City of Lynchburg

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Posted:	Dec 14, 2023
Due:	Jan 9, 2024
Solicitation No:	2024-045
Publication URL:	To access bid details, please log in.

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PROJECT MANUAL

FOR

CITY OF LYNCHBURG

SPREADER STORAGE CANOPY REPAIR

INVITATION FOR BID # 2024-045

NOVEMBER 2023

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids................................................................................................................ 3

Bid Form........................................................................................................................................ 4

Escrow Account Election.............................................................................................................. 6

Equal Opportunity Report Statement ........................................................................................ 7

Statement Of Experience...............................................................................................................8

Statement Of Available Resources ...............................................................................................9

Corporate Status Form............................................................................................................... 10

Questions To Bidders/Offerors .................................................................................................. 11

Construction Agreement ............................................................................................................ 12

City Of Lynchburg, Virginia Standard Performance Bond ................................................... 14

City Of Lynchburg Standard Labor And Material Payment Bond....................................... 16

Escrow Agreement ...................................................................................................................... 19

Instructions To Bidders .............................................................................................................. 23

General Conditions ..................................................................................................................... 29

Attachments:

Attachment A - Design Drawings dated November 21, 2023

PM- 2

ADVERTISEMENT FOR BIDS

The City of Lynchburg is seeking sealed bids for IFB 2024-045 “City of Lynchburg Spreader Storage Canopy Repair”

to be received by the City of Lynchburg, Procurement Division, Third Floor City Hall 900 Church Street, Lynchburg,

VA 24504, until no later than 3:00 p.m., Local Time Prevailing January 9, 2024. Received bids will then be publicly

opened and read aloud in the City Hall First Floor Conference Room. A link to a publicly available video/audio

conference call will be posted on the Current Solicitations page of the City’s website prior to the bid opening. All bids

received by the posted deadline will be opened and read aloud on the video/audio conference call.

FedEx, UPS, and the USPS have access to the building to deliver mail/packages to the Procurement Office. If

vendors choose to hand deliver bids, they may be dropped off at the Citizens First Info Center in the lobby on the

First Floor of City Hall Monday – Friday from 8:30 a.m. to 5:00 p.m. A Procurement Division Staff member will be

notified to come and retrieve the bid and time stamp it at that time. Bids received prior to the time of opening will

be securely kept unopened. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the

deadline for submission. Please allow additional time to ensure this is done. As always, late bids will not be

considered.

This project generally involves removal and replacement of the roof structure (metal roofing, sheathing,

trusses, support beams) and bracing of an existing spreader storage canopy at the City of Lynchburg’s Public

Works Complex. Column modifications, light fixture replacements, and other miscellaneous electrical work

are also included. The canopy will no longer be used for hanging spreaders and will instead be used just for

covered storage.

The Project Manual, Drawings, and related Documents for this project may be viewed and downloaded from the City’s

website: http://www.lynchburgva.gov/current-solicitations.

An Optional On-site Pre-Bid Conference will be held at 10:00 a.m. on December 12, 2023 at the project location.

City Staff will meet Contractors in the parking lot of 1700 Memorial Ave. Lynchburg, VA 24501 – Public Works

Administration Building and we will drive down to the canopy area.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional information must

be made in writing to: Matt Marsteller, CPPB, Procurement Division by email to matthew.marsteller@lynchburgva.gov

and received by 3:00 p.m., January 2, 2024. All posted clarifications or addenda must be acknowledged on the Bid

Form or by physically printing each related addendum, completing them, and returning them with your bid package.

Failure to acknowledge the addenda may deem the bid non-responsive. All addenda associated with this project will

be posted no later than 3:00 p.m. on January 4, 2024.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/current-solicitations so

that the public can observe the proceedings at 3:00 p.m., January 9, 2024. The bid results will be posted on the

City’s Notice of Award Page at: www.lynchburgva.gov/notices-award after award is made.

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BID FORM

Matt Marsteller, CPPB

Contract Specialist

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Marsteller:

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,

is or are named herein and that no person other than herein mentioned has any interest in this bid or in the

Construction Agreement to be entered into; that this bid is made without connection with any other person,

company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "City of Lynchburg Spreader

Storage Canopy Repair" for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment,

materials, and services and to perform all operations necessary to execute and complete the Work required for

the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications

and Standard Details, latest edition, and all other applicable Codes and Standards together with Addenda numbered

__________ through __________ issued during bidding period and hereby acknowledged, subject to the terms and

conditions of the Construction Agreement for the sum of

DOLLARS

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals

not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all

necessary costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or

eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final

payment. It is further understood that costs to cover all components of the Work as described in the Contract

Documents are included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence

the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the

Work and all obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the

Construction Agreement for the execution and completion of the Work in accordance with the Contract Documents:

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Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount) OR Bidder’s Bid Bond for 5% of Base Bid Amount

Issued by

(name of surety authorized to do business in

Virginia).

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within

ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory

to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount of one hundred

(100) percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement

within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure to

deliver the required performance and payment bonds within the ten (10) days, the monies payable by the Security

accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such failure;

otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act,

or other law.

This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CLASS A CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

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City of Lynchburg

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