RIVERVIEW PARK RESTROOM INSTALLATION
| Agency: | City of Charlottesville |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Feb 6, 2024 |
| Due: | Feb 27, 2024 |
| Solicitation No: | 24-62 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
24-62
|
| Bid Title: |
RIVERVIEW PARK RESTROOM INSTALLATION
|
| Category: | INVITATION FOR BIDS |
| Status: | Open |
|
|||||||||||||||||||||
Attachment Preview
INVITATION FOR BIDS
(IFB)
Issue Date: February 6, 2024
IFB# 24-62
Title: RIVERVIEW PARK RESTROOM INSTALLATION
Issuing Agency: City of Charlottesville
Procurement Services
325 4th Street NW
Charlottesville, VA 22903
The City of Charlottesville requests a bid for the work described in the “Project Description” & “Scope of Service” sections
provided below. This solicitation is subject to the provisions of the City of Charlottesville’s Instructions to Bidders, General
Terms and Conditions for Construction Contracts and any other Special Terms and Conditions provided with the Bid
Documents. The City will assume no responsibility for oral instruction, suggestion, or interpretation; any question regarding
the bid documents shall be directed to the City Staff in writing, and any material change will be submitted to all bidders in the
form of a Bid Addenda. Award shall be based on a determination of the lowest, responsive, responsible bidder.
A pre-bid conference has been scheduled for Thursday, February 15, 2024 at 10:00 a.m. at Riverview Park, 298
Riverside Avenue, Charlottesville, VA. Attendance is not mandatory, but is strongly recommended. Bidders not
attending the pre-bid conference shall acknowledge on the bid form that they have or have not visited and inspected
the site.
Project Description:
Contractor will purchase and install a Smith-Midland Easi-Set Sierra Flush Precast restroom.
Scope of Service:
The Contractor is to provide all supervision, equipment, labor and materials necessary to complete the work as described in
the specifications/scope of work.
TO RECEIVE A COMPLETE BID PACKAGE, PLEASE VISIT OUR WEBPAGE
AT WWW.CHARLOTTESVILLE.GOV/PURCHASING
AND CLICK ON BIDS AND PROPOSALS.
"This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-
4343.1 and Code of the City of Charlottesville Chapter 2, Article XV, § 2-431 or against a bidder or offeror on the basis of
race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual
orientation, gender identity, status as a veteran, or disability, or any other basis prohibited by state law relating to
discrimination in employment."
All Sealed Bids are to be submitted to: City of Charlottesville, Procurement Services; Attention Donna Hoy, Buyer II, at
325 4th Street NW, Charlottesville, VA 22903. Sealed Bids will be received before 2:00 P.M. local prevailing time on
Tuesday, February 27, 2024.
For general project information pertaining to the solicitation: Contact Donna Hoy, VCA, Buyer II at
purchasing@charlottesville.gov.
Contractor Requirements:
• Prior to award of contract and commencing with the work, the contractor is to submit all required insurance and bonds in
accordance with the City of Charlottesville requirements.
• Within ten (10) calendar days after execution of this Construction Contract, the contractor is to submit a construction
schedule.
• The contractor shall secure and pay for all necessary bonds, permits, fees, tests and inspections.
IFB# 24-62 RIVERVIEW PARK RESTROOM INSTALLATION
Page 1 of 73
ANTICIPATED PROJECT SCHEDULE
Invitation for Bid: February 6, 2024
Pre-Bid Meeting: February 15, 2024
Bids received: February 27, 2024
Work to Commence: April, 1, 2024
Substantial Completion: August 16, 2024
Final Completion: August 23, 2024
Due to the length, complexity and technical nature of this solicitation, it is not being posted on the City website in an
accessible format; however, accommodations will be made upon request by submitting an email request
to purchasing@charlottesville.gov.
