2024 CHS DOOR REPLACEMENT
| Agency: | City of Charlottesville |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Feb 5, 2024 |
| Due: | Feb 23, 2024 |
| Solicitation No: | 24-61 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
24-61
|
| Bid Title: |
2024 CHS DOOR REPLACEMENT
|
| Category: | REQUEST FOR QUOTES |
| Status: | Open |
|
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Attachment Preview
REQUEST FOR QUOTATIONS
(RFQ)
Issue Date: February 5, 2024
RFQ# 24-61
Title: 2024 CHS Door Replacement
Issuing Agency: City of Charlottesville
Using Department/Division And/Or Location City of Charlottesville, CHS, 1400 Melbourne Ave. Charlottesville, VA 22903
PRE-BID CONFERENCE: A pre-bid conference has been scheduled for February 13th, 2024 at 10:00 AM at the
Charlottesville High School at 1400 Melbourne Rd, Charlottesville, VA 22901.
Bid Due Date: Quotations in response to this RFQ will be received until 2:00pm local prevailing time on February 23rd, 2024
For Furnishing The Goods/Services Described Herein. Quotations received after the time designated for receipt will not be
considered.
All Inquiries For Information Should Be Directed To: Keith Staples, Security System Manager Phone: 434-962-3643 Email:
staplesk@charlottesville.gov
Quotations may be mailed, hand delivered or emailed.
IF QUOTATIONS ARE HAND DELIVERED OR MAILED SEND DIRECTLY TO ADDRESS SHOWN BELOW:
City of Charlottesville
Facilities Maintenance
315 4th Street NW
Charlottesville, VA 22903
IF QUOTATIONS ARE EMAILED, EMAIL TO: staplesk@charlottesville.gov
TO RECEIVE A COMPLETE BID PACKAGE,
PLEASE VISIT OUR WEBPAGE AT
WWW.CHARLOTTESVILLE.GOV/PURCHASING AND
CLICK ON BIDS AND PROPOSALS.
This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-
4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis
prohibited by state law relating to discrimination in employment.
RFQ 24-61 2024 CHS DOOR REPLACEMENT
Page 1 of 18
TABLE OF CONTENTS FOR RFQ# 24-61 2024 CHS DOOR REPLACEMENT
I. PURPOSE
II. COMPETITION INTENDED
III. MINORITY BUSINESS PROGRAM
IV. SCOPE OF WORK/ DESCRIPTION OF ITEM
V. GENERAL TERMS AND CONDITIONS
VI. SPECIAL TERMS AND CONDITIONS
VII. PRICING SCHEDULE
VIII. ATTACHMENTS
PAGE
3
3
3
3
5
14
15
15
Be advised that some of the content in the associated pages may not be posted in an accessible format for screen readers due
to the length, complexity and technical nature; however, accommodations will be made upon request by calling 434-970-
3860 or submitting an email request to purchasing@charlottesville.gov.
RFQ 24-61 2024 CHS DOOR REPLACEMENT
Page 2 of 18
I. PURPOSE: The City of Charlottesville is soliciting quotations from qualified vendors to provide and install 16
replacement doors.
II. COMPETITION INTENDED: It is the City’s intent that this Request for Quotation (RFQ) permits competition. It
shall be the bidder’s responsibility to advise the Purchasing Agent in writing if any language requirement,
specification, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this RFQ to
a single source. Such notification must be received by the Purchasing Agent not later than five (5) days prior to the
date set for bids to close.
III. MINORITY BUSINESS PROGRAM: As part of the City of Charlottesville’s Minority Business Program, the City
of Charlottesville encourages the participation of small, women, minority, veteran and micro-owned businesses
(SWaM-O) in the City’s procurement transactions. In order to support and build up the capacity of SWaM-O
businesses, City Council and staff have taken steps to push forward policy changes and initiatives to help reduce
barriers to doing business with the City. To find out more about the current City of Charlottesville initiatives and
programs please visit the Minority Business Program website at https://www.charlottesville.gov/718/Minority-
Business-Program.
IV. SCOPE OF WORK/DESCRIPTION OF ITEM:
General Specifications:
• The contractor shall furnish all labor, installation, supervision, equipment, tools, parts, materials as necessary, to
provide 16 replacement doors.
• Installation dates must be scheduled in advance with project manager. All work must be completed during
Charlottesville City Schools Summer Break.
