City Hall Interior Painting of Three Areas

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
Category:	36 - Special Industry Machinery
Posted:	Dec 5, 2023
Due:	Dec 20, 2023
Solicitation No:	2024-044
Publication URL:	To access bid details, please log in.

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PROJECT MANUAL

FOR

CITY OF LYNCHBURG

City Hall Interior Painting of Three Areas

Invitation for Bid 2024-044

CITY PROJECT NO. BM-233

Date Issued: November 22, 2023

Bids Due: December 20, 2023 at 3:00 p.m.

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids................................................................................................................ 2

Bid Form ........................................................................................................................................ 4

Equal Opportunity Report Statement ........................................................................................ 6

Statement Of Experience.............................................................................................................. 7

Statement Of Available Resources .............................................................................................. 8

Corporate Status Form................................................................................................................. 9

Questions To Bidders/Offerors .................................................................................................. 10

Construction Agreement ............................................................................................................ 11

Instructions To Bidders .............................................................................................................. 13

Scope of Work ............................................................................................................................. 18

General Conditions ..................................................................................................................... 19

Attachment A: Sherwin-Williams Pro-Block Interior Oil-Based Primer Specification Sheet

Attachment B: Sherwin-Williams Duration Home Interior Latex Matte Specification Sheet for

Interior Walls

Attachment C: Sherwin-Williams SuperPaint Interior Latex Semi-Gloss Specification Sheet for

Trim Work

PM - 2

ADVERTISEMENT FOR BIDS

Sealed bids for “City Hall Interior Painting of Three Areas” will be received by the City of Lynchburg,

Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 p.m. Local

Time Prevailing December 20, 2023, and then publicly opened and read aloud in the City Hall First Floor

Conference Room. A link to a publicly available video/audio conference call will be posted on the Current

Solicitations page of the City’s website prior to the bid opening. All bids received by the posted deadline

will be opened and read aloud on the video/audio conference call.

FedEx, UPS, and the USPS have access to the building to deliver mail/packages to the Procurement

Office. If vendors choose to hand deliver bids, they may be dropped off at the Citizens First Info Center in

the lobby on the First Floor of City Hall Monday – Friday from 8:30 a.m. to 5:00 p.m. A Procurement

Division Staff member will be notified to come and retrieve the bid and time stamp it at that time. Bids

received prior to the time of opening will be securely kept unopened. It is the sole responsibility for the

Bidder to ensure their bid is timestamped prior to the deadline for submission. Please allow additional

time to ensure this is done. As always, late bids will not be considered.

This project includes interior painting of the following areas in City Hall located at 900 Church St.

Lynchburg, VA 24504: Billings and Collections (1st Floor), Procurement Office (3rd Floor), and

Treasurer’s Office (3rd Floor).

Bid Documents may also be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/current-solicitations.

The latest edition of the City’s Manual of Specifictions and Standard Details shall apply to this

project. The Manual of Specifications and Standard Details, for the City of Lynchburg may be

viewed and downloaded from the City’s website: http://www.lynchburgva.gov/manual-

specifications.

An Optional Pre-Bid Conference will be held at 10:00 a.m. on November 30, 2023 to view site conditions

and address questions from Contractors. The meeting will be held in the City Hall First Floor Conference

Room at 900 Church St. Lynchburg, VA 24504. Physical walk-throughs of each location will follow the

meeting.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing or email to matthew.marsteller@lynchburgva.gov and received by 3:00

p.m. on December 13, 2023. All posted clarifications or addenda must be signed and accompany any bid

submitted. All addenda will be posted no later than December 15, 2023 at 3:00 p.m.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/current-

solicitations so that the public can observe the proceedings at 3:00 p.m., December 20, 2023. The bid

results will be posted on the City’s Notice of Award Page at: www.lynchburgva.gov/notices-award after

award is made.

PM - 3

BID FORM

Matt Marsteller, CPPB

Contract Specialist

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Marsteller,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is or

are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "City Hall Interior Painting for

Three Areas" for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and

services and to perform all operations necessary to execute and complete the Work required for the project, in

strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard

Details, latest edition, together with Addenda numbered __________ through __________ issued during bidding

period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

DOLLARS

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids or

waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not specified

in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all necessary

costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed

on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any

quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further

understood that costs to cover all components of the Work as described in the Contract Documents are included in this

bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents, and we

will enter into the Construction Agreement for the execution and completion of the Work in accordance with the

Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work

on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and all

obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the Construction

Agreement for the execution and completion of the Work in accordance with the Contract Documents:

PM - 4

Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount) OR Bidder’s Bid Bond for 5% of Base Bid Amount

Issued by

(name of surety authorized to do business in

Virginia).

The undersigned agrees that, in case of failure on his part to execute the said Construction Agreement within the

ten (10) days after written notice being given on the award of the Construction Agreement, the monies payable by

the Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such

failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or

other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 5

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City Hall Interior Painting of Three Areas

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