Peaks View Park Solar Light Project

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
Category:	62 - Lighting Fixtures and Lamps Z - Maintenance, Repair or Alteration of Real Property
Posted:	Jan 2, 2024
Due:	Jan 10, 2024
Solicitation No:	2024-034
Publication URL:	To access bid details, please log in.

Attachment Preview

PROJECT MANUAL

FOR

CITY OF

LYNCHBURG

Peaks View Park Solar Light Project

Invitation for Bid # 2024-034

Due: 3:00 PM, January 10, 2024

PROCUREMENT

DIVISION 3RD FLOOR

CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Issued on: December 11, 2023

Table of Contents

Document

Page #

Advertisement For Bids................................................................................................................ 3

Bid Form ........................................................................................................................................ 4

Escrow Account Election.............................................................................................................. 7

Equal Opportunity Report Statement ........................................................................................ 8

Statement Of Experience.............................................................................................................. 9

Statement Of Available Resources ............................................................................................ 10

Corporate Status Form............................................................................................................... 11

Questions To Bidders/Offerors .................................................................................................. 12

Construction Agreement ............................................................................................................ 13

City Of Lynchburg, Virginia Standard Performance Bond ................................................... 15

City Of Lynchburg Standard Labor And Material Payment Bond....................................... 17

Escrow Agreement ...................................................................................................................... 20

Instructions To Bidders .............................................................................................................. 24

General Conditions ..................................................................................................................... 30

Project Notes................................................................................................................................ 89

Technical Specifications ............................................................................................................. 91

Attachments:

Trail Lighting Layout

Parking Lot P3 Lighting Layout

Parking Lot P7 Lighting Layout

PM - 2

ADVERTISEMENT FOR BIDS

Sealed bids for Peaks View Park Solar Light Project, will be received by the City of Lynchburg,

Procurement Division, Third Floor City Hall 900 Church Street, Lynchburg, VA 24504, until no later than

3:00 p.m., January 10, 2024, and then publicly opened and read aloud in the City Hall First Floor

Conference Room. There will be a “Live Bid Opening” link on the City’s website at:

www.lynchburgva.gov/current-solicitations so that the public can virtually view the proceedings, as well.

***City Hall access is currently restricted for the second and third floors, including access to the

Procurement Office. FedEx, UPS and the USPS have access to the building to deliver mail/packages to the

Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information

Center in the first-floor lobby of City Hall at 900 Church Street, Lynchburg, VA 24504, Monday – Friday

8:30 a.m. to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve

the bid and time stamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is time

stamped prior to the deadline for submission. Please allow additional time to ensure this is done. As always,

late bids will not be considered.***

The City of Lynchburg requests the services of a contractor to install 35 solar powered LED path and 29

parking lot lights at our Peaks View Park facility. The project involves removal of existing lighting and

replacing with new solar powered LED lighting. New concrete bases will need to be installed for each light

and the solar panel would need to be installed and setup for each fixture.

Bid Documents may also be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/current-solicitations.

An optional pre-bid conference will be held on December 21, 2023 at 1:00 PM. The meeting will take

place onsite, at Peaks View Park, located at 1202 Ardmore Dr, Lynchburg, VA 24501 .

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing to Will Ruberry at william.ruberry@lynchburgva.gov and received

by 2:00 PM, January 4, 2024. All addenda should be signed and accompany any bid submitted.

PM - 3

BID FORM

Will Ruberry

Contract Specialist-Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Ruberry,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is

or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to Peaks View Park Solar Light Project for

the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to

perform all operations necessary to execute and complete the Work required for the project, in strict accordance

with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details, latest edition,

and, together with Addenda numbered _____ through ______ issued during bidding period and hereby

acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

TOTAL BASE BID:

DOLLARS

), which shall be referred to hereinafter as the Total Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids

or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not

specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum

price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to

changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work in

accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate

any quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is

further understood that costs to cover all components of the Work as described in the Contract Documents are

included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents, and

we will enter into the Construction Agreement for the execution and completion of the Work in accordance with

the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the

Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work

and all obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the

Construction Agreement for the execution and completion of the Work in accordance with the Contract Documents:

PM - 4

Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount)

Bidder’s Bid Bond for 5% of Base Bid Amount Issued by

(name of surety authorized to do business in Virginia).

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within ten

(10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory to the

City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount of one hundred (100)

percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement within the

ten (10) days after written notice being given on the award of the Construction Agreement or the failure to deliver the

required performance and payment bonds within the ten (10) days, the monies payable by the Security accompanying

this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such failure; otherwise the Security

accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another person

engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or other law.

This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 5

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Peaks View Park Solar Light Project

Attachment Preview

See also