• Relabel Three (3) fire rated openings.
Hollow Metal Door Specifications:
• Provide commercial grade hollow metal doors for each opening.
• Doors shall be in accordance with Steel Door Institute (SDI), UL & ANSI specifications.
• Doors shall be 1 ¾” thick.
• Doors shall be constructed of a minimum 16ga.
• Exterior doors shall be constructed of galvanized steel.
• Hollow Metal Transoms shall be constructed of a minimum 18ga.
• Doors shall be factory prepped to receive all hardware listed and any incidental hardware required.
• Doors shall have reinforcements to accommodate panic hardware, mortise lock body, door closer, mortise
hinges any other reinforcements recommended by SDI to accommodate hardware listed.
• Doors shall be full flush, edge beveled, seamless without any visible seams along the vertical edges.
• Door Lite Should be factory cut and include a “Standard Metal Vision Kit”. All interior glass provided should
be clear safety glass. All exterior glass provided should be clear 5/16” ArmouredOne Safety Glass. All Door
lite’s should be viewable 43”MAX above finished floor per ADA, Provide Von Duprin “Glass Bead Kids” if
required.
• All thresholds should be ADA compliant. Seal threshold to prevent water from entering building. Threshold
should be 1 piece per opening and notched to wrap around mullion and frame.
• Doors shall be thoroughly cleaned and chemically treated to ensure paint adhesion. All surfaces of the door
exposed to view shall receive a factory applied coat of rust inhibiting primer, either air-dried or baked-on.
Doors shall be finished, primed and ready to paint once project is complete.
Hardware Specifications:
MLK PAC Exterior
Install new doors, Repair frame including mullions by filling all holes with steel, welding large sections, reattaching
frame legs and smooth ready for paint.
6x 16ga Hollow Metal Door (Plystyrene Core)
Not Specified
6x 8x32 5/16” Armoured Safety Glass
Not Specified
3x Von Duprin Panic Bar
QEL-LX-RX-99EO-3’-US26D-RHR
3x Von Duprin Panic Bar
LX-RX-LD99EO-3’-US26D-LHR
3x Ives Trim
VR910-NL US32D
RFQ 24-61 2024 CHS DOOR REPLACEMENT
Page 3 of 18
3x RIM FSIC Housing
6x LCN Door Closer
6x Ives Kick Plates
6x Select Hinges Half Surface Hinges
6x Von Duprin Power Transfers
3x Weather Stripping
3x Thresholds
6x Door Sweeps
20-079-626
4040xp-SCUSH-689
8400-10” x LWD US26
SL54 CL HD VD-EPT
EPT-10 SP28
Not Specified
Not Specified
Not Specified
MLK PAC Interior
Install new door, replace 5 additional Lite Kits, Reuse existing Door Closer, Overhead Stops, Push/Pull Plates, Kick
Plates.
1x 16ga Hollow Metal Door (Plystyrene Core)
Not Specified
6x 8x32 Safety Glass Lite Kit
Not Specified
Gym Lobby to Black Box Left
Gym Lobby to Black Box Right
Install new unequal pair hollow metal doors, hollow metal transom, weld new horizonal frame section. RHR door
shall be 36” door. Assembly shall be re-labeled for 90minute fire rating. Repair frame by filling all holes with steel,
sand smooth ready for paint.
4x 16ga 90minute Hollow Metal Door
Not Specified
2x 18ga 90minute Hollow Metal Transom
Not Specified
2x Keyed Removeable Mullion
KR4954-7’2”-SP28
2x Von Duprin Panic Bar
99L-2SI-F-3’-US26D-RHR
2x Von Duprin Panic Bar Exit Only
99EO-F-3’-US26D-LHR
2x Von Duprin Blank Trim
996EO-US26D
4x RIM FSIC Housing
20-079-626
2x Mortise FSIC Housing
20-059-626
4x LCN Door Closer
4040xp-SCUSH-689
4x Ives Kick Plates
8400-10” x LWD US26
4x Select Hinges Half Surface Hinges
SL54 CL HD
Media Hallway to CO2
Install new hollow metal doors, hollow metal transom, weld new horizonal frame section. Repair frame by filling all
holes with steel, sand smooth ready for paint.
