2024 CHS DOOR REPLACEMENT REBID

Agency:	City of Charlottesville
State:	Virginia
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Z - Maintenance, Repair or Alteration of Real Property
Posted:	Feb 29, 2024
Due:	Mar 8, 2024
Solicitation No:	24-75
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUOTATIONS

(RFQ)

Issue Date: February 29, 2024

RFQ# 24-75

Title: 2024 CHS Door Replacement Rebid

Issuing Agency: City of Charlottesville

Using Department/Division And/Or Location City of Charlottesville, Charlottesville High School, 1400 Melbourne Ave.

Charlottesville, VA 22903

PRE-BID CONFERENCE: A pre-bid conference has not been scheduled.

Bid Due Date: Quotations in response to this RFQ will be received until 2:00pm local prevailing time on March 8th, 2024

For Furnishing The Goods/Services Described Herein. Quotations received after the time designated for receipt will not be

considered.

All Inquiries For Information Should Be Directed To: Keith Staples, Security System Manager Phone: 434-962-3643 Email:

staplesk@charlottesville.gov

Quotations may be mailed, hand delivered, faxed or emailed.

IF QUOTATIONS ARE HAND DELIVERED OR MAILED SEND DIRECTLY TO ADDRESS SHOWN BELOW:

City of Charlottesville

Facilities Maintenance

315 4th Street NW

Charlottesville, VA 22903

IF QUOTATIONS ARE EMAILED, EMAIL TO: staplesk@charlottesville.gov

TO RECEIVE A COMPLETE BID PACKAGE,

PLEASE VISIT OUR WEBPAGE AT

WWW.CHARLOTTESVILLE.GOV/PURCHASING

AND CLICK ON BIDS AND PROPOSALS.

This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-

4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis

prohibited by state law relating to discrimination in employment.

RFQ 24-75 2024 CHS Door Replacement Rebid

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TABLE OF CONTENTS FOR RFQ# 24-75 2024 CHS Door Replacement Rebid

I. PURPOSE

II. COMPETITION INTENDED

III. MINORITY BUSINESS PROGRAM

IV. SCOPE OF WORK/ DESCRIPTION OF ITEM

V. GENERAL TERMS AND CONDITIONS

VI. SPECIAL TERMS AND CONDITIONS

VII. PRICING SCHEDULE

VIII. ATTACHMENTS

PAGE

Be advised that some of the content in the associated pages may not be posted in an accessible format for screen readers due

to the length, complexity and technical nature; however, accommodations will be made upon request by calling 434-970-

3860 or submitting an email request to purchasing@charlottesville.gov.

RFQ 24-75 2024 CHS Door Replacement Rebid

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I. PURPOSE: The City of Charlottesville is soliciting quotations from qualified vendors to provide and install 6

replacement doors.

II. COMPETITION INTENDED: It is the City’s intent that this Request for Quotation (RFQ) permits competition. It

shall be the bidder’s responsibility to advise the Purchasing Agent in writing if any language requirement,

specification, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this RFQ to

a single source. Such notification must be received by the Purchasing Agent not later than five (5) days prior to the

date set for bids to close.

III. MINORITY BUSINESS PROGRAM: As part of the City of Charlottesville’s Minority Business Program, the City

of Charlottesville encourages the participation of small, women, minority, veteran and micro-owned businesses

(SWaM-O) in the City’s procurement transactions. In order to support and build up the capacity of SWaM-O

businesses, City Council and staff have taken steps to push forward policy changes and initiatives to help reduce

barriers to doing business with the City. To find out more about the current City of Charlottesville initiatives and

programs please visit the Minority Business Program website at https://www.charlottesville.gov/718/Minority-

Business-Program.

IV. SCOPE OF WORK/DESCRIPTION OF ITEM:

General Specifications:

• The contractor shall furnish all labor, installation, supervision, equipment, tools, parts, materials as necessary, to

provide 6 replacement doors.

• Installation dates must be scheduled in advance with project manager. All work must be completed during

Charlottesville City Schools Summer Break.

Hollow Metal Door Specifications:

• Provide commercial grade hollow metal doors for each opening.

• Doors shall be in accordance with Steel Door Institute (SDI), UL & ANSI specifications.

• Doors shall be 1 ¾” thick.

