RFP : ENV 24-04:PST (Petroleum Storage Tank Testing Services)

Agency:	City of Fort Worth
State:	Texas
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services
Posted:	Dec 28, 2023
Due:	Feb 1, 2024
Publication URL:	To access bid details, please log in.

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REQUEST FOR

PROPOSALS

ANNUAL CONTRACT FOR

PETROLEUM STORAGE TANK

TESTING AND RELATED

COMPLIANCE SERVICES

PROJECT: ENV 24-04: PST

DUE DATE: FEBRUARY 1, 2024

Submitted by:

Company Name

Mailing Address

City, State, Zip

Telephone

(print or type name of signatory)

(signature)

Title

• PROPOSAL ISSUE DATE:

December 28, 2023

• PROPOSAL ADVERTISEMENT DATES: STAR-TELEGRAM

December 31, 2023

January 7, 2024

• PRE-PROPOSAL CONFERENCE TIME, DATE, VIRTUAL LOCATION/INSTRUCTIONS

January 11, 2024 @ 10.00A.M.

• PROPOSAL DUE PRIOR TO:

February 1, 2024 at 1:30 P.M.

Send Questions to:

Roger Grantham

Environmental Supervisor, Land Quality Division of Environmental Services Department

EMAIL: roger.grantham@fortworthtexas.gov

SOLICITATION/PROJECT NO: ENV 24-04: PST

HAND DELIVER ELECTRONIC COPIES TO:

City of Fort Worth Purchasing

Division, 200 Texas Street

Fort Worth, Texas 76102

1:30 P.M.

FORMAT: One original (1) electronic in PDF Format on USB.

Proposals will be accepted by: US Mail, Courier, FedEx or hand delivery at the address above;

Names of responsive firms will be opened publicly and read aloud at 2:00 PM Central Time in the City Council Chambers.

City of Fort Worth

RFP ENV 24-04 : PST

Page 2 of 34

Table of Contents

1.0 REQUEST FOR PROPOSALS (RFP)____________________________________________________________ 4

PROJECT DESCRIPTION__________________________________________________________________ 4

GENERAL REQUIREMENTS ________________________________________________________________ 4

PRE-PROPOSAL MEETING AND REGISTRATION OF INTENT _______________________________________ 5

INTERPRETATION OF RFP DOCUMENTS_____________________________________________________ 5

CONFLICTS ___________________________________________________________________________ 5

HOW TO SUBMIT A BID __________________________________________________________________ 5

SECURITY ____________________________________________________________________________ 7

OPENING OF BIDS _______________________________________________________________________ 8

TRADE SECRETS AND CONFIDENTIAL INFORMATION ___________________________________________ 8

PROPOSAL EVALUATION CRITERIA _________________________________________________________ 9

CONTRACT TIME______________________________________________________________________ 11

NEGOTIATION OF THE CONTRACT ________________________________________________________ 11

AWARD OF THE CONTRACT _____________________________________________________________ 11

TAX EXEMPTION______________________________________________________________________ 11

RESERVATIONS_______________________________________________________________________ 11

VENDOR COMPLIANCE TO STATE LAW _____________________________________________________ 12

1.17 CONTRACTOR’S RESPONSIBILITIES________________________________________________________ 13

1.18 SUBCONTRACTORS ___________________________________________________________________ 14

1.19 BEST AND FINAL OFFER _________________________________________________________________ 14

1.20 ERRORS AND OMISSIONS _______________________________________________________________ 14

1.21 ASSIGNMENTS _______________________________________________________________________ 14

1.22 TERMINATION _______________________________________________________________________ 14

1.23 TERMINATION, REMEDIES, AND CANCELLATION ______________________________________________ 15

1.24 CHANGE ORDERS _____________________________________________________________________ 15

1.25 VENUE _____________________________________________________________________________ 15

1.26 CONFLICT OF INTEREST _________________________________________________________________ 15

1.27 INSURANCE _________________________________________________________________________ 15

1.28 CONTRACT CONSTRAINTS AND CONDITIONS ________________________________________________ 15

1.30 INVOLVEMENT OF BUSINESS EQUITY DIVISION _______________________________________________ 16

1.31 COOPERATIVE PURCHASING ____________________________________________________________ 16

City of Fort Worth

RFP ENV 24-04 : PST

Page 3 of 34

1.32 BILLING FOR SERVICES: PAYMENT ________________________________________________________ 17

1.33 CERTIFICATE OF INTERESTED PARTIES ______________________________________________________ 18

1.34 CHANGE IN OWENERSHIP OR COMPANY NAME ______________________________________________ 18

1.35 PROPOSAL REQUIREMENTS/FORMAT _____________________________________________________ 19

2.0 PROPOSAL DOCUMENTS _________________________________________________________________ 13

2.1 PROPOSAL DOCUMENT CHECKLIST _______________________________________________________ 13

2.2 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA ____________________________________________ 14

