College Hill Water Treatment Plant HVAC Improvement Project

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products J - Maintenance, Repair, and Rebuilding of Equipment Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Oct 26, 2023
Due:	Nov 29, 2023
Solicitation No:	2024-037
Publication URL:	To access bid details, please log in.

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PROJECT MANUAL

FOR

CITY OF LYNCHBURG

College Hill Water Treatment Plant HVAC Improvement Project

Invitation for Bid # 2024-037

Due: 3:00 PM, November 29, 2023

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Issued on: October 26, 2023

Document

Table of Contents

Page #

Advertisement For Bids................................................................................................................ 3

Bid Form ........................................................................................................................................ 4

Escrow Account Election.............................................................................................................. 7

Equal Opportunity Report Statement ........................................................................................ 8

Statement Of Experience.............................................................................................................. 9

Statement Of Available Resources ............................................................................................ 10

Corporate Status Form............................................................................................................... 11

Questions To Bidders/Offerors .................................................................................................. 12

Construction Agreement ............................................................................................................ 13

City Of Lynchburg, Virginia Standard Performance Bond ................................................... 15

City Of Lynchburg Standard Labor And Material Payment Bond ...................................... 17

Escrow Agreement ...................................................................................................................... 20

Instructions To Bidders .............................................................................................................. 24

General Conditions ..................................................................................................................... 30

Technical Specifications ............................................................................................................. 89

Attachments

Drawings:

Water Treatment Plant Second Floor HVAC Replacement Dated October 25, 2023

College Hill Water Treatment Plant Water Resources Office HVAC Task 2 Dated October 25,

2023

PM - 2

ADVERTISEMENT FOR BIDS

Sealed bids for College Hill Water Treatment Plant HVAC Improvement Project will be received by the

City of Lynchburg, Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA

24504, until no later than 3:00 p.m., November 29, 2023, and then publicly opened and read aloud in

the City Hall First Floor Conference Room. There will be a “Live Bid Opening” link on the City’s

website at: www.lynchburgva.gov/current-solicitations so that the public can virtually view the

proceedings, as well.

***City Hall access is currently restricted for the second and third floors, including access to the

Procurement Office. FedEx, UPS and the USPS have access to the building to deliver mail/packages to

the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First

Information Center in the first-floor lobby of City Hall at 900 Church Street, Lynchburg, VA 24504,

Monday – Friday 8:30 a.m. to 5:00 p.m. A Procurement Office staff member will be contacted by

Citizens First to retrieve the bid and time stamp it at that time. It is the sole responsibility for the Bidder

to ensure their bid is time stamped prior to the deadline for submission. Please allow additional time to

ensure this is done. As always, late bids will not be considered.***

The project consists of replacing the existing 2nd floor HVAC system with a VRF (Variable Refrigerant

Flow) split system heat recovery unit for heating and cooling of the 2nd floor of the College Hill Water

Treatment Plant and replacement of overhead lighting fixtures along with the replacement of existing

fan coil units on the 1st floor of the plant. The 2nd floor portion of this project has priority and must be

completed before starting the 1st floor work. The City understands that equipment may have 4-8 weeks

delivery times.

Bid Documents may also be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/current-solicitations.

An Optional, Pre-Bid Conference will be held at Lynchburg Water Resources on November 7, 2023 at

11:00 AM. The meeting will be held onsite at 525 Taylor Street, Lynchburg, VA 24501 in the Plant

Conference Room, with a walk through of the work area afterwards.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing to Will Ruberry, william.ruberry@lynchburgva.gov and received

by 2:00 PM, November 15, 2023. All addenda should be signed and accompany any bid submitted.

PM - 3

BID FORM

Will Ruberry

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Ruberry,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,

is or are named herein and that no person other than herein mentioned has any interest in this bid or in the

Construction Agreement to be entered into; that this bid is made without connection with any other person,

company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to College Hill Water Treatment Plant

HVAC Improvement Project for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment,

materials, and services and to perform all operations necessary to execute and complete the Work required for the

project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and

Standard Details, latest edition, and, together with Addenda numbered

through ______ issued during

bidding period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for

the sum of

DOLLARS

), which shall be referred to hereinafter as the Total Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals

not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum

price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to

changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work

in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or

eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final

payment. It is further understood that costs to cover all components of the Work as described in the Contract

Documents are included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will

commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to

execute the Work and all obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the

Construction Agreement for the execution and completion of the Work in accordance with the Contract

Documents:

PM - 4

Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount)

Bidder’s Bid Bond for 5% of Base Bid Amount Issued by

(name of surety authorized to do business in Virginia).

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within

ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms

satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount

of one hundred (100) percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement

within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure

to deliver the required performance and payment bonds within the ten (10) days, the monies payable by the

Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such

failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act,

or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 5

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College Hill Water Treatment Plant HVAC Improvement Project

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