IFB# 24-62 RIVERVIEW PARK RESTROOM INSTALLATION
Page 2 of 73
IFB# 24-62 RIVERVIEW PARK
RESTROOM INSTALLATION
TABLE OF CONTENTS
PAGE
I. INSTRUCTIONS TO BIDDERS
4-11
II. GENERAL TERMS AND CONDITIONS
12-53
III. SPECIAL TERMS AND CONDITIONS
54-56
IV. SPECIFICATIONS/SCOPE OF WORK
57
V. CONSTRUCTION DRAWINGS/PLANS
58
VI. CONTRACT FOR CONSTRUCTION AND RELATED SERVICES
(“BUILDERS AGREEMENT”)
59-66
VII. PRE-BID QUESTION FORM
67
VIII. ATTACHMENTS
68-73
A. SAMPLE C.O.I. and GUIDE TO THE ACORD FORM
B. BID FORM
C. VENDOR DATA SHEET
D. CERTIFICATION OF NO COLLUSION
E. WORKERS COMPENSATION CERTIFICATE OF COVERAGE
F. SMALL-, WOMEN-, MINORITY-, MICRO, EMPLOYMENT SERVICES ORGANIZATIONS, AND
VETERAN-OWNED BUSINESS OBJECTIVES
IFB# 24-62 RIVERVIEW PARK RESTROOM INSTALLATION
Page 3 of 73
CITY OF CHARLOTTESVILLE, VIRGINIA
INSTRUCTIONS TO BIDDERS
For
PROCUREMENT OF CONSTRUCTION AND
RELATED SERVICES
The general instructions, rules and conditions which follow apply to procurement of construction and construction related
services conducted by the City of Charlottesville, unless otherwise specified. Bidders are expected to inform themselves
fully as to all applicable terms, conditions, instructions, requirements and specifications, before submitting bids. Failure to
do so will be at the bidder’s own risk, and relief cannot be secured on the plea of error.
Subject to all laws, policies, resolutions and regulations of the Commonwealth of Virginia and the City of Charlottesville,
and all applicable rules, regulations and limitations, if any, imposed by legislation of the Federal government, bids submitted
in response to a solicitation issued by the City of Charlottesville will bind bidders to the conditions and requirements herein
set forth, unless otherwise expressly specified in the solicitation.
"This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-
4343.1and Code of the City of Charlottesville Chapter 2, Article XV, § 2-431 or against a bidder or offeror on the basis of
race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual
orientation, gender identity, status as a veteran, or disability, or any other basis prohibited by state law relating to
discrimination in employment."
SECTION 1: DEFINITIONS
1.1 “Agency” means any department, agency, authority, commission, board or other unit in the administrative
service of the City.
1.2 “Bid” means the offer of a bidder to provide specific goods or services at specified prices and/or other
conditions specified in the solicitation.
1.3 “City” means the City of Charlottesville, Virginia and its agencies, officials, officers, employees, agents and
designated representatives.
1.4 “Contractor” shall have the same meaning as “successful bidder,” as set forth below.
1.5 “Construction Documents” shall mean the plans, specifications, approved change orders, revisions, addenda and
other information approved by the City, which set forth in detail the Work to be performed for a construction
Project.
1.6 “Goods” means all material, equipment, supplies, printing and automated data processing hardware and
software.
1.7 “Informality” means a minor defect or variation of a bid from the exact requirements of a solicitation, which
does not affect the price, quality, quantity or delivery schedule for the goods or services being procured.
1.8 “Invitation for Bids,” “Invitation to Bid,” and “IFB” shall each mean a competitive sealed bidding procurement
process by which a request is made to prospective suppliers (bidders) for their quotation on goods or services
desired by the City. The issuance of an IFB will contain or incorporate by reference the specifications and
contractual terms and conditions applicable to the procurement.
IFB# 24-62 RIVERVIEW PARK RESTROOM INSTALLATION
Page 4 of 73
1.9 “Issuing Authority” means the authorized representative of the department of the City who issued the
solicitation.
1.10 “Purchasing Agent” means the head of the City’s Purchasing Division, or a designated contact person acting
for him or at his direction.
1.11 “Responsible Bidder” means a bidder having the capability in all respects to perform fully the contract
requirements, and who has the moral and business integrity and reliability which will assure good faith performance
of the contract sought to be procured, and who has been pre-qualified, if required.
