LCS Paul L. Dunbar Middle School Windows

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
Category:	U - Education and Training Services Y - Construction of Structures and Facilities
Posted:	Dec 14, 2023
Due:	Jan 17, 2024
Solicitation No:	2024-046
Publication URL:	To access bid details, please log in.

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PROJECT MANUAL

FOR

LYNCHBURG CITY SCHOOLS

C/O THE CITY OF LYNCHBURG

Lynchburg City Schools

Paul L. Dunbar Middle School Windows

Invitation For Bid: 2024-046

City Project No.: YS208

Engineering Firm Project No.: 2023.30

Due 3:00 p.m., January 17, 2024

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Table of Contents

Document

Page #

Advertisement For Bids ................................................................................................................ 2

Bid Form ........................................................................................................................................ 3

Escrow Account Election .............................................................................................................. 5

Equal Opportunity Report Statement......................................................................................... 6

Statement Of Experience .............................................................................................................. 7

Statement Of Available Resources .............................................................................................. 8

Corporate Status Form................................................................................................................. 9

Questions To Bidders/Offerors .................................................................................................. 10

Construction Agreement ............................................................................................................ 11

Lynchburg City Schools, Standard Performance Bond .......................................................... 14

Lynchburg City Schools, Standard Labor And Material Payment Bond ............................ 16

Escrow Agreement ...................................................................................................................... 19

Instructions To Bidders .............................................................................................................. 23

General Conditions ..................................................................................................................... 28

Attachments

Technical Specifications Document 000110 dated October 2023 with an Asbestos Abatement Design

from Hurt & Proffit and a San Air Analysis Report – Attachment A

Design Drawings dated November 27, 2023 – Attachment B (10 Sheets)

Asbestos Removal Drawings – Attachment C (3 Sheets)

Attachments B & C will be furnished only upon request. Please contact Matt Marsteller at 434-455-

4233 or matthew.marsteller@lynchburgva.gov for the Sheets.

ADVERTISEMENT FOR BIDS

The City of Lynchburg on behalf of Lynchburg City Schools is seeking sealed bids for IFB 2024-046 LCS

Paul L. Dunbar Middle School Windows” to be received by the City of Lynchburg, Procurement Division,

Third Floor City Hall 900 Church Street, Lynchburg, VA 24504, until no later than 3:00 p.m., January 17,

2024. Received bids will then be publicly opened and read aloud in the City Hall First Floor Conference

Room. A link to a publicly available video/audio conference call will be posted on the Current Solicitations

page of the City’s website prior to the bid opening. All bids received by the posted deadline will be opened

and read aloud on the video/audio conference call.

FedEx, UPS, and the USPS have access to the building to deliver mail/packages to the Procurement

Office. If vendors choose to hand deliver bids, they may be dropped off at the Citizens First Info Center

in the lobby on the First Floor of City Hall Monday – Friday from 8:30 a.m. to 5:00 p.m. A Procurement

Division Staff member will be notified to come and retrieve the bid and time stamp it at that time. Bids

received prior to the time of opening will be securely kept unopened. It is the sole responsibility for the

Bidder to ensure their bid is timestamped prior to the deadline for submission. Please allow additional

time to ensure this is done. As always, late bids will not be considered.

The Scope of Work includes the removal and replacement of the existing windows in the West

Building on both 12th and Monroe Streets. There are also several windows that will be removed

and replaced along the south side of the north elevation of the West Building. The existing windows

will be replaced with new aluminum storefront framing and new glazing.

There is a Deductive Alternate No. 1 for replacement of the windows being removed with the

aluminum storefront details without the applied trim in the areas shown on the Drawings and

labeled as Alternate #1.

The Project Manual and Drawings for this project may be viewed and downloaded from the City’s website:

http://www.lynchburgva.gov/current-solicitations. Drawings by request only as noted above.

An Optional Pre-Bid Conference, followed by a site visit, will be held at 10:00 a.m. on December 13,

2023 in the First Floor Conference Room of City Hall located at 900 Church St. Lynchburg, VA 24504.

Physical on-site walk-through to occur immediately upon conclusion of the Pre-Bid Conference. We will

go to Paul L. Dunbar Middle School 1200-1208 Polk St. Lynchburg, VA 24504. Please ensure you have

a Driver’s License or State issued ID Card to enter the school.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing to: Matt Marsteller, CPPB, Procurement Division by email to

matthew.marsteller@lynchburgva.gov and received by 3:00 p.m., January 10, 2024. All posted

clarifications or addenda must be acknowledged on the Bid Form. Failure to acknowledge the addenda may

deem the bid non-responsive. All addenda associated with this project will be posted no later than 3:00 p.m.

on January 12, 2024.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/current-

solicitations so that the public can observe the proceedings at 3:00 p.m., January 17, 2024. The bid results

will be posted on the City’s Notice of Award Page at: www.lynchburgva.gov/notices-award after award

is made.

PM - 2

Matt Marsteller, CPPB

Contract Specialist

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

BID FORM

Dear Mr. Marsteller,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is

or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "LCS Paul L. Dunbar Middle

School Windows" for Lynchburg City School Board, doing business as Lynchburg City Schools, hereby proposes to

furnish all labor, equipment, materials, and services and to perform all operations necessary to execute and

complete the Work required for the project, in strict accordance with the Contract Documents, The City of

Lynchburg Manual of Specifications and Standard Details, latest edition, all related Virginia Construction Codes

as outlined in the drawings, and Addenda numbered __________ through __________ issued during bidding period

and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

LUMP SUM BASE BID: $____________________________________________________ DOLLARS

), which shall be referred to hereinafter as the Base Bid.

Deductive Alternate No. 1: Replace the windows being removed with the aluminum storefront details without the

applied trim in the areas shown on the Drawings and labeled as Alternate #1.

Deductive Alternate No. 1: $___________________________

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids

or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not

specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all

necessary costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed

on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any

quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further

understood that costs to cover all components of the Work as described in the Contract Documents are included in

this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents, and

we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the

Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work

on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and

all obligations no later than the completion date stated in the Contract Documents.

PM - 3

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the Construction

Agreement for the execution and completion of the Work in accordance with the Contract Documents:

Bidder's Certified Check issued by

(name of bank) in the amount of:

(5% of Base Bid amount) OR Bidder’s Bid Bond for 5% of Base Bid Amount issued by

(name of surety authorized to do business in Virginia).

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the Schools within

ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory

to the Schools, from sureties authorized to do business in Virginia satisfactory to the Schools, in the amount of one

hundred (100) percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement within

the ten (10) days after written notice being given on the award of the Construction Agreement or the failure to deliver

the required performance and payment bonds within the ten (10) days, the monies payable by the Security

accompanying this bid shall be paid to Lynchburg City Schools, Virginia, as liquidated damages for such failure;

otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or

other law. This bid remains valid and may not be withdrawn for a period of 90 days from this date.

Current Virginia Class A Contractor’s License / Registration No.:

Respectfully submitted,

CONTRACTOR

DATE:

_____

ADDRESS:

______

TELEPHONE:

EMAIL:

______

BY:

(Printed Name)

BY: __________________________________________

(Signature)

ITS:

(Title)

PM - 4

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LCS Paul L. Dunbar Middle School Windows

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