CLARK ELEMENTARY SCHOOL SUMMER PAINTING 2024

Agency:	City of Charlottesville
State:	Virginia
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Feb 27, 2024
Due:	Mar 15, 2024
Solicitation No:	24-71
Publication URL:	To access bid details, please log in.

Bid Number:	24-71
Bid Title:	CLARK ELEMENTARY SCHOOL SUMMER PAINTING 2024
Category:	REQUEST FOR QUOTES
Status:	Open

Description:

Clark Elementary School painting per scope of work in RFQ.

Publication Date/Time:

2/27/2024 9:00 AM

Closing Date/Time:

3/15/2024 2:00 PM

Submittal Information:

SEE SOLICITATION

Bid Opening Information:

SEE SOLICITATION

Pre-bid Meeting:

03/05/2024; 9:00 am

Contact Person:

GIDEON FETTEROLF
fetterolfg@charlottesville.gov

Miscellaneous:

A non-mandatory pre-bid meeting will be held on March 5, 2024 at 9:00 am at Clark Elementary School, 1000 Belmont Avenue, Charlottesville, VA 22902. Attendance is not mandatory but is strongly recommended.

Attachment Preview

Request for Quotation

Issue Date: 2/27/2024

RFQ # 24-71

Title: Clark Elementary School Summer Painting 2024

Issuing Agency: City of Charlottesville – Facilities Development Division

Project Name/Location: Clark Elementary School

All quotes submitted in response to this solicitation must comply with all aspects of the requirements of the

RFQ.

All Inquiries For Information Should Be Directed To:

Project Manager: Gideon Fetterolf, Facilities Maintenance

Email: fetterolfg@charlottesville.gov

Phone: 434.531.5369

Quotations in response to this RFQ will be received by the Project Manager prior to 2:00 PM (local prevailing

time) on Friday, March 15, 2024. Quotations received after the time designated for receipt will not be

considered.

Quotations must be in writing and shall be submitted to the attention of the Project Manager using one

of the following methods:

Mail: 315 4th Street NW, Charlottesville, VA 22903

In Person (includes courier service): 315 4th Street NW, Charlottesville, VA 22903 (refer to map on next

page)

Email: Refer to the Project Manager’s email address specified above

A non-mandatory pre-bid meeting will be held on March 5, 2024 at 9:00 am at Clark Elementary School, 1000

Belmont Avenue, Charlottesville, VA 22902. Attendance is not mandatory but is strongly recommended.

Bidders not attending the pre-bid conference shall acknowledge on the Pricing Schedule that they have or have

not visited and inspected the site.

Any questions related to this RFQ MUST be submitted per the General Terms & Conditions; Paragraph N,

herein.

"This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-

4343.1 or against a bidder or offeror on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or

related medical conditions, age, marital status, sexual orientation, gender identity, status as a veteran, disability, or any

other basis prohibited by state law relating to discrimination in employment."

RFQ# 24-71 CLARK ELEMENTARY SCHOOL SUMMER PAINTING 2024

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RFQ# 24-71 CLARK ELEMENTARY SCHOOL SUMMER PAINTING 2024

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Table of Contents

I.COMPETITION INTENDED

II.MINORITY BUSINESS PROGRAM

III.PROJECT DESCRIPTION / SUPPLEMENTAL TERMS AND CONDITIONS

IV.GENERAL TERMS AND CONDITIONS

V.ADDITIONAL TERMS & CONDITIONS FOR CONSTRUCTION PROJECTS

VI.SPECIAL TERMS AND CONDITIONS

VII.ATTACHMENTS

PRICING SCHEDULE (Quotes MUST be submitted on the PRICING SCHEDULE)

WORKERS COMPENSATION CERTIFICATE OF COVERAGE

SMALL-, WOMEN-, MINORITY-, MICRO, EMPLOYMENT SERVICES

ORGANIZATIONS, AND VETERAN-OWNED BUSINESS OBJECTIVES

CERTIFICATE OF NO COLUSION

DRAWINGS

SPECIFICATIONS

Be advised that some of the content in the associated pages may not be posted in an accessible format for screen

readers due to the length, complexity and technical nature; however, accommodations will be made upon request

by calling 434-970-3302 or submitting an email request to facdev@charlottesville.gov.

RFQ# 24-71 CLARK ELEMENTARY SCHOOL SUMMER PAINTING 2024

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I. COMPETITION INTENDED: It is the City’s intent that this Request for Quotation (RFQ) permits

competition. It shall be the bidder’s responsibility to advise the Purchasing Agent in writing if any language

requirement, specification, etc. or any combination thereof, inadvertently restricts or limits the requirements

stated in this RFQ to a single source. Such notification must be received by the Purchasing Agent not later

than five (5) days prior to the date set for bids to close.

II. MINORITY BUSINESS PROGRAM: As part of the City of Charlottesville’s Minority Business Program,

the City of Charlottesville encourages the participation of small, women, minority, veteran and micro-owned

businesses (SWaM-O) in the City’s procurement transactions. In order to support and build up the capacity

of SWaM-O businesses, City Council and staff have taken steps to push forward policy changes and

initiatives to help reduce barriers to doing business with the City. To find out more about the current City of

Charlottesville initiatives and programs please visit the Minority Business Program website at

www.charlottesville.gov/purchasing.