1.12 “Responsive Bidder” means a bidder who has submitted a bid or proposal which conforms in all material
respects to the IFB.
1.13 “Services” means any work performed by an independent contractor wherein the service rendered does not
consist primarily of acquisition of equipment or materials, or the rental of equipment, materials and supplies.
1.14 “Solicitation” means the process of notifying prospective bidders that the City wishes to receive bids on a set
of requirements to provide goods or services. The notification of City requirements may consist of public
advertising, the mailing of an IFB, the public posting of notices, the conduct of small purchase procedures, and/or
telephone calls or facsimiles to prospective bidders.
1.15 “State” means the Commonwealth of Virginia.
1.16 “Successful bidder” means the lowest responsive and responsible bidder to whom a contract is awarded as a
result of a competitive sealed bidding procedure conducted by the City. The term “contractor” and “general
contractor,” as used herein, shall mean “successful bidder.”
SECTION 2: TERMS, CONDITIONS, INSTRUCTIONS APPLICABLE TO PROCUREMENT
2.1 Bid Forms
A. Unless otherwise specified, forms provided by the City (including, without limitation: bid cover sheets, pricing
schedules, etc.) shall be utilized by the bidder. All bids shall be submitted on forms provided, properly signed in ink
in the proper spaces and submitted in a sealed envelope. All blanks must be filled in, and answers shall be printed in
ink or typewritten. Should the bid prices and/or any other submissions on any copy of a submitted bid differ from
those on the original, the ORIGINAL shall prevail.
B. Each bid must be submitted in a sealed envelope addressed to the City. The exterior of the sealed envelope shall
be plainly marked to identify: (i) the IFB number and project name, (ii) the name and address of the bidder, (iii) the
bidder’s licensed Virginia contractor number, (iv) the State Corporation Commission ID Number: and (v) the date,
time and location on/at which bids are scheduled to be received by the City. If forwarded by mail (U.S. Postal
Service, UPS, Fedex, etc.) the sealed envelope containing the bid must be enclosed in another envelope or shipping
container addressed to the City at the post office address identified within the solicitation.
C. STATE CORPORATION COMMISSION IDENTIFICATION NUMBER: Pursuant to Code of Virginia, §2.2-
4311.2 subsection B, a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant
to Title 13.1 or Title 50 is required to include in its bid or proposal the identification number issued to it by the State
Corporation Commission (SCC). Any bidder or offeror that is not required to be authorized to transact business in
the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law is
required to include in its bid or proposal a statement describing why the bidder or offeror is not required to be so
authorized. Link to the Virginia State Corporation Commission site: https://www.scc.virginia.gov/.
D. All contractors who perform any construction work for the City are subject to the provisions of the Virginia
Code, Title 54.1, Chapter 11, and are required to be licensed as required therein. Each bidder shall, as part of its bid,
provide the City with the following information: (i) whether the bidder is a resident or non-resident of the
Commonwealth of Virginia; (ii) whether the bidder possesses all required licenses and certificates required by law
for the work to be performed; and (iii) documentation of proper license or certification under the provisions of Title
54.1, Chapter 11 of the Virginia Code.
IFB# 24-62 RIVERVIEW PARK RESTROOM INSTALLATION
Page 5 of 73
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
Follow SPE4A724R0309-1650 - FILTER,FLUID/ AIRCRAFT, HERCULES C-130 Active Contract Opportunity Notice ID SPE4A724R0309
Federal Agency
Bid Due: 4/29/2024
Bid Number: 20240763B Bid Title: James City County Marina Upgrades and Supporting Infrastructure
James City County
Bid Due: 4/30/2024
Views: Current Version ( 14 ) All Versions ( 124 ) Details IFB-61713
State Government of Virginia
Bid Due: 5/23/2024
301 Moved Permanently301 Moved Permanentlynginx Solicitation Header Solicitation Number 24-2657-3PKW Solicitation Type IFB
Henrico County
Bid Due: 8/04/2024
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.