2.3 MINORITY BUSINESS ENTERPRISE (MBE) ___________________________________________________ 15

2.4 PROPOSAL SUMMARY _________________________________________________________________ 16

2.5 SCOPE OF WORK______________________________________________________________________ 17

2.6 PRICE ______________________________________________________________________________ 18

2.7 CONTRACTOR INFORMATION AND QUALIFICATIONS _________________________________________ 20

2.7.1 Contractor Information______________________________________________________________ 20

2.7.2 Contractor Qualifications ____________________________________________________________ 20

2.7.3 Web-based Customer Service _________________________________________________________ 20

2.7.4 Company Licenses and Certifications ___________________________________________________ 20

2.7.5 Documentation Examples____________________________________________________________ 20

2.7.6 References ________________________________________________________________________ 20

2.8 SUBCONTRACTOR/TREATMENT, STORAGE, AND DISPOSAL FACILITY INFORMATION AND

QUALIFICATIONS ____________________________________________________________________________ 22

Table 2.8.1: Subcontractor Information _______________________________________________________ 22

2.9 BONDS _____________________________________________________________________________ 24

2.9.1 Bidder’s Bond _____________________________________________________________________ 24

2.9.2 Payment and Performance Bonds _____________________________________________________ 24

2.9.3 Requirements for Sureties ___________________________________________________________ 24

2.10 INSURANCE _________________________________________________________________________ 25

2.11 PROVIDER’S LICENSES & CERTIFICATES ____________________________________________________ 27

2.12 PROVIDER'S LEGAL AND COMPLIANCE HISTORY _____________________________________________ 28

2.13 CERTIFICATION OF PROVIDER’S LEGAL AND COMPLIANCE HISTORY ______________________________ 30

2.14 PREVAILING WAGE RATE _______________________________________________________________ 31

2.15 WORKER’S COMPENSATION COMPLIANCE _________________________________________________ 32

2.16 NONDISCRIMINATION _________________________________________________________________ 33

City of Fort Worth

RFP ENV 24-04 : PST

Page 4 of 34

1.0 REQUEST FOR PROPOSALS

PROJECT DESCRIPTION

Proposals are being accepted by the City of Fort Worth (City) to obtain information from capable and

experienced firms as to their qualifications and their ability to provide the required services to the City

of Fort Worth and to obtain firm pricing to meet the needs of the City. The selected contractor will

provide petroleum storage tank testing for the purpose of regulatory compliance and may occasionally

be required to perform maintenance or repair services to underground storage tanks or piping. Refer

to Section 2.3 for details on the scope of work. There is no guaranteed minimum work under this

contract.

Each provider including subcontractors shall NOT be listed on the Excluded Parties List System

(www.epls.gov). Before proceeding on each project, the provider including subcontractors will have to

certify they are NOT on the EPLS.

GENERAL REQUIREMENTS

Proposals (electronic copy on flash or thumb-drive) will be received at the Purchasing Office, City of Fort

Worth, 200 Texas Street, Fort Worth, Texas 76102, until 1:30 p.m. Thursday, February 1, 2024 and will

be opened and the proposer’s name will publicly read aloud approximately thirty minutes later in the

Council Chambers.

The project name is ENV 24-04: PST

After evaluating the Proposals submitted, the City will select the Offeror that provides the Best Value to

the City and enter into negotiations with that Offeror. The City may discuss with the selected Offeror

options for a scope or time modification and any price change associated with such modification.

The offers will be valid for one-hundred and twenty (120) calendar days.

The Proposal Documents submitted in accordance with this Request for Proposal shall remain valid

for one-hundred and twenty (120) days after the due date.

All Providers must comply with:

• Chapter 17, “Human Relations,” Article III, “Discrimination,” Division 3, “Employment Practices,” of

the Code of the City of Fort Worth, prohibiting discrimination in employment practices.

• Fort Worth ordinance, 25-165-10-2021 Business Equity Ordinance.

• Chapter 2258 of the Texas Government Code, with respect to the payment of prevailing wage rates

for public works contracts;

• The most recent revisions of applicable federal, state, and local laws, and the regulations established

by the U.S. Environmental Protection Agency (EPA), the Texas Department of State Health Services

(DSHS), the Occupational Health and Safety Administration (OSHA), the Texas Commission on

Environmental Quality (TCEQ), the U.S. Department of Transportation (DOT), the Texas Department

of Transportation (TXDOT), the City of Fort Worth, the Trinity River Authority of Texas, and any other

entity that may have jurisdiction over work being performed.

City of Fort Worth

RFP ENV 24-04 : PST

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RFP : ENV 24-04:PST (Petroleum Storage Tank Testing Services)

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