23-24-074-RFP-West Main Underground Construction Services
| Agency: | City of Danville |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Mar 11, 2024 |
| Due: | Mar 21, 2024 |
| Solicitation No: | RFP-23-24-074 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP-23-24-074
|
| Bid Title: |
23-24-074-RFP-West Main Underground Construction Services
|
| Category: | Construction Services Bids |
| Status: | Open |
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Attachment Preview
REQUESTS FOR PROPOSALS
Proposal No RFP 23-24-074
Title:
“West Main Street Underground Project Construction Services “
Pre-Bid Meeting:
A Pre-Bid Meeting will be held on March 4,2024 at 10:00 AM
at Danville Utilities, 1040 Monument Street, Danville, VA 24541:
Last Day for Questions:
Proposal Closing
Date:
Email questions to purchasing@danvilleva.gov
by no later than 5:00 PM,
March 7, 2024
Sealed proposals shall be accepted no later than
March 21, 2024 by 4:00PM.
Direct Bidding
Procedures
Inquiries to:
Project Owner:
Mail or Hand-Deliver to:
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
Carol Henley, Director of Purchasing
(434) 799-6528
purchasing@danvilleva.gov
Steven Morrison, Assistant Director of Utilities, morrisa@danvilleva.gov
TABLE OF CONTENTS
1.0
SCOPE OF WORK
2.0
SUPPLEMENTAL GENERAL CONDITIONS
3.0
PROPOSAL DOCUMENTS
RFP 23-24-074
“West Main Street Underground Project Construction Services”
1.0 SCOPE
It is the intent of this “RFP” secure a qualified contractor to perform construction services for the West
Main Street Underground Project in accordance with the specifications defined in the proposal
documents.
1.1 Submit invoice(s) to:
City of Danville
Purchasing Department
PO Box 3300
Danville, VA 24543
Attention : Utilities
1.2 Deadline
Sealed Proposals shall be submitted no later than March 21, 2024 at 4:00 PM to:
City of Danville
Purchasing Department
Attn.: Carol Henley
427 Patton Street, Room 304
Danville, VA 24541
2.0 SUPPLEMENTAL GENERAL CONDITIONS
2.1 Award Criteria
2.1.1 The award will be made to the proposal conforming to the RFP and will be most
advantageous to the City. Price, Technical recommendation by the City’s Engineer, Utility
Technology Engineers – Consultants, and other factors considered such as delivery time, quality,
operating and maintenance cost, service, resale value, etc.
2.1.2 The City reserves the right to reject any or all offers and to waive informalities and
minor irregularities in offers received.
2.2 Authority
2.2.1 The Director of Purchasing as the designee of the City Manager has the sole
responsibility and authority for negotiating, placing, and when necessary, modifying each and every
invitation to bid, purchase order or other award issued by the City of Danville. In the discharge of
these responsibilities, the Director of Purchasing may be assisted by assigned buyers. No other City
officer or employee is authorized to order supplies or services, enter into purchase negotiations, or
in any way obligate the government of the City of Danville for an indebtedness. Any purchases
contrary to these provisions and authorities shall be void and the City shall not be bound thereby.
RFP 23-24-074
“West Main Street Underground Project Construction Services”
2.2.2 This procurement process, including withdrawal of proposals and appeals or
protests, is governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".
Copies of the Procurement Code may be obtained by writing the City of Danville Purchasing
Department, PO Box 3300, Danville, VA 24543.
2.3 Proposal Preparation
2.3.1 Proposals must be written in ink or typewritten and shall be submitted on the
forms issued. Unsigned proposals will not be accepted. No proposal may be considered if received
after the time shown on Title Page. Offerors are expected to examine all instructions and
specifications. Failure to do so will be at the Offeror's risk. Erasures or other changes must be
initialed by the person signing the proposal.
2.3.2 Envelopes containing proposals should be marked in the lower left-hand corner
with the invitation number and the words RFP 23-24-074 “West Main Street Underground Project
Construction Services” and submitted to the office indicated on the title page.
2.4 Proposals Binding 60 Days
Unless otherwise specified all formal Proposals submitted shall be binding for sixty (60)
calendar days following submission date.
2.5 Enforcement
This Agreement and the performance hereof shall be governed by and enforced under
the laws of the Commonwealth of Virginia, and if legal action by either party is necessary for or with
respect to the enforcement of any or all of the terms and conditions hereof, then exclusive venue
therefore shall lie in the City of Danville, Virginia.
2.6 Interpretation
2.6.1 If any person contemplating the submission of a proposal on this invitation is
in doubt as to the true meaning of any part of the plans, specification, or other document, he should
submit a written request for an interpretation thereof to the Director of Purchasing. An interpretation
of the proposal invitation document will be made only by written addendum issued to each potential
Offeror.
