PURCHASE OF TRANSFORMERS (PDF)

Agency:	City of Seguin
State:	Texas
Type of Government:	State & Local
Category:	61 - Electric Wire, and Power and Distribution Equipment
Posted:	Dec 20, 2023
Due:	Jan 9, 2024
Solicitation No:	AF-2024-11
Publication URL:	To access bid details, please log in.

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BID DOCUMENTS

BID #AF-2024-11

PURCHASE OF TRANSFORMERS

Prepared by

City of Seguin

Purchasing Department

INVITATION TO BID

The City of Seguin is accepting sealed bids for the purchase of forty (40) Pad Mount Transformers

until 3:00 P.M., Tuesday, January 9, 2024. Bids will be opened and read publicly in the City Hall

Council Chambers at that time. Bids shall be submitted to the Office of the City Secretary, City of

Seguin, 205 North River Street, Seguin, Texas 78155, in a sealed envelope no smaller than 8 ½” x

11” clearly marked:

BID # AF-2024-11

Purchase of Transformers

To be opened at 3:00 p.m., Tuesday, January 9, 2024

Specifications and Bid Documents are available on the City of Seguin website,

www.seguintexas.gov, or by request to the City of Seguin Purchasing Department.

The City of Seguin reserves the right to reject or accept any and all proposals and to waive

informalities. The City Council’s decision will be final.

STEVE PARKER

CITY MANAGER

CITY OF SEGUIN, TX

SPECIFICATIONS

PURCHASE OF TRANSFORMERS

1. SCOPE AND INTENT

The City of Seguin is requesting bids for the purchase of forty (40) Pad Mount Transformers as further

described and specified in the attached Material Standards document. Items to be purchased include:

5 each 5 KVA Pole Mount Transformers 120/240

20 each 15 KVA Pole Mount Transformers 120/240

10 each 25 KVA Pole Mount Transformer 120/240

2 each 50 KVA Pole Mount Transformer 120/240

3 each 750 KVA Pad Mount Transformer 277/480

It is the intent of these specifications to provide bidders with specific information and data necessary

to prepare and submit a bid. The transformers to be purchased under this bid shall be new and

unused. The specifications described in this solicitation are considered to be the minimum bid

specifications. The City will accept bids that exceed the minimum specifications. Consideration will be

evaluated based on cost/benefit for those items that exceed the minimum specifications. Bidder shall

identify specific features included on the transformers that exceed the specifications.

2. BASIS OF AWARD

The City of Seguin reserves the right to award a contract or contracts to a bidder or bidders on the

basis of the lowest bid per item that fully meets specifications.

3. COMPLIANCE WITH LAWS

All bidders involved shall observe and comply with all federal, state and local applicable laws,

standards and regulations as they may be applicable to this bidding process.

4. EXCEPTIONS

If Bidder takes exceptions to any provisions of the specifications, the exceptions must be specifically

and clearly identified by section in Bidder’s response, and Bidder’s proposed alternative must also be

provided in the bid. Bidders cannot take a ‘blanket exception’ to the entire bid document.

5. DELIVERY

Number of days required to deliver the transformers after receiving order must be stated in the bid.

Delivery will be made F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED to the City of Seguin,

Utility Operations Center,3027 N. Austin St., Seguin, Texas 78155.

All deliveries must be pre-arranged with a minimum 24-hour notification. Delivery and service

history are an important part of the bid evaluation and recommendation process.

6. INSPECTION AND ACCEPTANCE

The City will inspect and accept delivery made under this contract, or may reject any goods which are

damaged or which do not conform to specifications.

7. DELAY IN DELIVERY

When delay can be foreseen, Bidder shall give prior notice to City of Seguin. Bidder must keep City of

Seguin advised at all times of status of order. Default in promised delivery (without acceptable

reasons) or failure to meet specifications, authorizes the City of Seguin to purchase such transformers

elsewhere and charge increase in cost and handling to defaulting vendor. Acceptable reasons for

delayed delivery are: acts of God (floods, tornadoes, hurricanes, etc.), acts of government, fire, strikes,

war, actions beyond the control of the successful bidder.

8. ORDER AND INVOICING

a. All transformers will be ordered by the City of Seguin Purchasing Office using a Purchase Order.

All orders must have an assigned purchase order number prior to order being placed.

b. Invoices shall be delivered with transformers. Payments will be processed within thirty (30) days

of receipt of invoice and goods are accepted. Invoices must be itemized and must reference the City

of Seguin Purchase Order number.

9.PREPARATION OF BID

a. The Bid Form must be complete and printed in ink or by typewriter. Bids must give full firm name

and address of respondent and be manually signed. The person signing the proposal must show title

or authority to bind his/her firm in a contract. Firm name and authorized signature must appear on

each page that calls for this information. Failure to provide complete information or exact quantities

requested may result in disqualification of bid.

b. All prices shall be submitted as specified on the Bid Form. “No Bid” shall be marked on all items

for which bidder does not wish to submit a quote.

c. Failure to utilize the Bid Form(s) may result in disqualification. All spaces are to be completed.

d. Questions related to this bid should be directed in writing to Ashley Bruns, Purchasing Manager

via e-mail at abruns@seguintexas.gov

e. Bids are due no later than 3:00 PM, Tuesday, January 9, 2024. Bids must be delivered to City

Hall, 205 North River, Seguin, Texas 78155. No faxes or e-mail bids are allowed for this solicitation.

BID FORM

Bid # AF-2024-11

DUE DATE: January 9, 2024

Description

5 KVA Pole Mount Transformers 120/240

as specified herein

Manufacturer & Model:

Unit Price

Qty

Total Cost