III. PROJECT DESCRIPTION / SUPPLEMENTAL TERMS AND CONDITIONS:

PART 1: GENERAL

All work described herein and in the Related Documents is included as part of this solicitation unless

otherwise specified. The scope of services generally includes, but is not necessarily limited to, the

following:

A. Estimated size of project area is 51,482 square feet of floor space. This is not the calculated

amount of total wall surface to be painted. All vertical surfaces/walls in classrooms, hallways,

offices, restrooms and common areas are to be prepared, primed and painted.

B. Preparation of all surfaces to be painted, as noted on the Related Documents;

C. Repair of plaster and drywall surfaces that are to be painted, as noted on Related Documents;

D. Application of specified primer and topcoat finishes on all surfaces to be painted, as noted on the

Related Documents;

E. Provision of competent management and supervision of the project at all times; and,

F. Thorough cleaning of the project site.

Submittals/Samples/Certifications:

A. A MSDS is required for all chemicals proposed to be furnished as part of this bid. The MSDS

must; list all ingredients which constitute more than 1% of the product (.1% for known or

suspected carcinogens; identify the product by common or chemical name; provide physical and

chemical characteristics of any hazardous components; list any known acute or chronic health

effects; specify exposure limits, precautionary measures, and emergency and first aid

procedures.

B. Product Data: Provide for all products used (include MSDS sheets for volatile materials).

Where not specifically identified in the Related Documents, provide sample submittals.

C. Maintenance data: Submit manufacturers’ care and maintenance recommendations, including

recommended repair and cleaning instructions.

D. The successful bidder shall show proof of insurance, as required in the General Terms and

Conditions contained herein, naming the City as “additional insured.” See Page 12.

E. Any other items requested by the City.

Delivery, Storage, and Handling:

A. It shall be the responsibility of the contractor to make all arrangements for delivery, unloading,

receiving and storing materials in the building during installation. The owner will not assume

any responsibility for receiving these shipments.

B. Contractor shall check with the owner and make necessary arrangements for security and

storage space in the building during installation.

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C. Delivered materials to project site shall be in the manufacturer’s original, unopened containers

bearing all labels, legible at time of use. Repair of any damaged materials, during shipping,

handling, or installation, is the Contractor’s responsibility.

D. Contractor shall store materials so that contamination and physical damage is prevented.

PART 2: PRODUCTS: See Attachment F Specifications.

PART 3: EXECUTION:

Workmanship, Quality, Safety, & Conduct:

A. The Contractor shall hold a current and valid Commonwealth of Va. Contractor’s License.

B. All work shall be performed in compliance with the Related Documents.

C. All work shall be performed by thoroughly trained and highly experienced tradesmen who are

familiar with the requirements of this work.

D. All work shall be representative of high-quality commercial construction standards. Rejection of

unacceptable work is solely at the Owner’s discretion. Remedy, and related costs, of work

deemed unacceptable shall be the responsibility of the Contractor.

E. Regulations: Permits are required. Comply with industry standards and applicable laws and

regulations of authorities having jurisdiction including, but not limited to:

i. Building Code requirements;

ii. Health and safety regulations;

iii. Environmental protection regulations.

F. Standards: Specifications for quality, execution, and installation shall be primarily governed by

the manufactures’ written specifications and instructions for the respective task or component of

this project. Specifications for quality, execution, and installation shall be secondarily governed

by leading industry standards, as determined by the Owner, for the respective task or component

of this project.

G. Inspections:

i.Permit Inspections: Coordinate with jurisdiction having authority.

ii.Third Party Testing and Inspection: Coordinate with Owner’s representative.

H. The Contractor shall unconditionally warrant all work described herein for a period of one year

from the date of project completion and acceptance by the Owner.

I. Bonds: Bonds (bid bonds, or, payment and performance bonds) are not required for bid/contract

amounts less than $200,000.

J. The Contractor is responsible for not damaging the Owner’s property as part of this work. Where

damage is caused, by the Contractor, to the Owner’s property, the Contractor shall be responsible

for the cost of all repairs. The Contractor is responsible for documenting any existing damage

prior to beginning work.

K. The Contractor shall verify all existing conditions and dimensions prior to commencement of

work and shall advise the Owner immediately upon discovery of variances between site conditions

and the Related Documents.

L. The Contractor shall comply with all legally mandated safety precautions.

M. The Contractor shall maintain a high level of worker and site safety.

N. All Contractor employees, staff, visitors, or sub-contractors shall wear and/or display ID at all

times while on site; and all workers shall conduct themselves in a safe, professional, and courteous

manner.

O. Smoking is prohibited at all facilities owned, operated, or managed by the City of Charlottesville

or Charlottesville City Schools.

Air Quality, Environmental, & Noise:

A. The Contractor shall comply with all legally mandated environmental regulations and precautions.

For any release of fluid, or other material, which could be considered an environmental

contaminate the Contractor shall immediately stop the Work, initiate spill response procedures,

RFQ# 24-71 CLARK ELEMENTARY SCHOOL SUMMER PAINTING 2024

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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CLARK ELEMENTARY SCHOOL SUMMER PAINTING 2024

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See also