2x 16ga 90minute Hollow Metal Door
Not Specified
1x 18ga 90minute Hollow Metal Transom
Not Specified
2x 8x32 90minute lite kit
Not Specified
1x Mullion
4954-7’2”-SP28
1x Von Duprin Panic Bar
99L-F-3’-US26D-RHR
1x Von Duprin Panic Bar Exit Only
99EO-F-3’-US26D-LHR
1x Von Duprin Blank Trim
996EO-US26D
1x RIM FSIC Housing
20-079-626
2x LCN Door Closer
4040xp-SCUSH-689
2x Ives Kick Plates
8400-10” x LWD US26
2x Select Hinges Half Surface Hinges
SL54 CL HD
CO2 to Media Hallway
Install new hollow metal doors, hollow metal transom, weld new horizonal frame section. Repair frame by filling all
holes with steel, sand smooth ready for paint. Reuse existing Von Duprin Panic Bar.
2x 16ga Hollow Metal Door
Not Specified
1x 18ga 90minute Hollow Metal Transom
Not Specified
2x 8x32 Safety Glass Lite Kit
Not Specified
1x Mullion
4954-7’2”-SP28
1x Von Duprin Panic Bar Exit Only
LD99EO-3’-US26D-LHR
RFQ 24-61 2024 CHS DOOR REPLACEMENT
Page 4 of 18
1x Von Duprin Panic Bar Trim
1x Von Duprin Blank Trim
1x RIM FSIC Housing
2x LCN Door Closer
2x Ives Kick Plates
1x Select Hinges Half Surface Hinges
1x Select Hinges Half Surface Hinges
1x Von Duprin Power Transfers
996L-NL-RHR-US26D
996EO-US26D
20-079-626
4040xp-SCUSH-689
8400-10” x LWD US26
SL54 CL HD VD-EPT RHR
SL54 CL HD
EPT-10 SP28
“C” Corridor to GT/HT Hallway (Bid Additive)
Install new doors and replace side lite glass utilizing new glass bead attachment system. Remove existing UL label.
Repair frame and mullion by filling all holes with steel, sand smooth ready for paint.
2x 16ga Hollow Metal Door
Not Specified
2x 8x32 Safety Glass Lite Kit
Not Specified
4x Side Lite Glass & Bead Kit
Not Specified
1x Von Duprin Panic Bar
CDSI99-L-NL-3’-US26D-RHR
1x Von Duprin Panic Bar Exit Only
LD99EO-3’-US26D-LHR
1x Von Duprin Blank Trim
996EO-US26D
1x RIM FSIC Housing
20-079-626
1x Mortise FSIC Housing
20-059-626
2x LCN Door Closer
4040xp-SCUSH-689
2x Ives Kick Plates
8400-10” x LWD US26
2x Select Hinges Half Surface Hinges
SL54 CL HD
Access Control Specifications:
• Access control is currently provided on MLK PAC Exterior furthest most RHR door and CO2 to Media
Hallway. Remove existing access control wiring as required to install new hardware. Individually protect each
wire to prevent wiring shorts. Leave ample service loops in frames to allow reconnection of access control by
others.
Staffing and Personnel:
• All work shall be performed by qualified personnel properly trained and qualified to perform the services
described herein.
• The contractor shall be responsible for supervision of the services required by this contract. The contractor is
fully responsible for the acts and omissions of persons employed by him.
• The contractor shall enforce strict discipline and good order among workers performing services under this
contract. All field employees shall be neat, clean and in proper uniform. The City may, in writing, require the
contractor to remove from the performance of the Services any employee the City deems to be incompetent,
careless, or otherwise objectionable, and the contractor shall immediately comply with any such reasonable
demand. Both the Contractor and the City will be required to comply with applicable Federal, State and
Industry personnel practices.
• The contractor must furnish employees with an appropriate uniform identifying them as employees of the
Contractor. Employees of the contractor are required to wear the uniform at all times while on duty. Contractors
to wear name tags, visible at all times.
Closeout Documents:
• Provide a minimum 1 year warranty from date of substantial completion.
V. GENERAL TERMS AND CONDITIONS:
A. ANTI-DISCRIMINATION: By submitting their bids, bidders certify to the City that they will conform to the
provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment
Contracting Act of 1975, as amended, where applicable, the Virginias with Disabilities Act, the Americans with
Disabilities Act and Code of Virginia §2.2-4311, §2.2-4311.2, and §2.2-4312 . If the award is made to a faith-
RFQ 24-61 2024 CHS DOOR REPLACEMENT
Page 5 of 18
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