FIRE STATION #4 EIFS REPAIR AND PAINT

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Feb 15, 2024
Due:	Mar 7, 2024
Solicitation No:	2024-056
Publication URL:	To access bid details, please log in.

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PROJECT MANUAL

FOR

CITY OF LYNCHBURG

Fire Station #4 EIFS Repair and Paint

Invitation for Bid # 2024-056

Due: 3:00 PM, March 7, 2024

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Issued on: February 7, 2024

Document

Table of Contents

Page #

Advertisement For Bids.................................................................................................................. 3

Bid Form.......................................................................................................................................... 4

Escrow Account Election ................................................................................................................ 7

Equal Opportunity Report Statement ........................................................................................... 8

Statement Of Experience ............................................................................................................... 9

Statement Of Available Resources .............................................................................................. 10

Corporate Status Form ................................................................................................................. 11

Questions To Bidders/Offerors.................................................................................................... 12

Construction Agreement.............................................................................................................. 13

City Of Lynchburg, Virginia Standard Performance Bond........................................................... 15

City Of Lynchburg Standard Labor And Material Payment Bond ............................................... 17

Escrow Agreement ....................................................................................................................... 20

Instructions To Bidders ................................................................................................................ 24

General Conditions....................................................................................................................... 30

Technical Specifications ............................................................................................................... 93

Attachments

Drawings Dated February 5, 2024

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ADVERTISEMENT FOR BIDS

Sealed bids for Fire Station #4 EIFS Repair and Paint will be received by the City of Lynchburg,

Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until no later than

3:00 PM, March 7, 2024, and then publicly opened and read aloud in the City Hall First Floor

Conference Room. There will be a “Live Bid Opening” link on the City’s website at:

www.lynchburgva.gov/current-solicitations so that the public can virtually view the proceedings, as

well.

***City Hall access is currently restricted for the second and third floors, including access to the

Procurement Office. FedEx, UPS and the USPS have access to the building to deliver mail/packages to

the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First

Information Center in the first-floor lobby of City Hall at 900 Church Street, Lynchburg, VA 24504,

Monday – Friday 8:30 a.m. to 5:00 p.m. A Procurement Office staff member will be contacted by

Citizens First to retrieve the bid and time stamp it at that time. It is the sole responsibility for the

Bidder to ensure their bid is time stamped prior to the deadline for submission. Please allow additional

time to ensure this is done. As always, late bids will not be considered.***

The Scope of Work includes the cleaning of all EIFS on the building which includes, but, is not limited to

the following: Soffits, fascia, trim, etc. Any damaged or deteriorated EIFS material is to be

repaired/replaced as required to provide a sound EIFS surface that is weathertight. Once all of the EIFS

has been cleaned and repaired, all EIFS will be painted with (2) finish coats of paint. Repainting of

existing hollow metal doors and frames (exterior surfaces only) is also included in the Work as well as

repainting of the existing steel bollards.

Bid Documents may also be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/current-solicitations.

An Optional, Pre-Bid Conference will be held on February 20, 2024 at 10:00 AM. The meeting will be

held onsite at Fire Station #4, 410 Birch Street, Lynchburg, VA 24503.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing to Will Ruberry, william.ruberry@lynchburgva.gov and received

by 2:00 PM, February 27, 2024. All addenda should be signed and accompany any bid submitted.

PM - 3

BID FORM

Will Ruberry

Contract Specialist-Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Ruberry,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or

principals, is or are named herein and that no person other than herein mentioned has any interest in this bid or

in the Construction Agreement to be entered into; that this bid is made without connection with any other

person, company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or

fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to Fire Station #4 EIFS Repair and Paint

for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and

to perform all operations necessary to execute and complete the Work required for the project, in strict

accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details,

latest edition, and, together with Addenda numbered

through ______ issued during bidding period and

hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

DOLLARS

), which shall be referred to hereinafter as the Total Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate

proposals not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum

price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to

changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work

in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or

eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final

payment. It is further understood that costs to cover all components of the Work as described in the Contract

Documents are included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will

commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough

to execute the Work and all obligations no later than the completion date stated in the Contract Documents.

PM - 4

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the

Construction Agreement for the execution and completion of the Work in accordance with the Contract

Documents:

Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount)

Bidder’s Bid Bond for 5% of Base Bid Amount Issued by

of surety authorized to do business in Virginia).

(name

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City

within ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms

satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount

of one hundred (100) percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement

within the ten (10) days after written notice being given on the award of the Construction Agreement or the

failure to deliver the required performance and payment bonds within the ten (10) days, the monies payable by

the Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for

such failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with

another person engaged in the same line of business, or any act punishable under the Virginia Governmental

Frauds Act, or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

PM - 5

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	2024-056
Bid Title:	FIRE STATION #4 EIFS REPAIR AND PAINT
Category:	Invitation for Bids
Status:	Open

FIRE STATION #4 EIFS REPAIR AND PAINT

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