• Doors shall be constructed of a minimum 16ga.

• Exterior doors shall be constructed of galvanized steel.

• Doors shall be factory prepped to receive all hardware listed and any incidental hardware required.

• Doors shall have reinforcements to accommodate panic hardware, mortise lock body, door closer, mortise

hinges any other reinforcements recommended by SDI to accommodate hardware listed.

• Doors shall be full flush, edge beveled, seamless without any visible seams along the vertical edges.

• Door Lite Should be factory cut and include a “Standard Metal Vision Kit”. All interior glass provided should

be clear safety glass. All exterior glass provided should be clear 5/16” ArmouredOne Safety Glass. All Door

lite’s should be viewable 43”MAX above finished floor per ADA, Provide Von Duprin “Glass Bead Kids” if

required.

• All thresholds should be ADA compliant. Seal threshold to prevent water from entering building. Threshold

should be 1 piece per opening and notched to wrap around mullion and frame.

• Doors shall be thoroughly cleaned and chemically treated to ensure paint adhesion. All surfaces of the door

exposed to view shall receive a factory applied coat of rust inhibiting primer, either air-dried or baked-on.

Doors shall be finished, primed and ready to paint once project is complete.

Hardware Specifications:

MLK PAC Exterior

Install new doors, Repair frame including mullions by filling all holes with steel, welding large sections, reattaching

frame legs and smooth ready for paint.

6x 16ga Hollow Metal Door (Plystyrene Core)

Not Specified

6x 8x32 5/16” Armoured Safety Glass

Not Specified

3x Von Duprin Panic Bar

QEL-LX-RX-99EO-3’-US26D-RHR

3x Von Duprin Panic Bar

LX-RX-LD99EO-3’-US26D-LHR

3x Ives Trim

VR910-NL US32D

3x RIM FSIC Housing

20-079-626

6x LCN Door Closer

4040xp-SCUSH-689

RFQ 24-75 2024 CHS Door Replacement Rebid

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6x Ives Kick Plates

6x Select Hinges Half Surface Hinges

6x Von Duprin Power Transfers

3x Weather Stripping

3x Thresholds

6x Door Sweeps

8400-10” x LWD US26

SL54 CL HD VD-EPT

EPT-10 SP28

Not Specified

Access Control Specifications:

• Access control is currently provided on MLK PAC Exterior furthest most RHR door. Remove existing access

control wiring as required to install new hardware. Individually protect each wire to prevent wiring shorts.

Leave ample service loops in frames to allow reconnection of access control by others.

Staffing and Personnel:

• All work shall be performed by qualified personnel properly trained and qualified to perform the services

described herein.

• The contractor shall be responsible for supervision of the services required by this contract. The contractor is

fully responsible for the acts and omissions of persons employed by him.

• The contractor shall enforce strict discipline and good order among workers performing services under this

contract. All field employees shall be neat, clean and in proper uniform. The City may, in writing, require the

contractor to remove from the performance of the Services any employee the City deems to be incompetent,

careless, or otherwise objectionable, and the contractor shall immediately comply with any such reasonable

demand. Both the Contractor and the City will be required to comply with applicable Federal, State and

Industry personnel practices.

• The contractor must furnish employees with an appropriate uniform identifying them as employees of the

Contractor. Employees of the contractor are required to wear the uniform at all times while on duty. Contractors

to wear name tags, visible at all times.

V. GENERAL TERMS AND CONDITIONS:

A. ANTI-DISCRIMINATION: By submitting their bids, bidders certify to the City that they will conform to the

provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment

Contracting Act of 1975, as amended, where applicable, the Virginias with Disabilities Act, the Americans with

Disabilities Act and Code of Virginia §2.2-4311, §2.2-4311.2, and §2.2-4312 . If the award is made to a faith-

based organization, the organization shall not discriminate against any recipient of goods, services, or

disbursements made pursuant to the contract on the basis of the recipients religion, religious belief, refusal to

participate in a religious practice, or on the basis of race, color, religion, national origin, sex, pregnancy,

childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, status as a

veteran, or disability, and shall be subject to the same rules as other organizations that contract with public

bodies to account for the use of the funds provided; however, if the faith-based organization segregates public

funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit

by the public body. (Code of Virginia § 2.2.4343.1E and Code of the City of Charlottesville Chapter 2, Article

XV, § 2-431).

