the City Secretary’s

office annually, before September 1st, and/or not later than the seventh business day after

the date the originally filed questionnaire becomes incomplete or inaccurate. The Conflict-

of-Interest Questionnaire is attached in compliance with this law is the responsibility of

each bidder/vendor.

The City of Copperas Cove is aware of the time and effort you expend in preparing

and submitting proposals to the city. Please let us know of any proposal

requirements causing you difficulty in responding to our Request for Qualifications.

We want to facilitate your participation so that all responsible vendors can compete

for the City's business.

Questions concerning this Request for Qualifications and specifications should be

submitted in writing by noon on October 10, 2023 to: Stephanie Potvin- Assistant

Finance Director at: financedept@copperascovetx.gov

I. Introduction

Request of Qualifications

The City is seeking to engage the services of a skilled individual, firm, or corporation to

deliver professional architectural and engineering services for the design and construction

oversight of the Municipal Court remodeling project, as more specifically detailed in Exhibit

A. Municipal Court is located at 602 S. Main Street, Copperas Cove, Texas. The City

intends to competitively bid the project to qualified construction companies who will

perform the work according to the Texas Local Government Code and the design and

specifications developed by the professional chosen pursuant to this RFQ.

Pre- Solicitation Meeting: A pre-solicitation meeting will be held to fully acquaint

Respondents with the unique needs of the City. While attendance is not mandatory, it is

highly recommended that each organization have a representative tour the facility.

Photographs and a floor plan are provided as Exhibits B and C, respectively. The pre-

solicitation meeting will be conducted on:

September 29, 2023 at 10:00 AM CST

Municipal Court

602 S. Main Street

Copperas Cove, TX 76522

II. Information Requested from Offerors

Each Request for Qualifications shall contain all the items listed below. Incomplete

statements may be rejected in technical review by the Evaluation Committee.

A. Complete the firm information sheet included in the RFQ.

B. Provide a summary of the firm’s history including information on parent company, if

applicable.

C. Provide a listing of present office locations and state the location of the office(s)

that will provide services to the city.

D. Provide a list of employees and/or subconsultants that will perform work for the city and

give a summary of their qualifications and experience.

E. Provide a listing of five (5) similar projects that are representative of your firm’s

capabilities. Briefly describe the services provided by your firm, including challenges faced

and results achieved, and state whether your firm was the prime professional or played

another role in the project.

F. Provide a list of at least five (5) references familiar with the firm’s capability to deliver

services, including contact names, phone numbers and description of services provided.

G. If the firm is selected, the attached contract for professional services written by the

City’s Legal Department shall be used by the City with the selected professional for the project

described herein. The method of payment shall be a lump sum fee agreement with

payments distributed throughout the life of the project(s) based upon percentages of work

completed or specific tasks completed. Any additional contract services shall be lump

sum. By submitting your qualifications your firm is willing and has the ability to comply with

these terms and conditions, including the execution of the attached contract agreement

for professional services. Any exceptions or proposed changes to this standard form

contract shall be clearly and conspicuously indicated within a submitted RFQ and will be

considered as part of the RFQ criteria ranking process.

H. Provide a completed Insurance Requirement Affidavit asserting that you can comply

with the insurance requirements specified in the attached Agreement for Professional

Services. (See attached form)

I. Provide a completed Conflict-of-Interest Questionnaire (CIQ) and W9 for accounts

payable purposes. (Attached)

III. Submission Information

The City of Copperas Cove will receive Qualifications prior to October 20, 2023 @

11:00 AM. Qualification submission received after this deadline will be returned

unopened and will not be considered. Deadline for questions or request for clarification

must be submitted to the Stephanie Potvin, Assistant Finance Director, in writing prior to

October 10, 2023 @ 12:00 noon via email at financedept@copperascovetx.gov . All

responses to the questions will be sent to all bidders in addendum form.

Two electronic submissions on either CD or USB drive in PDF format of the Request

for Qualifications shall be submitted in a sealed envelope or box bearing the name and

address of respondent, acknowledgement of any addenda and also be identified in the lower left

corner with “Request for Qualifications for Architectural Services, RFQ No. 2023-08-41”

and be addressed as follows:

City of Copperas Cove

Stephanie Potvin

Assistant Finance Director

PO Box 1449

914 S. Main Street, Suite H

Copperas Cove, Texas 76522

IV. Proposal Evaluation

A. Minimum Qualifications

The City will review proposals received to determine whether or not each proposer

meets the following minimum qualifications:

• Architect licensed in the State of Texas

• Experience with projects that required development of similar construction is

required.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Architectural and Engineering Services for Municipal Court Renovation

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