CHARLOTTESVILLE HIGH SCHOOL SUMMER PAINTING 2024
| Agency: | City of Charlottesville |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Feb 27, 2024 |
| Due: | Mar 15, 2024 |
| Solicitation No: | 24-72 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
24-72
|
| Bid Title: |
CHARLOTTESVILLE HIGH SCHOOL SUMMER PAINTING 2024
|
| Category: | REQUEST FOR QUOTES |
| Status: | Open |
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Attachment Preview
Request for Quotation
Issue Date: 2/27/2024
RFQ # 24-72
Title: Charlottesville High School Summer Painting 2024
Issuing Agency: City of Charlottesville – Facilities Development Division
Project Name/Location: Charlottesville High School
All quotes submitted in response to this solicitation must comply with all aspects of the requirements of the
RFQ.
All Inquiries For Information Should Be Directed To:
Project Manager: Gideon Fetterolf, Facilities Maintenance
Email: fetterolfg@charlottesville.gov
Phone: 434.531.5369
Quotations in response to this RFQ will be received by the Project Manager prior to 2:00 PM (local prevailing
time) on Friday, March 15, 2024. Quotations received after the time designated for receipt will not be
considered.
Quotations must be in writing and shall be submitted to the attention of the Project Manager using one of the
following methods:
Mail: 315 4th Street NW, Charlottesville, VA 22903
In Person (includes courier service): 315 4th Street NW, Charlottesville, VA 22903 (refer to map on next
page)
Email: Refer to the Project Manager’s email address specified above
A non-mandatory pre-bid meeting will be held on March 5, 2024 at 11:00 am at Charlottesville High School,
1400 Melbourne Road, Charlottesville, VA 22901. Attendance is not mandatory but is strongly recommended.
Bidders not attending the pre-bid conference shall acknowledge on the Pricing Schedule that they have or have
not visited and inspected the site.
Any questions related to this RFQ MUST be submitted per the General Terms & Conditions; Paragraph N,
herein.
"This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-
4343.1 or against a bidder or offeror on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or
related medical conditions, age, marital status, sexual orientation, gender identity, status as a veteran, disability, or any
other basis prohibited by state law relating to discrimination in employment."
RFQ# 24-72 CHARLOTTESVILLE HIGH SCHOOL SUMMER PAINTING 2024
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RFQ# 24-72 CHARLOTTESVILLE HIGH SCHOOL SUMMER PAINTING 2024
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Table of Contents
I. COMPETITION INTENDED
II. MINORITY BUSINESS PROGRAM
III. PROJECT DESCRIPTION / SUPPLEMENTAL TERMS AND CONDITIONS
IV. GENERAL TERMS AND CONDITIONS
V. ADDITIONAL TERMS & CONDITIONS FOR CONSTRUCTION PROJECTS
VI. SPECIAL TERMS AND CONDITIONS
VII. ATTACHMENTS
A. PRICING SCHEDULE (Quotes MUST be submitted on the PRICING SCHEDULE)
B. WORKERS COMPENSATION CERTIFICATE OF COVERAGE
C. SMALL-, WOMEN-, MINORITY-, MICRO, EMPLOYMENT SERVICES
ORGANIZATIONS, AND VETERAN-OWNED BUSINESS OBJECTIVES
D. CERTIFICATE OF NO COLUSION
E. DRAWINGS
F. SPECIFICATIONS
Be advised that some of the content in the associated pages may not be posted in an accessible format for
screen readers due to the length, complexity and technical nature; however, accommodations will be made
upon request by calling 434-970-3302 or submitting an email request to facdev@charlottesville.gov.
RFQ# 24-72 CHARLOTTESVILLE HIGH SCHOOL SUMMER PAINTING 2024
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I. COMPETITION INTENDED: It is the City’s intent that this Request for Quotation (RFQ) permits
competition. It shall be the bidder’s responsibility to advise the Purchasing Agent in writing if any language
requirement, specification, etc. or any combination thereof, inadvertently restricts or limits the requirements
stated in this RFQ to a single source. Such notification must be received by the Purchasing Agent not later
than five (5) days prior to the date set for bids to close.
II. MINORITY BUSINESS PROGRAM: As part of the City of Charlottesville’s Minority Business Program,
the City of Charlottesville encourages the participation of small, women, minority, veteran and micro-owned
businesses (SWaM-O) in the City’s procurement transactions. In order to support and build up the capacity
of SWaM-O businesses, City Council and staff have taken steps to push forward policy changes and
initiatives to help reduce barriers to doing business with the City. To find out more about the current City of
Charlottesville initiatives and programs please visit the Minority Business Program website at
www.charlottesville.gov/purchasing.
III. PROJECT DESCRIPTION / SUPPLEMENTAL TERMS AND CONDITIONS:
PART 1: GENERAL
All work described herein and in the Related Documents is included as part of this solicitation unless
otherwise specified. The scope of services generally includes, but is not necessarily limited to, the following:
A. Estimated size of project area is 16,000 square feet of floor space. This is not the calculated
amount of total wall surface to be painted. This project is limited to the Media Center and front
entrance/foyer wing(s). All vertical-paintable surfaces/walls in classrooms, hallways, office, restrooms
and common areas are to be prepared, primed and painted. However, most of this project will be
painting metal railings, stairs and window frames. This project will require extensive work from
scaffolding or mechanical lifts.