Every contract over $10,000 shall include the provisions:

1. During the performance of this contract, the contractor agrees as follows:

a. During the performance of this contract, the Contractor agrees that it will not discriminate against any

employee or applicant for employment because of race, color, religion, national origin, sex, pregnancy,

childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, status

as a veteran, disability, or any other basis prohibited by law relating to discrimination in employment,

except where there is a bona fide occupational qualification reasonably necessary to the normal

operation of the contractor. The Contractor agrees to post in conspicuous places, available to

employees and applicants for employment, notices setting forth the provisions of this

nondiscrimination clause.

b. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the

RFQ 24-75 2024 CHS Door Replacement Rebid

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contractor, shall state that it is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall

be deemed sufficient for the purpose of meeting these requirements of this section

d. The requirements of these provisions 1. and 2. are a material part of the contract. If the Contractor

violates one of these provisions, the City may terminate the affected part of this contract for breach, or

at its option, the whole contract. Violation of one of these provisions may also result in debarment

from City contracting regardless of whether the specific contract is terminated.

2. The contractor will include the provisions of No. 1 above in every subcontract or purchase order over

$10,000, so that the provision will be binding upon each subcontractor or vendor.

B. ANTI-DISCRIMINATION OF CONTRACTORS: A bidder, offeror, or contractor shall not be discriminated

against in the solicitation or award of this contract because of race, color, religion, national origin, sex,

pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, status

as a veteran, disability, or, any other basis prohibited by state law relating to discrimination in employment or

because the bidder or offeror employs ex-offenders unless the City has made a written determination that

employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made

to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements

provided pursuant to this contract objects to the religious character of the faith-based organization from which

the individual receives or would receive the goods, services, or disbursements, the public body shall offer the

individual, within a reasonable period of time after the date of his objection, access to equivalent goods,

services, or disbursements from an alternative provider.

C. ANTI-DISCRIMINATION OF FAITH-BASED ORGANIZATIONS: The City of Charlottesville does not

discriminate against faith-based organizations.

D. ANTITRUST: By entering into a contract, a contractor conveys, sells, assigns, and transfers to the City of

Charlottesville all rights, title and interest in and to all causes of action it may now have or hereafter acquire

under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods

or services purchased or acquired by the City of Charlottesville under said contract.

E. APPLICABLE LAWS & COURTS: This procurement transaction, and any resulting contract, shall in all

aspects be governed by the laws of the Commonwealth of Virginia, notwithstanding its conflicts of laws

provisions. Any litigation with respect hereto shall be brought in the Circuit Court for the City of

Charlottesville, Virginia.

F. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the contractor in whole or in part

without the written consent of the City.

G. AVAILABILITY OF FUNDS: The City’s obligation under a contract awarded as a result of this procurement

transaction shall be and are hereby made expressly contingent upon the availability and appropriation of public

funds to support the City’s performance thereof.

H. AWARD OF CONTRACT: Awards shall be based on determination of the lowest responsive and responsible

bidder. No contract may be awarded to a bidder who is determined by the Purchasing Agent to be non-

responsible.

I. BID ACCEPTANCE: Bids will be date and time stamped upon receipt and retained unopened in a secure

location until bid opening. No consideration will be given to date of postmark or error in delivery to incorrect

address. It is the responsibility of the bidder to ensure timely and correct delivery of bid.

J. BID ACCEPTANCE PERIOD: Each bid submitted must be and remain valid for a period of at least sixty (60)

days from bid opening. Erroneous bids may be reclaimed or superseded any time prior to bid opening time;

Modification of or corrections to bids are not acceptable after bids have opened. Any new bid must be marked

with the additional notation "Supersedes all previous submissions." No bidder may withdraw his bid from

consideration after bid opening due to a mistake, except as permitted by the Code of Virginia §2.2-4330.

K. BID TABULATIONS: Tabulations of bids are a matter of public record and are available upon request.

RFQ 24-75 2024 CHS Door Replacement Rebid

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	24-75
Bid Title:	2024 CHS DOOR REPLACEMENT REBID
Category:	REQUEST FOR QUOTES
Status:	Open

2024 CHS DOOR REPLACEMENT REBID

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