Circuit Court Window Replacement

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Dec 18, 2023
Due:	Jan 18, 2024
Solicitation No:	2024-040
Publication URL:	To access bid details, please log in.

Attachment Preview

PROJECT MANUAL

FOR

CITY OF

LYNCHBURG

Circuit Court Window Replacement

Invitation for Bid # 2024-040

Due: 3:00 PM, January 18, 2024

PROCUREMENT

DIVISION 3RD FLOOR

CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Issued on: December 18, 2023

Table of Contents

Document

Page #

Advertisement For Bids................................................................................................................ 3

Bid Form ........................................................................................................................................ 4

Escrow Account Election.............................................................................................................. 6

Equal Opportunity Report Statement ........................................................................................ 7

Statement Of Experience.............................................................................................................. 8

Statement Of Available Resources .............................................................................................. 9

Corporate Status Form............................................................................................................... 10

Questions To Bidders/Offerors .................................................................................................. 11

Construction Agreement ............................................................................................................ 12

City Of Lynchburg, Virginia Standard Performance Bond ................................................... 14

City Of Lynchburg Standard Labor And Material Payment Bond....................................... 16

Escrow Agreement ...................................................................................................................... 19

Instructions To Bidders .............................................................................................................. 23

General Conditions ..................................................................................................................... 29

Technical Specifications ............................................................................................................. 88

Attachments

Drawings Dated December 14, 2023

PM - 2

ADVERTISEMENT FOR BIDS

Sealed bids for Circuit Court Window Replacement, will be received by the City of Lynchburg,

Procurement Division, Third Floor City Hall 900 Church Street, Lynchburg, VA 24504, until no later than

3:00 p.m., January 18, 2024, and then publicly opened and read aloud in the City Hall First Floor

Conference Room. There will be a “Live Bid Opening” link on the City’s website at:

www.lynchburgva.gov/current-solicitations so that the public can virtually view the proceedings, as well.

***City Hall access is currently restricted for the second and third floors, including access to the

Procurement Office. FedEx, UPS and the USPS have access to the building to deliver mail/packages to the

Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information

Center in the first-floor lobby of City Hall at 900 Church Street, Lynchburg, VA 24504, Monday – Friday

8:30 a.m. to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve

the bid and time stamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is time

stamped prior to the deadline for submission. Please allow additional time to ensure this is done. As always,

late bids will not be considered.***

Project includes removal of existing and replace with new all windows shown on the Circuit Court

building plans, removal of asbestos sealants around existing windows, cleaning the existing window

area after removals ready for new window installations. Installing new windows with specified

installation methods, caulking around windows per specifications. Because of the Security needed for

Circuit Court, all work will have to be completed each day in order to secure the building, no openings

can be filled with plywood or plastic materials overnight. City fully understands this will impact

scheduling, and will work with approved contractor for times and days to work in all areas. No

scaffolding if used, can remain overnight. Parking area will be provided for parking a lift if requested.

Bid Documents may also be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/current-solicitations.

An optional pre-bid conference will be held on January 2, 2024 at 10:00 AM. The meeting will begin in

the City Hall First Floor Conference Room located at 900 Church Street, Lynchburg, VA 24504, with a

walk through of the site to follow.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing to Will Ruberry at william.ruberry@lynchburgva.gov and received

by 2:00 PM, January 10, 2024. All addenda should be signed and accompany any bid submitted.

PM - 3

BID FORM

Will Ruberry

Contract Specialist-Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Ruberry,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is

or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to Circuit Court Window Replacement for

the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to

perform all operations necessary to execute and complete the Work required for the project, in strict accordance

with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details, latest edition,

and, together with Addenda numbered _____ through ______ issued during bidding period and hereby

acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

LUMP SUM BASE BID:

DOLLARS

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids

or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not

specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum

price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to

changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work in

accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate

any quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is

further understood that costs to cover all components of the Work as described in the Contract Documents are

included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents, and

we will enter into the Construction Agreement for the execution and completion of the Work in accordance with

the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the

Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work

and all obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the

Construction Agreement for the execution and completion of the Work in accordance with the Contract Documents:

PM - 4

Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount)

Bidder’s Bid Bond for 5% of Base Bid Amount Issued by

(name of surety authorized to do business in Virginia).

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within ten

(10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory to the

City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount of one hundred (100)

percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement within the

ten (10) days after written notice being given on the award of the Construction Agreement or the failure to deliver the

required performance and payment bonds within the ten (10) days, the monies payable by the Security accompanying

this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such failure; otherwise the Security

accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another person

engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or other law.

This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 5

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Circuit Court Window Replacement

Attachment Preview

See also