THE CITY WILL NOT BE RESPONSIBLE FOR EXPLANATIONS OR INTERPRETATIONS OF
PROPOSAL INVITATION DOCUMENTS EXCEPT AS ISSUED IN ACCORDANCE HEREWITH.
2.6.2 All notices, demands, requests, instructions, approvals, proposals and claims
must be in writing.
2.7 Patents
The Vendor agrees to indemnify and save harmless the City, and all personnel from all
suits and actions of every nature and description brought against them or any of them, for or on
account of the use of patented appliances, products, or processes, and he shall pay all royalties and
charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted
upon request of the City as a necessary requirement in connection with the final execution of any
contract in which such patented appliances, products, or processes are used.
RFP 23-24-074
“West Main Street Underground Project Construction Services”
2.8 Prices
2.8.1 All prices are based on delivery to the destination designated in the RFP
including packing charges. Any discounts for payment (Invoicing Terms) should be entered on the
proposal page and will be considered in the evaluation.
2.8.2 Unless lump sum is specifically requested, unit and extended prices should be
given. Failure to do so may cause proposal to be rejected. In all cases, the unit price shall govern.
2.9 Performance
In case of default by the Vendor, the City may procure the commodity or services from
other sources and hold the Vendor responsible for any excess costs occasioned thereby.
2.10 Specifications and Product Description
Any available printed material or literature which describes the product being offered for sale shall
be included with the proposal.
2.11 Taxes
The City is exempt from payment of State Sales and Use Tax on all tangible personal
property purchased or leased for its use or consumption. Certificate of Exemption will be furnished
upon request.
2.12 Vendor’s Relationship to the City
2.12.1 Independent Contractor
It is expressly agreed and understood that the Vendor is in all respects an independent
Contractor as to work and is in no respect any agent, servant, or employee of the City. The contract
specifies the work to be done by the Vendor, but the method to be employed to accomplish the work
shall be the responsibility of the Vendor.
2.12.2 Subcontracting
Vendor may subcontract services to be performed hereunder with the prior approval of
the City, which approval shall not be unreasonably withheld. No such approval will be construed as
making the City a part of, or to, such subcontract, or subjecting the City to liability of any kind to any
subcontractor. No subcontract shall, under any circumstances, relieve the Vendor of its liability and
obligation under this contract; and despite any such subcontracting the City shall deal through the
Vendor, and subcontractors will be dealt with as representatives of the Vendor.
2.12.3 Payments to Subcontractors
a. The contractor shall take one of the two following actions within seven days
after receipt of amounts paid to the contractor by the City of Danville for work performed
by the subcontractor.
RFP 23-24-074
“West Main Street Underground Project Construction Services”
1. Pay the subcontractor for the proportionate share of the total payment
received from the agency attributed to the work performed by the subcontractor under that
contract; or
2. Notify the agency and subcontractor, in writing, of his intention to withhold
all or a part of the subcontractor’s payment with the reason for nonpayment.
b. Individual Contractors shall provide their social security numbers and
proprietorships, partnerships, and corporations to provide their federal identification numbers.
c. The contractor shall pay interest to the subcontractor on all amounts owed
by the contractor that remain unpaid after seven days following receipt by the contractor of
payment from the City of Danville for work performed by the subcontractor, except for amounts
withheld as allowed in subdivision 1.
d. Unless otherwise provided under the terms of this contract, interest shall
accrue at the rate of one percent per month.
The contractor shall include in each of its subcontracts a provision requiring each
subcontractor to include or otherwise be subject to the same payment and interest
requirements with respect to each lower-tier subcontractor.
A contractor’s obligation to pay an interest charge to a subcontractor pursuant to the
payment clause in this section shall not be construed to be an obligation of the City of
Danville. A contract modification shall not be made for the purpose of providing
reimbursement for the interest charge. A cost reimbursement claim shall not include any
amount for reimbursement for the interest charge.
2.12.4 Novation
The Vendor shall not assign or transfer, whether by as Assignment or Novation, any of its
rights, duties, benefits, obligations, liabilities, or responsibilities under this Contract without the
written consent of the City; provided, however, that assignments to banks, trust companies, or other
financial institutions for the purpose of securing bond may be made without the consent of the City.
Assignment or Novation of this Contract shall not be valid unless the Assignment or Novation
expressly provides that the assignment of any of the Vendor’s rights or benefits under the Contract
is subject to a prior lien for labor performed, services rendered, and materials, tools, and equipment
supplied for the performance of the work under this Contract in favor of all persons, firms, or
corporations rendering such labor or services or supplying such materials, tools, and equipment.
2.13 Drug Free Workplace
During the performance of this contract, the vendor agrees to:
a. Provide a drug-free workplace for the vendor’s employees.
b. Post in conspicuous places, available to employees and applicants for employment, a
statement notifying employees that the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana is prohibited in
the vendor’s workplace and specifying the actions that will be taken against employees
for violations of such prohibition.
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