B. Preparation of all surfaces to be painted, as noted on the Related Documents;
C. Repair of plaster and drywall surfaces that are to be painted, as noted on Related Documents;
D. Application of specified primer and topcoat finishes on all surfaces to be painted, as noted on the
Related Documents;
E. Provision of competent management and supervision of the project at all times; and,
F. Thorough cleaning of the project site.
Submittals/Samples/Certifications:
A. A MSDS is required for all chemicals proposed to be furnished as part of this bid. The MSDS must;
list all ingredients which constitute more than 1% of the product (.1% for known or suspected
carcinogens; identify the product by common or chemical name; provide physical and chemical
characteristics of any hazardous components; list any known acute or chronic health effects; specify
exposure limits, precautionary measures, and emergency and first aid procedures.
B. Product Data: Provide for all products used (include MSDS sheets for volatile materials). Where not
specifically identified in the Related Documents, provide sample submittals.
C. Maintenance data: Submit manufacturers’ care and maintenance recommendations, including
recommended repair and cleaning instructions.
D. The successful bidder shall show proof of insurance, as required in the General Terms and Conditions
contained herein, naming the City as “additional insured.” See Page 12.
E. Any other items requested by the City.
Delivery, Storage, and Handling:
A. It shall be the responsibility of the contractor to make all arrangements for delivery, unloading,
receiving and storing materials in the building during installation. The owner will not assume any
responsibility for receiving these shipments.
B. Contractor shall check with the owner and make necessary arrangements for security and storage
space in the building during installation.
RFQ# 24-72 CHARLOTTESVILLE HIGH SCHOOL SUMMER PAINTING 2024
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C. Delivered materials to project site shall be in the manufacturer’s original, unopened containers bearing
all labels, legible at time of use. Repair of any damaged materials, during shipping, handling, or
installation, is the Contractor’s responsibility.
D. Contractor shall store materials so that contamination and physical damage is prevented.
PART 2: PRODUCTS: See Attachment F Specifications.
PART 3: EXECUTION:
Workmanship, Quality, Safety, & Conduct:
A. The Contractor shall hold a current and valid Commonwealth of Va. Contractor’s License.
B. All work shall be performed in compliance with the Related Documents.
C. All work shall be performed by thoroughly trained and highly experienced tradesmen who are familiar
with the requirements of this work.
D. All work shall be representative of high-quality commercial construction standards. Rejection of
unacceptable work is solely at the Owner’s discretion. Remedy, and related costs, of work deemed
unacceptable shall be the responsibility of the Contractor.
E. Regulations: Permits are required. Comply with industry standards and applicable laws and
regulations of authorities having jurisdiction including, but not limited to:
i. Building Code requirements;
ii. Health and safety regulations;
iii. Environmental protection regulations.
F. Standards: Specifications for quality, execution, and installation shall be primarily governed by the
manufactures’ written specifications and instructions for the respective task or component of this
project. Specifications for quality, execution, and installation shall be secondarily governed by
leading industry standards, as determined by the Owner, for the respective task or component of this
project.
G. Inspections:
i. Permit Inspections: Coordinate with jurisdiction having authority.
ii. Third Party Testing and Inspection: Coordinate with Owner’s representative.
H. The Contractor shall unconditionally warrant all work described herein for a period of one year from
the date of project completion and acceptance by the Owner.
I. Bonds: Bonds (bid bonds, or, payment and performance bonds) are not required for bid/contract
amounts less than $200,000.
J. The Contractor is responsible for not damaging the Owner’s property as part of this work. Where
damage is caused, by the Contractor, to the Owner’s property, the Contractor shall be responsible for
the cost of all repairs. The Contractor is responsible for documenting any existing damage prior to
beginning work.
K. The Contractor shall verify all existing conditions and dimensions prior to commencement of work
and shall advise the Owner immediately upon discovery of variances between site conditions and the
Related Documents.
L. The Contractor shall comply with all legally mandated safety precautions.
M. The Contractor shall maintain a high level of worker and site safety.
N. All Contractor employees, staff, visitors, or sub-contractors shall wear and/or display ID at all times
while on site; and all workers shall conduct themselves in a safe, professional, and courteous manner.
O. Smoking is prohibited at all facilities owned, operated, or managed by the City of Charlottesville or
Charlottesville City Schools.
Air Quality, Environmental, & Noise:
A. The Contractor shall comply with all legally mandated environmental regulations and precautions.
For any release of fluid, or other material, which could be considered an environmental contaminate
the Contractor shall immediately stop the Work, initiate spill response procedures, call emergency
responders (if prudent), and contact the Owner’s Construction Manager assigned to the Project. When
required, contact the appropriate regulating authority.
RFQ# 24-72 CHARLOTTESVILLE HIGH SCHOOL SUMMER PAINTING 2024
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For more information, please visit the Publication URL Web page.
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